1. Simple Solution. Brighter Futures. PEIMS FALL CONFERENCE ECDS 2016 – 2017 UPDATE September 7, 2016 ESC Region 11

2. 2016-17 ECDS Pre-K Submission

3. Click to edit Master title style ECDS Pre-K Submission  All Public Pre-K programs will be required to submit demographic and special program information  ECDS Pre-K will submit BOY and EOY assessment data  Districts must use the same assessment for BOY and EOY  All ECDS Collections (Pre-K and Kindergarten) will be opened from 8/1/2016 to 8/20/2017 2

4. Click to edit Master title style ECDS Submission Timelines 3

5. Click to edit Master title style TEA Update Coming soon………………….  TSDS Core Collections Section 10 is currently being updated/re-written  New application with ECDS Interface  New excel spreadsheets 4

6. Click to edit Master title style ECDS Public Pre-K Submission 2016 -2017 PUBLIC PRE-K ECDS SUMMARY: Transitioning from ECDS Spreadsheets to PEIMS Submission 3 extract to collect Pre-K Demographic and Special Program information  All Public Pre-K programs will be required to submit demographic and special program information.  Public Pre-K programs will no longer submit demographic and special program data through the ECDS spreadsheet  This will prevent double collection of ECDS Demographic and Special Programs Data from both TSDS and PEIMS  Utilize existing PEIMS data elements for Pre-K ECDS demographic reporting 5

7. Click to edit Master title style ECDS Public Pre-K Collection 2016-17 PUBLIC PRE-K ECDS SUMMARY:  Pre-K Assessment information will still be collected through the TSDS Collection  For LEAs that administer a Commissioner approved BOY and EOY Pre-K Assessment:  Student Assessment Data and Assessment Meta Data.xml information will be provided by the assessment vendor  Public Pre-K programs where assessment vendors are unable to provide assessment information in.xml format, have the option to use the ECDS assessment worksheet and Converter Tool up until the end of the 2016-17 School Year 6

8. Click to edit Master title style ECDS Public Pre-K Collection 2016-17 PUBLIC PRE-K ECDS SUMMARY: Calculation of Instructional Days for Pre-K students in Pre-K Program (PK-SCHOOL- TYPE):  Will use classroom link information and PK-SCHOOL-TYPE to calculate the number of instructional days in a Pre-K program Pre-K students with less than 80 instructional days in a particular Pre-K program will not be considered when calculating the data on the ECDS Assessment Pre-K Sources report Business Validations will be added to the ECDS Application to verify that the Pre-K data has the correct values and codes when pulled from the ODS and before being added to the ECDS Data mart. 7

9. Click to edit Master title style ECDS Public Pre-K Collection 2016-17 PUBLIC PRE-K ECDS SUMMARY:  Staff and Class information will now be reported using Service ID 01010000  Pre-K students will need to be scheduled into a Pre-K homeroom attached to Service ID 01010000 8

10. Click to edit Master title style New Code Tables  PK School Type Code  Student Instruction Type Code  PK Curricula Code 9

11. Click to edit Master title style Student Instruction Type Code 10 Indicates the PK student type of instruction Student Instruction is only reported from Pre-Kindergarten Service IDs Submission 3 InterchangeMasterSchedule SectionExtension Complex Type

12. Click to edit Master title style PK School Type Code 11 Indicates the PK program that is offered at the campus PK School Type is only reported from Pre-Kindergarten Service IDs Submission 3 InterchangeMasterSchedule SectionExtension Complex Type

13. Click to edit Master title style PK Curricula Code 12 Indicates curricula used in the district’s prekindergarten program section TEC 29.1532(c)(6) PK Curricula is only reported from Pre-Kindergarten Service IDs Submission 3 InterchangeMasterSchedule SectionExtension Complex Type

14. Click to edit Master title style PK Teacher Requirement 13

15. Click to edit Master title style Proposed 2016 – 2017 Pre-K Spreadsheet 14

16. 2016-17 High Quality Prekindergarten Grant Program Items

17. Click to edit Master title style ECDS Public Pre-K Collection 2016-17 HIGH QUALITY PREKINDERGARTEN GRANT PROGRAM ITEMS: For those Public Pre-K programs that are approved for the High Quality Pre-Kindergarten Grant Program, the following NEW data elements will be collected in PEIMS submission 3: PK-TEACHING-REQUIREMENT: Collected at the Teacher Level Will need an additional early childhood education credential documented in HB4 in addition to their regular teaching credential. (New Data Element and New Code Table) HIGH-QUALITY-PK-PROGRAM-INDICATOR: Collected at the Course/Section Level 16

18. Click to edit Master title style PK Teacher Requirement 17

19. Click to edit Master title style High Quality PK Program Indicator 18 HIGH-QUALITY-PK-PROGRAM-INDICATOR (E1580) Indicates campus participation in the High Quality Grant Program Funding at an LEA if the district meets all program standards required under subchapter TEC 29.166(b).

20. Click to edit Master title style High Quality PK Program Indicator 19

21. Click to edit Master title style Family Engagement Criteria Link  FAMILY-ENGAGEMENT-CRITERIA-LINK (E1583) indicates the internet website link for LEAs to provide their Family Engagement Plan.  The FAMILY-ENGAGEMENT-CRITERIA-LINK will need to remain active for as long as the district is using funds for a High Quality Pre-K program.  Submission 3 20

22. Click to edit Master title style Family Engagement Plan Link 21

23. 2016 – 2017 ECDS Kindergarten Submission 22

24. Click to edit Master title style ECDS Kindergarten Collection 2016 - 2017 KINDERGARTEN ECDS SUMMARY: Classroom linking of KG teacher, KG Student and KG assessment information:  Collected at the Course/Section Level for the 1 st time through PEIMS submission 3 data  Use existing data elements in PEIMS submission 3 collection to link teacher, student, assessment information  Homeroom Indicator will be used to designate the KG teacher who administered the Commissioner approved assessment  Business Validations will be added to the ECDS Application to verify that the Kindergarten data has the correct values and codes when pulled from the ODS, and before being added to the ECDS Data mart 23

25. Click to edit Master title style ECDS Kindergarten Collection 2016 - 2017 KINDERGARTEN ECDS SUMMARY: Commissioner approved Kindergarten Assessment Data will be collected in the TSDS collection during the spring timeframe using one of the following:  Student Assessment Data and Assessment Meta Data.xml information will be provided by the assessment vendor Kindergarten LEAs where assessment vendors are unable to provide assessment information in.xml format, have the option to use the ECDS worksheet and Converter Tool up until the end of the 2016-17 School Year. 24

26. Click to edit Master title style Proposed 2016 – 2017 Kindergarten Spreadsheet 25

27. 2015 – 2016 Civil Rights Data Collection (CRDC) 26

28. Click to edit Master title style What is the Civil Rights Data Collection?  The Civil Rights Data Collection (CRDC) is a biennial (i.e., every other school year) survey required by the U.S. Department of Education’s (Department) Office for Civil Rights (OCR) since 1968. Similar to the 2011– 12 and 2013–14 CRDCs, the 2015–16 CRDC will collect data from a universe of all public local educational agencies (LEA) and schools, including long-term secure juvenile justice facilities, charter schools, alternative schools, and schools serving students with disabilities. 27

29. Click to edit Master title style Phase 1 28 There are two phases for the SY 2015-16 CRDC. During the first phase, LEAs update their profiles on the Advance Web Site (AWS). During the second phase, LEAs submit their data for the CRDC. During the AWS (first) phase, it is essential that each LEA provide/verify their LEA profile information, including contact personnel and school identification. The superintendent must complete the requested profile update or promptly provide this information to the designated office or staff person who will be responsible for responding to the survey. The purpose of the CRDC AWS is two-fold: (1) Gather contact information from districts for future updates about the CRDC; and (2) Provide a list of schools for each district to review and update as needed. The CRDC AWS is not the actual Civil Rights Data Collection, but it is a critical preparation step that is required of every district. The AWS is separate from the survey, is on a different schedule than the survey, and is located at a different URL from where the survey will be located. Advance Web Site: Timeframe: August 2016 through September 30, 2016 URL: http://www.2015crdc.org Login ID and password: Will be sent in email to superintendent and Principal Contact Person (PCP) The CRDC Survey: Timeframe: Dates to be provided to superintendent and PCP URL: URL to be provided to superintendent and PCP

30. Click to edit Master title style Advance Web Site 29 http://www.2015crdc.org/Security/SignIn.aspx?MasterPage=../Master%20Pages/HorizontalMenu.master&Targethttp://www.2015crdc.org/Security/SignIn.aspx?MasterPage=../Master%20Pages/HorizontalMenu.master&Target=

31. http://www.texasstudentdatasystem.org Where can I get more information? 30