1. Washington State University Account BALANCES March 11, 2015

2. Presenters Tami Bidle (tbidle@wsu.edu) Controllers Office 335-1202 Brian Dentler (bdentler@wsu.edu) Sponsored Programs Services 335-6549

3. What Is Account BALANCES ? Account Balances is a legacy mainframe application which allows the user to query accounting and financial information. Get access by filling out a form and sending it to the Controllers Office, mail code 1025.form BPPM 30.07 covers BALANCES plus some financial rules BPPM 30.07 Originally developed in the 1980s and continues to be updated and maintained. QUERY ONLY. You can’t break it!

4. WSU AIS Accounting System

5. Computer Lab demonstration Hands-on demonstration of Balances screens. We will now move through the Logon screen and Navigate from one Menu screen to another. Basic Navigation will be illustrated in each of the available 7 Menu screens.

6. Netpass The Netpass Command allows the user to log onto multiple AIS Sessions. Type “Netpass” at the command line, then press.

7. After logging on to all desired applications, hold down the SHIFT key and toggle between the “F” keys to move between them. Type in a PF line for each AIS session desired. Type PF##, tab to next field, type AIS. When done, tab to a PF line and press and log in normally. To log onto a 2 nd or 3 rd AIS application, hold down the SHIFT key and press F2 or F3, respectively. F1 key F2 key F3 key Log onto multiple sessions

8. Menu Screens 1 (PF1) Menu – Account Balances Main Menu 2 (PF2) Detail Menu – Account Detail 3 (PF3) File Access Menu – Specific Transaction Detail 4 (PF4) Download Menu – Download Data 5 (PF5) Find Accounts – Find/Locate account queries 6 (PF6) Code Titles – Display Code Titles 7 (PF7) Cost Sharing – Grant-related Cost Share data and ability to download. Where PF stands for the Function Key at the top of the keyboard. Overall – Using, downloading and querying in Balances.

9. Main Menu: pf1 Key The ‘home’ screen. Report 01 and Report 15 are used the most. Report 12 is handy for Departments. Explanation on two other Report 15 screens. 15S 15X

10. Detail Menu: pf2 Menu More detailed data compared to Main Menu Adds date range to query Holds only previous 18 months detail and 3 years plus current fiscal year for the “All” parameter.

11. And – ‘Now for Something Completely Different” pf3 Full File Access Menu Generally used by Central Offices to report to various agencies, i.e. Washington State, granting agencies. Not very useful for departments

12. pf4 Download Menu Download to Your Personal Computer: View on-screen or Download as Data Used to download data to Excel-compatible files if the application access is QWS3270 Secure available from Jolly Giant for $60.Jolly Giant If you have Entire Connection, use %+ to download. The Financial Data Warehouse is a better source and download program.

13. pf5 - Find Accounts Locate budgets by name, or by entering a budget to find all the projects associated with it. To find accounts that have the word “Revenue” in it, choose report 10 and select the word Revenue as the search criteria.

14. pf6 Code Titles Menu To find information about objects, sources, funds, programs, and other data. This will bring you to a report screen to choose a display of various titles.

15. Cost Sharing: pf7 key Cost Share Inquiry Menu From any main menu, Click PF7 to get to the cost sharing query menus

16. This concludes AIS BALANCES training. Any questions or comments? Feel free to contact us with any questions or concerns: Tami Bidle 335-1202 Brian Dentler 335-6549

17. If you wish to have your attendance documented in your training history, please notify Human Resource Services within 24 hours of today's date: hrstraining@wsu.edu This has been a WSU Training Videoconference