1. Tips for a successful Activity Design Document (ADD) New Zealand Partnerships for International Development

2. Presentation outline Round 5 Activity Designs ADD processes & tools Lessons learned Sections 2-4 of the ADD Tips for a successful ADD

3. Moving from concept to design Your ADD must convince MFAT (appraisal) that the proposed Activity is likely to successfully and cost effectively achieve a sustainable change. Content guidance is available throughout the ADD template. Guidance as to how MFAT assesses the likely effectiveness of the design is available in the appraisal template & the Activity Quality policy. Round 5 Activity Designs

4. ADD (design) timeframes Timeframes: Final ADD due 11 November 2016 MFAT appraisals will take place over Nov-Dec Approved ADDs progressed to contracts from December 2016 Process: ADD appraisal CTE payment Contract drafting, sign off Implementation Roles: Design lead Activity manager Sector Specialist Bilateral/Post Round 5 Activity Designs

5. Lessons Learned Local ownership is critical Governance structures Use data and evidence Realistic timeframes Stretch on recipient communities

6. Lessons Learned continued: In-country partner capacity/capability Think carefully about coordination Sustainability and exit planning Avoid increasing budget from the IDASP approved Concept Note Risk assessment Lessons Learned

7. Development need Check for assumptions and draw on your local partners’ knowledge Social, economic, political context What is the capacity of the community/ partner/sector to take on more development initiatives? How will duplication be avoided/coordination be ensured? Lessons learned Section 2: Context Analysis Context Analysis

8. What will the activity do? Results diagram Activity and Inputs Working with partner government systems Consistency with New Zealand development objectives Budget outline – breakdown between outputs Who is the activity intended to benefit? Who are the key activity stakeholders? Section 3: Activity Description Activity Description

9. Section 4: Implementation Arrangements Implementation Arrangements Partners Governance arrangements Management Arrangements

10. Section 4: Implementation Arrangements Impact and Sustainability Is the Activity expected to continue beyond the end of the period of funding? Ownership of the activity Ongoing funding/resource commitments Integration of Activity exit plan into the design How will long term impact be sustained?

11. Tips for ADDs Clarity Ensure content flows logically Peer review Follow the guidance notes in templates, apply the quality rating scale & appraisal criteria Avoid repetition Tables, diagrams and maps Round 5 Activity Designs

12. Partnerships Fund: Tools Partnerships Fund Guidelines ADD template, Appraisal Template https://www.mfat.govt.nz/en/aid-and- development/working-with-us/contestable-funds/partnerships-for- international-development-fund/partnerships-fund-guides-and-templates/https://www.mfat.govt.nz/en/aid-and- development/working-with-us/contestable-funds/partnerships-for- international-development-fund/partnerships-fund-guides-and-templates/ Activity Quality Policy http://https://www.mfat.govt.nz/assets/_securedfiles/Aid-Prog-docs/Activity- Quality-Policy.pdf http://https://www.mfat.govt.nz/assets/_securedfiles/Aid-Prog-docs/Activity- Quality-Policy.pdf New Zealand Aid Programme Strategic Plan https://www.mfat.govt.nz/assets/_securedfiles/Aid-Prog-docs/New-Zealand- Aid-Programme-Strategic-Plan-2015-19.pdf https://www.mfat.govt.nz/assets/_securedfiles/Aid-Prog-docs/New-Zealand- Aid-Programme-Strategic-Plan-2015-19.pdf New Zealand Aid Programme Investment Priorities https://www.mfat.govt.nz/assets/_securedfiles/Aid-Prog-docs/Aid-Investment- Priorities-2015-19-web.pdf Joint Commitments for Development (Pacific) https://www.mfat.govt.nz/en/aid- and-development/our-work-in-the-pacific/https://www.mfat.govt.nz/en/aid- and-development/our-work-in-the-pacific/ Results framework guidance (for design) https://www.mfat.govt.nz/assets/_securedfiles/Aid-Prog- docs/Partnerships/MFAT-guidance-on-developing-a-results-framework-June- 2016.pdf https://www.mfat.govt.nz/assets/_securedfiles/Aid-Prog- docs/Partnerships/MFAT-guidance-on-developing-a-results-framework-June- 2016.pdf Cross-cutting analysis guidance https://www.mfat.govt.nz/en/aid-and-development/working-with-us/tools-and- guides-for-aid-activities/#Thematic https://www.mfat.govt.nz/en/aid-and-development/working-with-us/tools-and- guides-for-aid-activities/#Thematic Your Activity Design Contact Tools