1. PACFaH Expenditure Approval and Documentation Salisu Musa CHR

2. Contents  Office Rent  Procurement of Power Generator  Travel Advance  Reimbursement of Air Ticket  Settlement of hotel bills for training workshop  PAYE and WHT Remittance

3. Expenditure must be within approved budget

4. Any budget alignment and/or variation above 9% MUST be approved by dRPC/BMGF in writing prior to expenditure

5. Office Rent  Tenancy agreement/notification letter for payment of the rent  Identify PACFaH Proportion from the total rent  Approved request for settlement of the rent  Prepare payment voucher and raise cheque  Payment to/cheque issue in the name of agent corporate account  Evidence of payment (copy of Cheque, e-payment evidence)  Agent payment receipt

6. Travel Advance Invitation for meeting/workshop/Meeting in the PACFaH approved work plan Approval of line supervisor to travel Filled, reviewed and approved travel advance request form; (travel objective and itinerary, amount requested) Payment voucher Evidence of payment Retirement form All receipt of expenses incurred Evidence of refund if any

7. Reimbursement of Air Ticket Invitation for meeting/workshop/Meeting in the PACFaH approved work plan Approval of line supervisor to travel Proof of payment Printed Air ticket and proof of travel (boarding pass) Class of travel; Economy Class Dates of travel Travel destination

8. Settlement of hotel bills for training workshop  Approval  Approval of the training to be conducted  Approved Budget link with the main budget  Sent out invitation  Proforma invoice  Documentations  Attendance Sheet  Date  Name & Address  Designation & Location  Contact (Mobile & Email  Signature

9. Documentation for training workshop Cont.  Meals  Valid Receipt  Meals Analysis bill  Breakfast/Lunch/Dinner  Taxi  Lodging  Analyzed Guest Bill  Correct Particulars:- Guest Name Arrival & Departure date No. of nights & rate Guest Signature

10. PAYE and WHT Remittance  PAYE Evidence of deduction i.e salary payroll Approval for payment Payment voucher Schedule of payment Payment evidence Payment receipt  WHT Evidence of consultant engagement Evidence of WHT deduction Approval for payment Payment voucher Schedule of payment Payment evidence Payment receipt

11. Procurement of Assets- Power Generator, Laptop  Approval User request Validation and Approval of User Request Availability and provision of the Funds within approved Budget Get Quotations Quotations analysis Selections

12. Procurement of Assets- Power Generator, Laptop  Documentations Quotations Quotations analysis Vendor Invoice Copy of Order placement form Filled and signed Goods received form Approved Request for Payment Payment Voucher Payment Evidence Payment Receipt

13. Thank you for Listening