1. Civic Engagement Academy Workshop Series Andrew Goldberg, CEA Program Coordinator Eamon Campolettano, Team Leader March 31, 2015 Running Effective Meetings

2. Civic Engagement Academy: Goals Develop student leadership skills through workshops and service. Connect organizations with learning resources and best practices for service. Theory, Practice, Assessment

3. Running Effective Meetings: Outcomes Through this workshop you will learn best practices for: Preparing for a meeting to achieve desired outcomes Conducting an effective meeting Following-through after meetings AssessmentFuture Opportunities

4. Bad Meetings Describe a characteristic of a bad meeting. Group Discussion

5. Effective Meetings Describe a characteristic of an effective meeting. Group Discussion Effective Meeting Practical Objectives and Processes Appropriate Scheduling and Attendance Clear and Focused Topics Proper Documenting and Reporting Excellent Facilitation

7. Before the Meeting: Objectives and Processes Why do you need to hold a meeting? How will you structure the meeting to achieve your goals?

8. Before the Meeting: Objectives and Processes Good reasons to meet: Group Discussion Resolve issuesDevelop ideasMake decisionsDelegate workTrainPersuadeInspire & Build a Team or Community

10. Before the Meeting: Scheduling & Attendance Who needs to attend? How will you ensure that attendees are available?

11. Before the Meeting: Scheduling & Attendance 1) Scheduling and Information Gathering Tools Doodle Qualtrics GivePulse iCal/Outlook Calendar

12. Before the Meeting: Scheduling & Attendance 2) Communication Email In-person

14. Clear Focused Topics: Agendas Address and achieve meeting objectivesHelp leader and participants prepareCommunicate expectations and provides process & order Distribute 24+ hours in advance Measure of progress and success

16. During the Meeting: Documenting Minutes Best Practices: Notes written on flipchart or typed on a shared agenda Agreements, Decisions, Follow-up items, Resources Distributed for modification and approval within 24 hours

18. During the Meeting: Facilitation

19. Managing process Room set-up and preparations Circles Expectations and Agreements Processes: Go-Around Participants Physical and Mental Presence

20. After the Meeting Follow up: Evaluate successes and areas for improvement Plan for and communicate future directions

21. Other Considerations Effective Meeting Practical Objectives and Processes Appropriate Scheduling and Attendance Clear and Focused Topics Proper Documenting and Reporting Excellent Facilitation Effective Team

22. Questions

23. Assessment SIIGivePulse Assessment

24. Workshop Series Civic Engagement 101: Leadership and Service Models  Thursday April 2, 4:15pm, Pardee 101 Team Leadership  Tuesday April 7, 4:15pm, Pardee 101 Volunteer Management and Event Planning Technology  Tuesday April 14, 4:15pm, Pardee 101 Working in the Community: Best Practices for Service  Tuesday April 21, 4:15pm, Pardee 101 Additional workshops available upon request Develop Skills Connect and Grow Make a Difference

25. Resources http://www.forbes.com/sites/forbesleadershipforum/2014/02/05/seven-steps-to-running-the- most-effective-meeting-possible/ http://www.forbes.com/sites/forbesleadershipforum/2014/02/05/seven-steps-to-running-the- most-effective-meeting-possible/ http://leadership.uoregon.edu/resources/exercises_tips/skills/running_effective_meetings http://brandongaille.com/how-to-have-and-run-an-effective-meeting/ http://www.slideshare.net/oeconsulting/effective-meetings-v1 https://www.ohrd.wisc.edu/academicleadershipsupport/LeadMeetings/BestPractices/AssigningK eyMeetingRoles/tabid/73/Default.aspx https://www.ohrd.wisc.edu/academicleadershipsupport/LeadMeetings/BestPractices/AssigningK eyMeetingRoles/tabid/73/Default.aspx