1. Fall College Information Night for Parents of Seniors Class of 2017 @BWHSCounseling

2. Agenda The College Application “Folder” & Briar Woods High School Procedures Finding/selection colleges is not part of tonight’s agenda. That was covered at last year’s Fall Junior Night and at the Spring College Information Night

3. Materials This presentation is online! Several resources can be found on the School Counseling page of the BWHS web site. It includes: Transcript release form Application checklist Senior Information Packet Parent “Brag” Sheet NACAC Guide, and additional forms & resources We will visit Senior English classrooms this week!!!

4. The Application “Folder” 1. Application 2. Essay 3. Student Resume 4. Test Scores 5. Transcript 6. Letter/s of Recommendation 7. Secondary School Report/Common App Counselor Form

5. The Application Seniors are responsible for being aware of application deadlines (see NACAC Guide) Regular Admission – traditional deadline Early Decision – binding Early Action – non-binding Rolling Admission – applications accepted based on space availability until the institution is “full”

6. The Application Most applications are submitted electronically over the internet Print and review before submitting it! Seniors are responsible for completing and submitting their own applications (not mom & dad!) Seniors should make copies of all applications they submit Many colleges use the “Common Application”

7. The Common App. The Common Application is a common, standardized first-year application form for use at any member institution. Over 700 public and private universities use the common application. Essays are standardized and topics are available on line now. Some colleges require supplemental information (essays, recommendations, etc.). Recommendations are submitted on line.

8. The Application “Folder” 1. Application 2. Essay 3. Student Resume 4. Test Scores 5. Transcript 6. Letter/s of Recommendation 7. Secondary School Report/Common App Counselor Form

9. The Essay Not all colleges require an essay Essays are submitted electronically along with the application Seniors should make sure they are understand the essay topic Follow the directions/guidelines Seniors are advised to print out and review (with help!) their essays before sending them

10. The Essay English teachers are more than happy to help students with essays; some teachers incorporate this into their curriculum Seniors should save all essays because they may be modified and reused – but be careful Essay resources – BWHS library, BWHS Career Center, public library, internet

11. The Application “Folder” 1. Application 2. Essay 3. Student Resume 4. Test Scores 5. Transcript 6. Letter/s of Recommendation 7. Secondary School Report/Common App Counselor Form

12. Student Resume Many colleges accept student resumes Resumes are usually sent to the college electronically along with the application and essay Resumes can highlight your accomplishment both in and outside of school Be honest and truthful- Information on resumes must be 100% accurate An effective resume is EASY TO READ! Use resume templates and samples to format your own

13. The Application “Folder” 1. Application 2. Essay 3. Student Resume 4. Test Scores 5. Transcript 6. Letters of Recommendation 7. Secondary School Report/Common App Counselor Form

14. Test Scores Seniors are responsible for determining the tests needed for the colleges they are applying to SAT Reasoning Test (typically for determining admissions) ACT (typically for determining admissions) SAT Subject Tests (typically used for placement)

15. Test Scores Seniors are responsible for having their test scores sent to the colleges they are applying to Requests are made directly through the College Board or ACT; BWHS nor LCPS send test scores Seniors can request their scores be sent when they take the tests; or they can have their scores sent after the test date by contacting the College Board or ACT (for a fee)

16. The Application “Folder” 1. Application 2. Essay 3. Student Resume 4. Test Scores 5. Transcript 6. Letter(s) of Recommendation 7. Secondary School Report/Common App Counselor Form

17. The Transcript Official transcripts will be sent through eDocs, using Family Connection Your Username will be your Student ID Number in this format: 123456 Your default password will be your Birth Date in this format: mmddyy It is highly recommended that you change your password when you first log in. To make this change, simply logon and click “Manage my account” in the top right corner of the homepage.

18. The Transcript Students must complete the application before requesting official transcripts, especially for Common App schools  1) Add the school to “Colleges I’m Applying To” in Family Connection and 2) Turn in a Transcript Release Form We include a school profile with every transcript The transcript is sent electronically and you can view the date of submission in Family Connection Transcript requests must be made before December 2nd in order to be sent before winter break We will send mid-year transcripts to all the colleges to which a student has applied

19. The instructions can be found on the BWHS School Counseling Page School Counseling > College & Career Counseling > College Application Checklist

20. Log onto Family Connection and add schools to “Colleges I’m applying to”

21. Use the lookup button to find schools Check if you have submitted your application When you have added your schools, click the Add Colleges button

22. How does your college receive official documents? This symbol indicates the school accepts electronic documents This symbol indicates they are a Common Application school and you need to match your Common Application account

23. The Common App Account Matching instructions can be found on the Colleges I’m applying to page: Please watch this video to understand matching your Common App with Family Connectionvideo

24. The Application “Folder” 1. Application 2. Essay 3. Student Resume 4. Test Scores 5. Transcript 6. Letters of Recommendation 7. Secondary School Report/Common App Counselor Form

25. Letters of Recommendation Counselor Letter If a senior needs a letter of recommendation from the counselor, he/she can request it when he/she requests the transcript Every senior needs to complete a Senior Information Packet to be turned into the counselor by Oct. 14 th The Senior Information Packet is posted online and contains a parent “brag” section The counselor letter will be sent electronically through eDocs with the transcript

26. Letters of Recommendation Teacher Letter: If a letter of recommendation is needed from a teacher, the senior should make the request directly to the teacher, then send a request through Family Connections. In the Notes box include the following: Application deadline Which college you need the letter for (or do you need it for all) Do you need the Common App Teacher Evaluation Form completed in addition to the letter? Teachers will submit letters of recommendation through Family Connections. If a paper copy of the letter is needed, provide the teacher with a postage-paid envelope addressed to the college. Counselors DO NOT collect or send letters of recommendations from teachers. The date of submission can be tracked through Family Connection Think about who you are asking… they may need more time! Remember, only include a letter of recommendation if the school requires one be included

27. Click on letters of recommendation section Click Add Request

28. From this screen you can choose the teacher you would like to write a letter of recommendation from the drop down menu. Your teacher will receive an email giving them directions on how to upload and send their letter electronically through eDocs Letters of Recommendation

29. Letter of Recommendation Other Recommender If you are having someone outside of BWHS write a letter for you, please follow this process: Sign in to you Common Application account Click on My Colleges On the left hand side go to Recommendations and FERPA Scroll down to Other Recommender Click Add another and input name, title, and email address An email will be sent from Common App to your recommender with a link to submit their letter and evaluation

30. Letters of Recommendation Seniors should allow counselors and teachers a minimum of two weeks to write a letter. Please only request letters to be sent to schools you are actually applying to. Some schools don’t require any letters of recommendation. If you send more letters than the college requests, you can’t control which ones they choose to read.

31. The Application “Folder” 1. Application 2. Essay 3. Student Resume 4. Test Scores 5. The Transcript 6. Letter/s of Recommendation 7. Secondary School Report Form

32. Secondary School Report/Common App Counselor Form Some colleges ask for a Secondary School Report. Schools using the Common App will ask for a Common App Counselor Form The Secondary School Report Form is sent with the transcript We do not use ‘school specific’ secondary school reports. We will send a comprehensive “universal” Secondary School Report for all students

33. The Application “Folder” 1. Application 2. Essay 3. Student Resume 4. Test Scores 5. Transcript 6. Letters of Recommendation 7. Secondary School Report/Common App Counselor Form

34. The Application “Folder” - Summary 1. Senior submits application electronically to the college 2. Senior submits the essay electronically to the college (if there is one) 3. Senior may submit the resume electronically to the college 4. Senior has test scores sent directly to the college by the SAT (College Board) or the ACT 5. Senior lists schools in ‘Colleges I’m Applying To’ in Family Connection and submits a Transcript Release Form to the Counseling Secretary 6. Senior may request letter of recommendation (if needed) from their counselor and/or teachers 7. Senior will meet with their counselor to review Transcript Release Form and answer any questions. Secondary School Report/Common App Counselor Form will be sent with the Transcript.

35. Keeping Sane!!! Complete one college application at a time Trying to work on several applications at once = confusion for all! Stay organized-use a checklist for each application. Pay attention to deadlines!

37. Interviews Some colleges interview applicants. Process, procedures, and guidelines vary. Dress appropriately!

38. Communication/Follow-Up Students and parents can log onto Family Connection to view transcript send dates We automatically send mid-year transcripts to the colleges our students apply to Final transcripts are sent to the colleges our students plan to attend The infamous “we didn’t get your transcript” email

39. Upcoming Activities Senior presentations – The week of September 26 st. Set up an appointment to meet with your counselor. Financial Aid Night – November 9 th at 7:00pm

40. Have a great Senior year!! Class of 2017

41. Follow us on Twitter: @ BWHSCounseling