1. EI Colorado Technical Assistance Call CAPTA Referrals SSIP Phase II Evaluation Activities State Updates January 14, 2016

2. AGENDA 2  CAPTA  Referral Process Change  Work Group  SSIP Phase II Evaluation Activities  Message from New EI Program Director  State Updates & Reminders

3. CAPTA Referrals 3  The EI program reports monthly through the CDHS C- Stat process on the percent of children referred through CAPTA who complete the EI eligibility process  The data does not include those children who do not appear in the CCB data as referrals  Several methods have been tried to ensure CAPTA referrals are made to, and received by, the CCBs  There has been a slight increase in the number of referrals made by Child Welfare that are documented as received in the EI data system(s) (DDDWeb,UNICORN)

4. CAPTA Referrals 4  Percent found through match averages around 70%  Adjusting for a small percentage of mismatches in name spellings, DOB, it would be expected that 95% of referrals from TRAILS would be documented in the EI data system as received by the CCB  CCB staff have expressed the desire to have CAPTA referrals spread out over a longer period of time vs lists that span 2-4 weeks  TRAILS has been updated to allow case workers to directly email referrals to the appropriate CCB beginning 1/13/16

5. CAPTA Referrals 5  Referrals should be entered into the EI data system as soon as they are received – the 45 day timeline for MDA and initial IFSP meeting begins as soon as referral is received by CCB  Matches will be conducted at the end of each month to determine success of new process  Individual technical assistance will be provided as needed for CCBs that show less than expected number of referrals documented as received

6. Questions/Comments 6

7. CAPTA Work Group 7  Meeting monthly  Determining next steps to support training and facilitation in communities around: 1. making referrals; 2. identifying entities for 3-4yr olds; 3. following up as the child welfare assessments become cases; 4. roles/expectations within community partnerships; 5. understanding of FAQ.  Check out the new-and-improved CAPTA FAQ usability!)

8. SSIP Phase II Evaluation Activities  SSIP Phase I activities continue to be implemented and carried out  The Program Initiatives unit is responsible for these activities  The SSIP Phase II evaluation plan will be completed by March 1 to allow for review and submission to the OSEP by April 1  As part of next phase of the SSIP, evaluation activities will be identified  The General Supervision and Data unit will be responsible for these activities 8

9. SSIP Phase II Evaluation Activities 9  Evaluation activities will include:  Development of self assessment tools to be used by CCBs to determine quality of family assessment and IFSP outcomes  Evaluating components of GO 4 IT related to the implementation of this initiative - is the integration of these processes impacting quality?

10. Early Intervention Program 10 EI Program Director EI Program Initiatives Manager EI Technical Assistance and Outreach Coordinator EI Training and Personnel Development Coordinator EI Fiscal Accountability Manager EI General Supervision and Data Manager EI Data Specialist EI New Position (Evaluation) EI Program Assistant

11. EI Program Staff 11  Christy Scott, Early Intervention (EI) Program Director  Tracy Sperry, EI Program Assistant  Beth Cole, EI Fiscal Accountability Manager  Lenita Hartman, EI Program Initiatives Manager  Laura Merrill, EI Training and Personnel Development Coordinator  Wayla Murrow, Technical Assistance and Outreach Coordinator

12. EI Program Staff cont. 12  Vacant, General Supervision and Data Manager  Ashley Ness, Data Specialist  Vacant, New Position (Evaluation)  Contract positions being considered for immediate need, short-term projects  General Supervision and Data Manager position to be posted ASAP  New position within the General Supervision and Data unit to be posted as soon as General Supervision and Data Manager is hired

13. EI Program Direction 13  Updating/revising position descriptions to more accurately reflect responsibilities, align with SSIP activities  Conduct evaluation of internal activities and processes with the lens “are we doing it this way because we’ve always done it this way?”  Ensure that expertise of EI team members is being utilized to provide the most impact

14. EI Program Direction cont. 14  Evaluate training and TA to determine effectiveness in meeting local program needs  Work toward moving training and technical assistance into online format to be more readily accessible, easier to incorporate into local training, and reflect current learning modalities

15. Questions/Comments 15

16. State Updates & Reminders 16  Statewide Meeting Location and Registration  Dates: May 11 th (8:30-5:00), May 12 th (8:00-3:30)  EI CO will fund two participants(EI Director + 1), additional participants can register on a first come first served basis (cap at 60 participants for meeting space)  Registration open on EI Colorado website  Interagency Agreements are now due! 1/4/2016  SAFER-Now available in Spanish and is posted on the website

17. Upcoming Training and Professional Development Calendar 2016  Rocky Mountain Early Childhood Conference (RMECC) February 19th & 20th  Conference on Inclusive Education February 25 th & 26 th  IFSP Training-March 30th  CORE training-April 4th & 5th  CICC Meeting- April 20 th Developmental Pathways  Statewide Meeting-May 11 th &12th 17

18. Upcoming Training and Professional Development Calendar 2016 cont. 18 Save the Date!  A (R)evolutionary Approach to Inclusion in an Age of Accountability  Keystone, CO  June 13th-15th  $125 per participant  Scholarships available for the first 20 EI participants (Service Coordinators, Directors, Provider, Family members)  Registration information will be coming soon!

19. Family Opportunity 19 Parents Encouraging Parents Conference (PEP) There are openings for Parents at both the January and April Conferences 2016 PEP Dates: January 28-30, 2016 – Fort Collins, CO April 7-9, 2016 - Colorado Springs, CO To learn more about PEP Conferences and to register, please visit: http://www.cde.state.co.us/cdesped/PEP.asp

20. Questions/Comments 20

21. 21