1. Presented by Pflugerville ISD & LENSEC Pflugerville ISD CTO: Victor Valdez LENSEC CEO: Marianna Leybovich

2. Pflugerville ISD District Footprint 30 Campuses 24,700 Students 10 Miles North of Austin, TX LENSEC Vendor Involvement $20 Million Technology Bond 2014 Video Security Expansion 2200 Cameras Districtwide

4. Requirements Texas Law – SB 507 Effective September 1 st, 2015 Compliance beginning in 2016-2017 Unfunded mandate Applies to all school districts & open enrollment charter schools Texas Education Agency will adopt rules & administer the law http://www.legis.state.tx.us/tlodocs/84R/billtext/pdf/SB00507I.pdf Texas SB 507 Legislation

5. Requirements Texas Law – Bill SB 507: Classrooms affected Compliance Triggers Upon request from parent, trustee or staff member Classrooms Affected Applies to students in regular attendance receiving special education & related services -AND- Applies to students assigned to a self- contained classroom or other special education setting at least 50% of the instructional day

6. Requirements Texas Law – SB 507: Notification Notification in writing prior to installation School Faculty & Staff Parents of students with disabilities Users of services & classroom/setting No consent from parents or staff required

7. Requirements Texas Law – SB 507: Equipment Guidelines Audio from all areas of the classroom or setting Video from all areas of the classroom or setting Excluding: The inside of a bathroom Excluding: Areas in which students’ clothes are changed

8. Requirements Texas Law – SB507: Video/Audio Retention Keep video for 6 months from the record date. Retrieval process Identify by camera/classroom Search by date, time, etc. Video tagging makes sharing easier Download video in a shareable format

9. Requirements Texas Law – SB507: Access or Use of Recording Recording is confidential by law May not allow regular or continual monitoring May not use recording for teacher evaluation May not use video for any purpose other than promotion of student safety May not be released or viewed, except under very specific conditions

10. Requirements Texas Law – SB507: Access or Use of Recording School district must release video under certain conditions Complaint has been reported to the district School employee or parent/guardian makes a formal request Others included in response to complaint/investigation DFPS personnel Peace officer School nurse District administrator trained in de-escalation and restraint techniques HR staff member designated by the school board SBEC personnel

11. August 2016 Update Texas Education Agency Adopts SB507 Rules Definitions of “Parent” and “Staff Member” are Modified Request Must be Made by the Parent of a Child in the classroom or a staff member who is assigned to the classroom that is the subject of the request UPDATE: TEA will likely have to revise these modifications due to AG’s opinion TEA SB507 Rules: Adopted New 19 TAC §103.1301 - http://bit.ly/TEAsb507ruleshttp://bit.ly/TEAsb507rules

12. August 2016 Update Texas Education Agency Adopts SB507 Rules Incident = event or circumstance that involves… Alleged ‘abuse’ or ‘neglect” of a student by an employee of the school district Alleged ‘physical abuse’ or ‘sexual abuse’ of a student by another student Allegedly occurred in a special education setting Setting in which video surveillance is conducted TEA SB507 Rules: Adopted New 19 TAC §103.1301 - http://bit.ly/TEAsb507ruleshttp://bit.ly/TEAsb507rules

13. September 2016 Update Texas Attorney General’s Opinion Does Request Apply to Classroom or School or District? May the Requester Limit Their Request to One or More Specific Classrooms? How Should we define “Staff Member?” Clarify when a school district may discontinue video surveillance

14. September 2016 Update Texas Attorney General’s Opinion Does Request Apply to Classroom or School or District? Texas AG’s Response …upon receiving a request, a school district shall provide equipment not to a single classroom but "to each school in the district" … Each school receiving equipment must place, operate, and maintain a camera in “each classroom” … providing special education services. Texas Attorney General’s Opinion: http://bit.ly/TXAGopinionhttp://bit.ly/TXAGopinion

15. September 2016 Update Texas Attorney General’s Opinion May the Requester Limit Their Request to One or More Specific Classrooms? Texas AG’s Response The AG says, “Given the anticipated expense of providing this equipment … it would seem reasonable to allow a requestor to limit the expanse of his or her request to one specific instructional setting. However the language chosen by the Legislature narrowly phrases the nature of the request to require the provision of equipment ‘to each school in the district…’” Texas Attorney General’s Opinion: http://bit.ly/TXAGopinionhttp://bit.ly/TXAGopinion

16. September 2016 Update Texas Attorney General’s Opinion How Should we define “Staff Member?” TEA Rule Staff members are defined as teachers, related service providers, paraprofessionals, or educational aides working in special education classrooms or as principals of campuses with special education classrooms. Texas Attorney General’s Opinion: http://bit.ly/TXAGopinionhttp://bit.ly/TXAGopinion

17. September 2016 Update Texas Attorney General’s Opinion How Should we define “Staff Member?” Texas AG’s Response A rule defining "staff member" to include only a teacher, related service provider, paraprofessional, principal, etc. … imposes additional restrictions in excess of the plain language chosen by the Legislature. A court addressing such a definition would likely conclude that the Texas Education Agency has exceeded its rulemaking authority by adopting a rule contrary to the statutory provisions. Texas Attorney General’s Opinion: http://bit.ly/TXAGopinionhttp://bit.ly/TXAGopinion

18. September 2016 Update Texas Attorney General’s Opinion Could you clarify when a school district may discontinue video surveillance? Texas Attorney General’s Opinion: http://bit.ly/TXAGopinionhttp://bit.ly/TXAGopinion Texas AG’s Response …[The statute] allows a school to discontinue operation … of a camera if a setting in which the camera has been placed is no longer a … “special education setting” … a district’s response to a request … is not tied to a specific classroom but instead results in provision of “equipment … to each school in the district”

19. Planning for Implementation Classroom cameras 1 or 2 per classroom is usually adequate Additional as needed NVR 1 per school is usually adequate Ample storage Stand-alone solution Separate from general security solution Avoid inexpensive equipment with limited video or audio quality

20. Solutions for Video/Audio Megapixel Camera Discreet footprint Pan/Tilt/Zoom PoE powered Built-in microphone Built-in microSD/SDHC card slot

21. Solutions for Video/Audio Cameras Discreet footprint PoE powered Connection Hub Camera and/or Microphone

22. Solutions for Video/Audio Camera: Placement Placement ensures 100% coverage Opposite corners achieve complete coverage

23. Solutions for Video/Audio Camera: Blind Spots Odd shaped rooms

24. Solutions for Video/Audio NVR: Choosing the right one Video Management Software (VMS) Manage multiple rooms/locations Tag video events Shared video Easily customize systems for customer defined situations

25. Calculating Storage So How Much Do We Buy?! Keep video for 6 months from the record date. Average 720p Indoor Cameras 6.1GB Per Day 180 Days 1.1 TB Per Camera Estimate 60 Cameras for District Dell 730XD 12 Drives 8TB Each (96TB Raw) Approximately 65TB Usable

27. Tasks Completed: Identified which schools & which classrooms meet the requirement Evaluated camera & mic placement by performing a site survey Researched equipment options – talk with a professional Identified number of cameras & storage capacity needed Researched funding sources: solicitations, gifts, grants & donations Finalized processes to receive and respond to a request Finalized process to develop a form for notification Awaiting potential Legislative revision

29. Pflugerville Security Standards:  Technology will retain cameras in stock at all times to fulfill immediate SB507 requests.  Cabling and Video Surveillance vendors are aware that installation for SB507 requests must be completed within timeframe established by PfISD.  Technology has conducted walkthroughs of each campus’ self- contained as identified by the principal.  Technology will indicate predetermined locations for cables and cameras to help expedite the process.  Cameras must provide a view of the entire classroom and include audio. This may require multiple cameras in certain classrooms.

30. Proposed Process: 1.Camera request sent via e-mail from Executive Director of Special Education to Executive Director of Technology Services. a)Superintendent, Deputy Superintendent, or their designee, shall be copied on the e-mail message. b)E-mail message must list the individuals who require access to view camera video. 2.Help Desk Ticket shall be created for tracking and will be flagged as Critical/VIP issue. 3.Cable & Video Surveillance Vendors are notified on date of ticket creation. 4.Date of completion will be requested of vendors 5.Technology confirms, and documents date of, installation 6.Camera access shall be accessible via the PfISD video security software by individuals specified in the email request. 7.Video and Audio data shall be archived for 6 months as per SB 507. 8.Camera and Audio equipment shall remain in place until notification is received via email from Executive Director of Special Education and approved by the Superintendent or designee.

31. Pending Clarification: Does video need to be edited (blurred) to prevent viewers from seeing students other than those involved in the request? Have minimum specifications for the video and audio quality been identified? Funding Estimates: 53 classrooms identified as of June 2016. Estimate: $2700 Per Camera (includes all hardware, cabling, licensing/maintenance, & services – 5 Years) Table Talk

32. Presented by Pflugerville ISD & LENSEC Pflugerville ISD CTO: Victor Valdez LENSEC CEO: Marianna Leybovich