1. Advisor Training Risk Management Training Center for Student Development Phone (940) 898-3626

2. Welcome! Photo: Einar, Pioneer Women in Sculpture

3. Training Reminder As an advisor, you are responsible for participating in Risk Management Training for your organization

4. What is Risk Management? Risk Management: the process of advising organizations of the potential and perceived risks involved in their activities

5. But Why Are We Here? Texas Woman’s University is required to comply with the Texas Education Code. Texas Education Code, Section 51.9361, requires that TWU provide annual training to organizations determined to benefit from risk management training.

6. High Risk Alcohol & Illegal Drugs Hazing Sexual Misconduct Behavior: on and off campus Fire & Safety Issues Accessibility & Nondiscrimination Student Travel

7. Alcohol & Illegal Drugs

8. TWU Drug Policy The use of illegal drugs is prohibited on Texas Woman’s University property. Such use is subject to penalties including suspension from attendance or enrollment at TWU.

9. Alcohol & Illegal Drugs: Statistics 1,800 students between 18-24 die each year from alcohol related injuries. 599,000 students between 18-24 are injured each year because of alcohol related activities. About 25% of students report academic problems associated with drinking. http://www.collegedrinkingprevention.gov/StatsSummaries/snapshot.aspx

10. TWU Alcohol Policy Chartered Student Organizations shall not serve, sell, or consume alcoholic beverages at any organization meeting or function on or off campus.

11. Hazing

12. Hazing: any activity expected of someone joining a group that humiliates, degrades or risks emotional and/or physical harm, regardless of the persons willingness to participate

13. Hazing National statistics indicate: More than half of college students involved in clubs, teams, and organizations experience hazing. Alcohol consumption, humiliation, isolation, sleep- deprivation, and sex acts are hazing practices common across student groups. http://www.stophazing.org/hazing-view/

14. TWU Hazing Policy A person commits a hazing offense if they: engage in hazing solicit, encourage, direct, aid, or attempt to aid in hazing recklessly permit hazing to occur know of the planning of a hazing incident and fail to report know that a hazing incident occurred and fail to report

15. Hazing What are some examples of hazing? Expecting certain items to always be in possession Abductions/kidnappings Exposure to extreme cold or heat without protection Sexual stimulations/acts Expected alcohol consumption

16. Hazing: Managing Risks Hazing should not be viewed as a tradition to pass on to new members If you see or suspect hazing, report it immediately Develop constructive bonding exercises instead for your group

17. Hazing How to Report Hazing: Contact the Greek Life Coordinator Caisha Jones Office of Greek Life Texas Woman’s University CJones52@mail.twu.edu

18. Sexual Misconduct

19. Sexual harassment: unwelcome, sexual or gender- based verbal, written or physical conduct Sexual exploitation: a person takes non-consensual or abusive sexual advantage of another Non-consensual contact or intercourse

20. Sexual Misconduct TWU Sexual Misconduct Policy Sexual Assault is a felony under Texas criminal laws and will not be tolerated at TWU Sexual harassment and sexual assault may be subject to prosecution and/or disciplinary action TWU can impose any level of sanction, including suspension or expulsion

21. Sexual Misconduct Is this Sexual Misconduct? A sorority requires prospective members to share stories about personal sexual experiences

22. Sexual Misconduct Is this Sexual Misconduct? A sorority requires prospective members to share stories about personal sexual experiences YES

23. Sexual Misconduct Is this Sexual Misconduct? The vice president of a student organization sends sexually oriented jokes on the org’s email listserv

24. Sexual Misconduct Is this Sexual Misconduct? The vice president of a student organization sends sexually oriented jokes on the org’s email listserv YES

25. Sexual Misconduct Is this Sexual Misconduct? A group of students ranks other students’ bodies or sexual appeal

26. Sexual Misconduct Is this Sexual Misconduct? A group of students ranks other students’ bodies or sexual appeal YES

27. Sexual Misconduct: Managing Risk Be a positive bystander. Seek help! Plan events and activities that create an environment of respect to reduce the risk of sexual misconduct Know your resources. As student leaders, other students may seek support from you

28. Sexual Misconduct Resources Department of Public Safety Hubbard Hall, Lower Level 940-898-2911 Student Health Services Hubbard Hall, Lower Level 940-898-3826 Denton County Friends of the Family Outreach: 940-387-5131 24hr Hotline: 800-572-4031 TWU Counseling Center West Jones Hall 940-898-3801

29. Silent Witness You may choose to report anonymously by visiting the Silent Witness form on the TWU’s DPS website. Reveal your identity or remain anonymous Do not use this to report crimes in progress or to request immediate emergency services

30. Sexual Misconduct Resources & Reporting Students may report sex offenses to TWU DPS regardless of where the incident occurred The university provides options for students needing to change academic and/or living situations after an alleged sexual assault

31. Behavior: on and off campus

32. Remember you always represent: Yourself Your organization Texas Woman’s University

33. Behavior: Managing Risk When planning student organization events or travel, take precautions against potentially damaging behavior.

34. Fire & Safety Issues

35. Texas law and TWU Policy prohibit the possession or use of firearms, illegal knife, dangerous weapons, explosives, and/or dangerous chemicals on campus

36. Fire & Safety Issues Top causes of campus fires: 1. Cooking (hot plates, microwaves, etc.) 2. Arson 3. Careless smoking 4. Unattended candles 5. Overloaded extension cords, power strips, & outlets http://www.usfa.fema.gov/downloads/pdf/publications/fa_334.pdf

37.  Make sure the venue can handle expected attendance  Keep all entrances and exits unobstructed  Do not obstruct/tamper with smoke detectors or sprinkler systems  Do not overload electrical circuits…always use surge protectors  Never ignore a fire alarm, even if you think it is “just a drill”  If you suspect anyone may have any illegal weapons on campus, report it immediately to DPS or call 911 Fire & Safety: Managing Risk

38. Always plan out security needs in advance. Consider the following: Number of attendees Potential controversy (political, religious, etc.) Prominence of speakers/entertainers

39. Fire & Safety: Managing Risk

40. Accessibility & Nondiscrimination

41. TWU Nondiscrimination Policy Student organizations are open to all TWU students regardless of race, creed, disability, sexual orientation, age, and/or sex (National sororities and fraternities are exempt from gender discrimination)

42. Student Travel

43. Student Travel: any off-campus travel planned or sponsored by student organizations or its members as part of the organization’s activities

44. Student Travel Forms The following forms are available as a travel resource under the CSD’s Risk Management tab to be utilized as necessary: Student Commitment Contract Student Travel Checklist Liability Contract Student General Travel Contract Student Conference Travel Contract The forms should be kept and filed by the student organization’s advisor.

45. Student Travel Forms For more information on the Student Travel Policy, please click here.here All forms are under the CSD’s Risk Management tab

46. Event Planning

47. Conference Services Facilities Hubbard Hall Little Chapel in the Woods Classroom buildings Pioneer Hall Gardens, Pioneer Park, Hubbard lawn & any outdoor space Alumni House Margo Jones

48. Conference Services Procedures 1. Complete Facility Reservation Request Form (located on CS webpage) CS webpage 2. Complete Special Event Form (if applicable) Required for 100+ guests, $ being exchanged or amplified sound (outdoors) 3. Obtain required signatures Student Organization Advisor Center for Student Development 4. Submit to Conference Services 5. Confirmation will sent via email **Margo Jones Performance Hall has specific forms. Contact CS for details.

49. Conference Services Reservation Policy CS Policy requires reservation form to be submitted 30 days before an event IF an event falls within the 30 day time period: First, bring paperwork to CS for approval Then obtain additional required signatures CSD will not sign off on an event under 30 days without CS’s approval Requests received under 2 weeks will not be accepted.

50. Scheduling Tips Student organizations do not pay rental fees for most campus venues Possible event costs: Table/chair/equipment delivery Hubbard Hall set up After hours building attendants Security Inquire with CS for no-cost event alternatives and ideas Late fees apply for short notice requests PLAN AHEAD!

51. Questions? Paige Brassart Conference Services, Assistant Director 940-898-3651 Lbrassart@twu.eduLbrassart@twu.edu

52. So…now what? Now that you have completed your portion of risk management training, you can complete the Advisor Training Completion form located on the website: http://www.twu.edu/student- organizations/managing-risks.asphttp://www.twu.edu/student- organizations/managing-risks.asp

53. ComponentDue Dates for Fall Groups Complete student in-person or online Student Organization Risk Management Training September 23th Complete advisor online Risk Management Education Training Module (one-time only) October 24 th Distribute copy of Risk Management Organization Policy to every member /prospective member October 24 th Conduct organization-wide Risk Management training Within 30 days of In-person training Complete & turn-in Risk Management Form Within 30 days of In-person training

54. Contact Information Caisha Jones Greek Life Coordinator cjones52@twu.edu Partially adapted from PaperClip Communications: Risk Management for Student Organizations and University of Texas, University of Texas Arlington, and University of Texas Dallas risk management presentations