1. Copyright © 2006 Prentice-Hall. All rights reserved.1 Computer Literacy for IC 3 Unit 2: Using Productivity Software Project 5: Formatting Paragraphs and Documents

2. Copyright © 2006 Prentice-Hall. All rights reserved.2 Objectives Change line spacing Change paragraph spacing Add indents Create, apply, and modify styles Create a numbered and a bulleted list Work with tab stops Work with headers and footers Insert page and section breaks Create and modify footnotes

3. Copyright © 2006 Prentice-Hall. All rights reserved.3 Overview Formatting makes documents easier to read Formatting indicates structure in a document Use styles to format paragraphs quickly Insert page and section breaks when appropriate Add lists, tabs, page numbers, and footnotes as needed

4. Copyright © 2006 Prentice-Hall. All rights reserved.4 Line Spacing vs. Paragraph Spacing Spacing between paragraphs (paragraph spacing) Spacing within the paragraph (line spacing)

5. Copyright © 2006 Prentice-Hall. All rights reserved.5 Line Spacing This is just sample text to show how differing spacing affects the appearance of a document. Single spacing1.5 spacingDouble spacing

6. Copyright © 2006 Prentice-Hall. All rights reserved.6 Spacing and Indents First line indent Double-spaced text

7. Copyright © 2006 Prentice-Hall. All rights reserved.7 Default Styles Style NameFormatting Clear Formatting Removes all formatting, returning text to Normal style Heading 1 Single-spaced, 16-point Arial, bold, aligned left Heading 2 Single-spaced, 14-point Arial, bold, italic, aligned left Heading 3 Single-spaced, 13-point Arial, bold, aligned left Normal Single-spaced, 12-point Times New Roman, aligned left

8. Copyright © 2006 Prentice-Hall. All rights reserved.8 Customized Styles Name of the style Formatting for this style Styles and Formatting task pane

9. Copyright © 2006 Prentice-Hall. All rights reserved.9 Numbered Lists and Bulleted Lists Here is an example of a list appropriate for numbering: 1.Add water to a pot 2.Add salt to taste 3.Heat water to boiling 4.Add fresh beans 5.Cook for 1 hour or until tender Here is an example of a list appropriate for bullets:  Christmas tree  Ornaments  Lights  Tinsel  Tree skirt  Presents

10. Copyright © 2006 Prentice-Hall. All rights reserved.10 Bullets and Numbering Choose bullets for a bulleted list Choose number formatting for a numbered list

11. Copyright © 2006 Prentice-Hall. All rights reserved.11 Tab Types Tab TypeExample | Left tab Text Center tab Text Right tab Text Decimal tab 1,000.00 Bar tab|

12. Copyright © 2006 Prentice-Hall. All rights reserved.12 Tabs Set tabs using the Tabs dialog box Set tabs using the Ruler bar Change tab type here

13. Copyright © 2006 Prentice-Hall. All rights reserved.13 Headers and Footers This is just sample text to show how a header and footer make a document look. The header and footer can add to the overall look of the document very much. This is just sample text to show how a header and footer make a document look. The header and footer can add to the overall look of the document very much. Headers and footers add information that can be helpful in longer documents, such as reports and books. John Doe Page 1

14. Copyright © 2006 Prentice-Hall. All rights reserved.14 Creating Headers and Footers Add AutoText to a header or footer Switch between the header and the footer Date code Time code

15. Copyright © 2006 Prentice-Hall. All rights reserved.15 Types of Breaks Break TypeDescription Page break Inserts a hard page break to end a page Column break Ends a column and moves to the next column Text wrapping break Separate text around objects on Web pages Next page break Ends the section and inserts a hard page break Continuous break Ends the section but remains on the same page Even page break Ends the section, inserts a hard page, and moves text to the next even page Odd page break Ends the section, inserts a hard page, and moves text to the next odd page

16. Copyright © 2006 Prentice-Hall. All rights reserved.16 Using Sections This section has landscape orientation This section has portrait orientation

17. Copyright © 2006 Prentice-Hall. All rights reserved.17 Using Footnotes Use footnotes to give credit to sources within a document

18. Copyright © 2006 Prentice-Hall. All rights reserved.18 End-of-Project Exercises Screen ID Multiple Choice Discussion Skill Drill  Formatting Paragraphs and Creating and Applying Styles  Adding Numbered and Bulleted Lists  Creating a Tabbed List  Inserting Page Breaks and Adding Headers and Footers  Inserting Footnotes

19. Copyright © 2006 Prentice-Hall. All rights reserved.19 End-of-Project Exercises (continued) Challenge  Formatting a Distance Education Paper  Formatting a Lightning Paper  Formatting Columns Discovery Zone  Creating a Letterhead Template  Changing Text to Columns and Using a Mirror Margin Setting

20. Copyright © 2006 Prentice-Hall. All rights reserved.20 Summary Use text and document formatting to make text more readable Use formatting to indicate structure of the document Formatting includes line spacing, indentation, styles, bulleted and numbered lists, tabs, page breaks, section breaks, headers, footers, and footnotes

21. Copyright © 2006 Prentice-Hall. All rights reserved.21 Questions?