1. CACHE Level 3 Early Years Educator CACHE LEVEL 3 CHILDCARE & EDUCATION Unit 7 Observation, assessment and planning Lesson 3 © Hodder & Stoughton Limited

2. CACHE Level 3 Early Years Educator LO2 Understand professional practice in relation to the observation of children. AC 2.1 Discuss the need for confidentiality and objectivity during the observation process. AC 2.2 Explain reasons for maintaining accurate and coherent records and reports. © Hodder & Stoughton Limited

3. CACHE Level 3 Early Years Educator Starter activity LO2 Understand professional practice in relation to the observation of children [AC 2.1] Time: 15 mins Have you ever misunderstood or misread a message? Consider: Text messages Text speak Emoticons Emails Written messages Illegible handwriting. © Hodder & Stoughton Limited

4. CACHE Level 3 Early Years Educator Define confidentiality. Confidentiality © Hodder & Stoughton Limited LO2 Understand professional practice in relation to the observation of children [AC 2.1]

5. CACHE Level 3 Early Years Educator spoken, written, acted on, etc., in strict privacy or secrecy; secret: a confidential remark bearing the classification confidential, usually being above restricted and below secret. limited to persons authorized to use information, documents, etc., so classified. Confidentiality © Hodder & Stoughton Limited LO2 Understand professional practice in relation to the observation of children [AC 2.1]

6. CACHE Level 3 Early Years Educator When working in partnership, records must be kept in accordance with policies and procedures and all records must be kept in line with the Data Protection Act 1998. Confidentiality when maintaining records is essential and all records must be securely stored and only shared with those who need to know. If records were not kept confidential then policies, procedures and legislation could be breached. Confidentiality © Hodder & Stoughton Limited LO2 Understand professional practice in relation to the observation of children [AC 2.1]

7. CACHE Level 3 Early Years Educator Group activity Time: 15 mins Describe the confidentiality policies and procedures within your setting. Consider: Written information Emails Phone calls Storing information Access to information. What may happen if a child’s details were not securely stored? What may happen if the minutes of a team meeting about a specific child were left lying around? © Hodder & Stoughton Limited LO2 Understand professional practice in relation to the observation of children [AC 2.1]

8. CACHE Level 3 Early Years Educator When working with children confidentiality is paramount and should be kept at all times. The only time this is not applicable is when there is a safeguarding issue. Observations should be noted using the confidentiality process followed at the early years setting where you are on placement. Confidentiality © Hodder & Stoughton Limited LO2 Understand professional practice in relation to the observation of children [AC 2.1]

9. CACHE Level 3 Early Years Educator When working in partnership there will be records of all meetings and these will be completed in accordance to the policies and procedures of the setting. Minutes should be kept of all meetings and these will identify any action points and who is to complete these. Meetings may raise the need for referral and this will need to be accurately documented. All of these documents will show what has been said and done and by whom. Keeping records © Hodder & Stoughton Limited LO2 Understand professional practice in relation to the observation of children [AC 2.2]

10. CACHE Level 3 Early Years Educator Records must be accurate and coherent. Written records will document exactly what has been said and done and therefore need to be completely accurate. If records are hand written then the writing must be legible and contain accurate spellings and information. If possible, it is always good practice to type up hand written notes after the event. The hand written and typed notes can then be kept together if necessary but the typed version will be easier to share. Keeping records © Hodder & Stoughton Limited LO2 Understand professional practice in relation to the observation of children [AC 2.2]

11. CACHE Level 3 Early Years Educator List the records which your placement keeps. Keeping records © Hodder & Stoughton Limited LO2 Understand professional practice in relation to the observation of children [AC 2.2]

12. CACHE Level 3 Early Years Educator Read and make notes from the link: http://www.teachearlyyears.com/a- unique-child/view/safeguarding- record-keeping-confidentiality Keeping records © Hodder & Stoughton Limited LO2 Understand professional practice in relation to the observation of children [AC 2.2]

13. CACHE Level 3 Early Years Educator 1.List three reasons for accurate record keeping. 2.Describe two examples of when it may be difficult to read records. 3.What is the importance of being objective when observing children? 4.What ways can we be confidential when observing and why is this important? © Hodder & Stoughton Limited

14. CACHE Level 3 Early Years Educator In this lesson we have learnt that: Records have to be accurate and coherent when working in partnership. The records must be stored in line with confidentiality policies and procedures and should only be shared with the appropriate people. Confidentiality must be maintained at all times, but there may be occasions when the sharing of information is necessary to ensure the welfare of a child. © Hodder & Stoughton Limited