1. CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction CALPADS Updates July 2016

2. TOM TORLAKSON State Superintendent of Public Instruction Contact Information Karen Almquist – Administrator CALPADS/CBEDS/CDS Office 916-319-0529 Kalmquis@cde.ca.gov Brandi Jauregui – Senior Information Systems Analyst CALPADS/CBEDS/CDS Office 916-327-7367 Bjauregu@cde.ca.gov 2

3. TOM TORLAKSON State Superintendent of Public Instruction CALPADS Takes Center Stage 3

4. TOM TORLAKSON State Superintendent of Public Instruction 4 Along with data for many other state and federal programs… CALPADS LCFF FundingSmarter Balanced Testing Accountability DataGraduate and Dropout Cohort Data CALPADS has become the primary source for data for…

5. TOM TORLAKSON State Superintendent of Public Instruction 5 CALPADS LCFF FundingSmarter Balanced Testing Accountability DataGraduate and Dropout Cohort Data AND COMING SOON… Chronic Absenteeism Special Education Data

6. TOM TORLAKSON State Superintendent of Public Instruction Because data are now high stakes… Local processes must be changed to foster collaboration between CALPADS administrator and other program coordinators Program areas must review and verify data PRIOR to certification Administrators must be aware of consequences for bad data 6

7. TOM TORLAKSON State Superintendent of Public Instruction What are the Consequences? 7

8. TOM TORLAKSON State Superintendent of Public Instruction Consequences…  Loss of funding  Inaccurate public reports on Dataquest  Inaccurate accountability ratings  Inability to test students 8

9. TOM TORLAKSON State Superintendent of Public Instruction Resources Available! California School Information Services (CSIS) –http://csis.fcmat.org –CALPADS TRAINING – instructor-led and self-paced web training –SERVICE DESK SUPPORT –DATA MANAGEMENT SERVICES Training Data management evaluation Tools and sample forms 9

10. TOM TORLAKSON State Superintendent of Public Instruction Resources Available! CALPADS Flash Updates and CALPADS LEA Listserv –Subscribe to receive the latest CALPADS updates via email –http://www.cde.ca.gov/ds/sp/cl/l istservs.asphttp://www.cde.ca.gov/ds/sp/cl/l istservs.asp 10

11. TOM TORLAKSON State Superintendent of Public Instruction YOU ARE YOUR BEST RESOURCE!!! 11

12. TOM TORLAKSON State Superintendent of Public Instruction Resources Available! Form your own CALPADS data coordinator network –COEs should bring CALPADS administrators and relevant program staff together quarterly (or more often) to discuss items such as: CALPADS reporting and changes Student Information System updates and changes Data governance –CSIS and CDE staff are also available to provide latest updates 12

13. TOM TORLAKSON State Superintendent of Public Instruction END-OF-YEAR UPDATES 13

14. TOM TORLAKSON State Superintendent of Public Instruction Changes for EOY 1 Career Technical Education –Perkins Data System E1 data collection will again run parallel to CALPADS EOY 1 collection in 2015- 2016. –Perkins data will be used for federal reporting –Submission of CTE Completer outcome data (E2) through CALPADS has been DELAYED to the Fall of 2017 14

15. TOM TORLAKSON State Superintendent of Public Instruction Changes for EOY 1 Important changes –CTE Reports 3.14 and 3.15 Concentrators and Completers reported in the Student Career Technical Education (SCTE) file must only have completed a CTE course (SCSC) in order to be counted in these reports* 15

16. TOM TORLAKSON State Superintendent of Public Instruction Changes for EOY 1 *Currently in Snapshot Report 3.14, concentrators and completers may be under-counted CALPADS Office will ensure those students are accounted for when data are provided to CTE Office for comparison 16

17. TOM TORLAKSON State Superintendent of Public Instruction Changes for EOY 1 Report 3.14 – counts participants, concentrators and completers who completed appropriate courses, added Non-concentrator column and core indicators 17

18. TOM TORLAKSON State Superintendent of Public Instruction Changes for EOY 1 New validations –Course Content Category Code 154 (CTE) can ONLY be used for certain academic courses outside for 4000-5999 range –New column “Academic CTE Course” will be added to the Valid Code Combinations document to denote academic courses that can locally be part of a CTE pathway (however, these courses are NOT considered CTE courses for Perkins purposes). New course codes and CTE Pathway combinations are forthcoming (Sept.) 18

19. TOM TORLAKSON State Superintendent of Public Instruction Changes for EOY 2 Reports 5.1 and 5.3 will only count Title I Part A Neglected Program (174) records for non-Title I schools. –The program records may still be submitted (with a warning), but will not be counted in the reports –Title I Targeted schools should submit program 122 records –Title I Schoolwide schools do not need to submit records at all 19

20. TOM TORLAKSON State Superintendent of Public Instruction Homeless Data Reminder 2014-2015 data reflected a 25% decrease in count of homeless students Ensure all homeless students identified in the academic year have a Student Program record for Homeless (191) 20

21. TOM TORLAKSON State Superintendent of Public Instruction Changes for EOY 3 Special Education discipline data will be solely collected in CALPADS (no longer in CASEMIS Table C) –New Special Education discipline reports 7.7 – Discipline Removals for Students with Disabilities – Count 7.8 – Unilateral Removals to an Interim Alternative Setting – Count 7.9 - Discipline Removals for Students with Disabilities – Student List 21

22. TOM TORLAKSON State Superintendent of Public Instruction Changes for EOY 3 Make sure Special Education staff review all discipline reports Special Education Division will use an alternative certification process at the SELPA level outside of CALPADS. –LEAs will have to provide their CALPADS reports to their SELPAs 22

23. TOM TORLAKSON State Superintendent of Public Instruction Removal to Interim Alternative Setting What constitutes a “Removal to an Interim Alternative Setting”? –A removal to an interim alternative setting is an instance in which school personnel or a hearing officer (not the IEP team) order the removal of a child with disabilities from his or her current educational placement for drug or weapon offenses, or serious bodily injury to an appropriate interim alternative education setting for not more than 45 school days. –An interim alternative education setting is an appropriate setting that enables the child to continue to receive educational services and participate in the general education curriculum (although in another setting) and to progress toward meeting the goals set out in the IEP. As appropriate, the setting includes a functional behavioral assessment and behavioral intervention services and modifications to address the behavior violation so that it does not recur. The IEP team is responsible for determining the interim alternative education setting. 23

24. TOM TORLAKSON State Superintendent of Public Instruction Removal to Interim Alternative Setting Interim Removals are RARE Always defer to the Special Education staff in your LEA to determine when a student is removed to an Interim Alternative Setting Most Special Education Data Systems have a specific code to identify these specific removals 24

25. TOM TORLAKSON State Superintendent of Public Instruction Suspension/Expulsion Reminder Remember, statutes changed regarding the suspension and expulsion for defiance (Offense Code 511): –Students K-3 cannot be suspended for defiance –Students K-12 cannot be expelled for defiance Data can be submitted; LEAs will receive a warning 25

26. TOM TORLAKSON State Superintendent of Public Instruction Changes for EOY 4 CAHSEE Waiver submission is no longer required. 26

27. TOM TORLAKSON State Superintendent of Public Instruction Additional Questions? 27

28. TOM TORLAKSON State Superintendent of Public Instruction CAASPP and TOMS If students have been exited with any exit other than E155 (Year End Enrollment Exit), they MUST be re-enrolled before they will appear in TOMS for INTERIM testing for the 2016-2017 academic year LEAs should not exit students while the current-year test administration window is open –Causes NSLP records to be closed, which causes counts of socioeconomically disadvantaged students to decrease 28

29. TOM TORLAKSON State Superintendent of Public Instruction Updates for 2016-2017 29

30. TOM TORLAKSON State Superintendent of Public Instruction Fall 1 Updates New accountability indicators WILL NOT BE COLLECTED FOR 15-16 GRADS –Students graduating with Golden Merit Seal Diploma, Seal of Biliteracy Current plan is to begin collecting for 2016- 17 grads We will be updating the SENR file prior to EOY 2017 so LEAs can exit 2016-17 grads with these indicators New Armed Forces Family Member program code 192 (ESSA) –See new FAQ in CALPADS FAQs –Includes National Guard 30

31. TOM TORLAKSON State Superintendent of Public Instruction Fall 1 Updates LCFF Reports will now include FRPM records with start dates up to 10/31 –No need to back date program record if application was received by 10/31. 31

32. TOM TORLAKSON State Superintendent of Public Instruction Fall 2 Updates To meet the requirements of Assembly Bill 1012 (Chapter 703, Statutes of 2015) LEAs may, but are not required to report enrollment in “any course period without educational content” (e.g. teaching assistant, office aid ) –6021 – Student Assistant – A period where a student serves as an assistant to a teacher (either during a course where the teacher is providing instruction to other students or during a teacher preparation period) or other school staff and is not receiving educational content for which they receive credit toward graduation. –6022 – Free period or No Educational Content – A period where a student is not receiving any educational instruction or content and may even be allowed to leave the school campus. Courses that are mapped to course 6012 in local SIS should be mapped to new codes 32

33. TOM TORLAKSON State Superintendent of Public Instruction Fall 2 Updates HQT data no longer required –NCLB Core Course Instructional Level Code –HQT Competency Code 33

34. TOM TORLAKSON State Superintendent of Public Instruction HOWEVER… 34

35. TOM TORLAKSON State Superintendent of Public Instruction What will replace HQT Reporting? NEW ESSA REPORTING REQUIREMENTS –Beginning in 2020-2021 (contingent on approval of an extension) –ANNUAL counts of minority and socioeconomically disadvantaged students compared to counts of non-minority, non- socioeconomically disadvantaged students taught by the following: “Ineffective Teachers” “Out-of-Field” Teachers “Inexperienced Teachers” 35

36. TOM TORLAKSON State Superintendent of Public Instruction What will replace HQT Reporting? –“Ineffective Teacher” will need to be defined by the State Board and/or legislation (we have NO IDEA how they will choose to define it) –“Out-of-Field Teacher” refers to mis- assigned teachers, currently under the purview of the CTC and is conducted by COEs for one-quarter of LEAs in a county each year (every 4 years for a district) 36

37. TOM TORLAKSON State Superintendent of Public Instruction Where might CALPADS data come in? “Out-of-Field” Teachers –It is undetermined whether these data will be collected through CALPADS –Fall course enrollment data could potentially be compared against CTC credential and authorization data to flag potential “misassignments” “Inexperienced Teachers” –Currently collected in CALPADS - Teachers with two or fewer years of experience (field 7.31 – Staff Service Years Total) – these data are important! 37

38. TOM TORLAKSON State Superintendent of Public Instruction New EOY file 2016-2017 Student Absenteeism Summary (STAS) File will be added to EOY 3 –ESSA requires reporting of Chronic Absenteeism; states may include it as an accountability indicator LEAs will be required to submit student attendance data to CALPADS that will enable the calculation of chronic absenteeism –Will also require: Certification of an cumulative enrollment count to enable the calculation of rates Concurrent Enrollments (CCEs) to fall below a specified threshold (similar to Fall 1 requirement) in order to certify 38

39. TOM TORLAKSON State Superintendent of Public Instruction New EOY file 2016-2017 –This collection is SEPARATE from the attendance data collected to determine average daily attendance (ADA) funding –HOWEVER, to minimize impact on LEAs, for the most part, the calculations used for ADA purposes will be used to determine “a day” for the STAS file 39

40. TOM TORLAKSON State Superintendent of Public Instruction New EOY file 2016-2017 Includes –Expected Attendance Days –Days Attended (not including in-house suspension) –Days Attended on in-house suspension –Days absent due to out-of-school suspension –Absences excused and not excused –Incomplete Independent Study Days New file layout will be posted sometime in August 2017 40

41. TOM TORLAKSON State Superintendent of Public Instruction Other 2016-2017 EOY 3 Changes –EOY 3 will also require: Certification of an cumulative enrollment count to enable the calculation of rates Concurrent Enrollments (CCEs) to fall below a specified threshold (similar to Fall 1 requirement) in order to certify 41

42. TOM TORLAKSON State Superintendent of Public Instruction 2016-2017 Changes to Direct Certification The Direct Certification results currently display the following status codes in CALPADS: 42 CodeDefinition S “S” = Supplemental Nutrition Assistance Program (SNAP). An “S” means the student is eligible for free meals through the SNAP (CalFresh) program O “O” = Other, not SNAP. N “N” = No. An “N” Means the student is not eligible for free meals

43. TOM TORLAKSON State Superintendent of Public Instruction 2016-2017 Changes to Direct Certification Beginning sometime in Fall 2016 these results will change to the following: –As requested by nutrition services staff, later this year (Fall 2016), CDE will be splitting the current “O” 43 CodeDefinition S Supplemental Nutrition Assistance Program (SNAP). An “S” means the student is eligible for free meals through the SNAP (CalFresh) program OH Other Household, not SNAP (additional students in the household are eligible for free meals) OF Other Family, not SNAP (students who are immediate family members are eligible for free meals) N An “N” means the student is not eligible for free meals

44. TOM TORLAKSON State Superintendent of Public Instruction 2016-2017 Changes to Direct Certification Expand direct certification for free meals through other non-SNAP programs for the entire state in 2017-2018 (by July 2017) –Current estimates indicate that an additional 500K students could be certified statewide CDE will begin directly certifying students for reduced-price meals –14 pilot LEAs in 2016-2017 –Statewide 2017-2018 44

45. TOM TORLAKSON State Superintendent of Public Instruction On the Accountability Horizon First accountability measures developed by 2017-18 It is recognized that data will improve over time In addition to Graduation Cohort data, these measures will include: 45

46. TOM TORLAKSON State Superintendent of Public Instruction On the Accountability Horizon Long-Term English Learners –Data just released to LEAs –Key CALPADS data used are: Student Initial US School Enrollment K- 12 (Field 2.45) CURRENT English Learner Acquisition Status (certified Census Day) –CDE will develop a CALPADS report displaying these data 46

47. TOM TORLAKSON State Superintendent of Public Instruction On the Accountability Horizon College/Career Readiness Indicator (CCI) –CCI will include multiple measures, which will likely include completion of CTE pathway (all schools not just Perkins) Postsecondary Articulated Course (field 9.12) Course with Non-Standard Instructional Level – College Credit 47

48. TOM TORLAKSON State Superintendent of Public Instruction CASEMIS Transition into CALPADS 48

49. TOM TORLAKSON State Superintendent of Public Instruction Transition Timeline 49

50. TOM TORLAKSON State Superintendent of Public Instruction Why are we extending the project timeline? To facilitate CASEMIS integration by taking advantage of major CALPADS enhancements that will streamline and automate data submission and avoid duplicate work 50

51. TOM TORLAKSON State Superintendent of Public Instruction CALPADS Enhancements Modify security model to enable SELPAs to view and certify data Enhance system to automate data submission 51

52. TOM TORLAKSON State Superintendent of Public Instruction What does this mean for LEAs? Data submission to CALPADS will be automated Local data submission to Special Education Data System will stay the same… BUT Special Education System and CALPADS will be integrated … so LEAs will use their local systems to view: –Data submitted to CALPADS –Feedback (error) reports which are currently sent from CDE to LEAs via SELPAs 52

53. TOM TORLAKSON State Superintendent of Public Instruction What does this mean for LEAs? Eliminate the need to submit accommodations to TOMS for Smarter Balanced testing Enable the review and certification of data electronically –LEA and SELPA levels 53

54. TOM TORLAKSON State Superintendent of Public Instruction Will the data being submitted change? YES, but only for the better! The SAME data currently submitted to CASEMIS will be submitted but in a streamlined fashion Student data already in CALPADS will NOT be pulled from special education system Accommodations will now be submitted for uploading to TOMS for Smarter Balanced testing 54

55. TOM TORLAKSON State Superintendent of Public Instruction 55 What should you do in 2016- 2017?

56. TOM TORLAKSON State Superintendent of Public Instruction 56 INTEGRATE AND COLLABORATE!

57. TOM TORLAKSON State Superintendent of Public Instruction What should you do in 2016-17? LEAs should: Utilize integration tools between SIS and Special Ed. systems Develop business processes for ensuring data integrity between data systems Make the collaboration of special education and CALPADS staff part of the business culture 57

58. TOM TORLAKSON State Superintendent of Public Instruction What will CDE be doing in 2016-17? Communicating with LEAs and SELPAs –Letter to Superintendents will be sent in the Fall of 2016 Collaborating with stakeholders to continue developing system and business requirements –Special Education System Vendors –Student Information System Vendors –SELPA Directors 58

59. TOM TORLAKSON State Superintendent of Public Instruction LEAs will be responsible for obtaining SSIDs for private school students receiving services LEAs will be asked to submit Desired Results Developmental Profile (DRDP) data to CALPADS 59 Other Important Changes

60. TOM TORLAKSON State Superintendent of Public Instruction Additional Questions? 60

61. TOM TORLAKSON State Superintendent of Public Instruction Resources and Training CALPADS Systems Documentation Page - http://www.cde.ca.gov/ds/sp/cl/systemd ocs.asp http://www.cde.ca.gov/ds/sp/cl/systemd ocs.asp CALPADS Self-paced training through CSIS - http://csis.fcmat.org/Pages/Trainings.as px http://csis.fcmat.org/Pages/Trainings.as px CALPADS Flash - http://www.cde.ca.gov/ds/sp/cl/communi cations.asp http://www.cde.ca.gov/ds/sp/cl/communi cations.asp 61

62. TOM TORLAKSON State Superintendent of Public Instruction 62 Contact Information Brandi Jauregui Senior Info. Systems Analyst CALPADS/CBEDS/CDS Operations Office 916-327-7367 Bjauregu@cde.ca.gov CALPADS Service Desk: Calpads-support@cde.ca.gov CALPADS Web Page: www.cde.ca.gov/ds/sp/cl/