1. Ohio University COA Redesign Project Campus Users Input on Proposed COA Structure
October 6, 2015

2. Agenda COA Segment Definitions Proposed COA Structures
Ensure everyone understands the meaning/purpose of each segment
Proposed COA Structures
Recommendation on proposed segment order

3. COA Segment Definitions

4. COA Segment Definitions
Description
Example
Activity
Why is the transaction occurring? Tracking Segment for Departments Key Programs and/or initiatives.
31000 – Commencement
Entity
Who is responsible for the transaction? It identifies the Major Reporting Components of Ohio University; who owns assets, liabilities or fund balances. Provides clear, easily understood segregation and security.
01 = University
02 = Foundation
Function
Why is the transaction occurring? Represents classification of expenditures by purpose as required for governmental financial statements.  Can be A21, NACUBO.
Instruction, Research
Fund
How is the money funded? Identifies where the money is coming from. Fundamental segment for fund basis accounting.
10,000 to 39,999 = Foundation Funds
60,000 to 89,999 = University Funds
Natural Account
What kind of transaction is taking place? Identifies type of transaction; Asset, Liability, Revenue, Expense.
15200 Work Study Students
Org
Where is the transaction taking place? Identifies where the transaction occurs, who is spending or generating money.
Lowest Organization level that is transacted. 
Mathematics

5. COA Proposed structure

6. Proposed COA Segments
Activity-Entity-Function-Fund-Natural Account-Org
Options for order of proposed segments:
Entity-Fund-Org-Nat Acct-Activity-Function
Entity-Fund-Org-Activity-Function-Nat Acct
Org-Fund-Nat Acct-Activity-Entity-Function
Nat Account–Entity-Fund-Org-Function-Activity
Others?