1. Student Registration/Personal Needs Profile (SR/PNP)

2. Topics Glossary State Policy Student Registration Window Definitions: Student Registration (SR) and Personal Needs Profile (PNP) Methods of Data Import SR/PNP File Layout SR/PNP Field Definitions SR/PNP Tips Import Your File to PearsonAccess next Import Your File to PearsonAccess next Add Students through the User Interface Check for Understanding Support

3. Glossary PearsonAccess next : the administrative website that is utilized for PARCC testing. SR/PNP Import: the process of uploading student registration data in PearsonAccess next. SR/PNP File: the file containing your student registration data imported to PearsonAccess next. SR/PNP File Layout: a CSV template that can be utilized for creating your Student Registration File. SR/PNP File Field Definitions: a guide that details the field names and expected values for the student registration file. Click to go back to: Topics

4. Student Registration Import – State Policy This table outlines the state policies regarding the responsibilities associated with the SR/PNP import process for PARCC testing. StateState Policy Bureau of Indian Education The Bureau of Indian Education will prepare and import the SR/PNP for schools and districts. Once imported, schools and district personnel can go in and make changes as needed in PearsonAccess next. Illinois The Illinois State Board of Education will prepare and import the SR/PNP on behalf of schools and Districts/LEAs. District/LEAs must enroll students in Student Information System (SIS) and include course assignment information. Maryland Districts/LEAs will prepare and import the SR/PNP File. Districts must coordinate with schools to complete this process and, in some cases, may have schools perform this import. New Jersey For spring testing, the state will complete the initial SR/PNP data import. Students enrolled in districts after the closing of the student registration import window must be registered by the district/school in PearsonAccess next. For Fall Block testing, districts will be responsible for the initial SR/PNP data import and all subsequent updates. New Mexico The PED will import student biodata into PearsonAccess next using the 80-day STARS snapshot. DTCs and state charter STCs may edit this data or add additional students up until the time of testing. Districts/LEAs may choose to update students by uploading a revision file instead of editing the prepopulated student information in PearsonAccess next. Rhode IslandThe state will prepare and import the initial SR/PNP files. Districts/LEAs must coordinate with schools as necessary to update and maintain registration. Click to go back to: Topics

5. Student Registration Window Data for all students taking the PARCC tests must be loaded into PearsonAccess next for each administration. Please check Avocet for the Key Dates document http://avocet.pearson.com/PARCC/Home.http://avocet.pearson.com/PARCC/Home For paper-based testing: If a school misses the deadline to import the SR/PNP File, the school is still required to submit a file. For Fall Block 2016, initial orders will not be sent for paper. An additional order will need to be submitted through PearsonAccess next for paper materials. For computer-based testing: If a school misses the deadline to import the SR/PNP File, the school is still required to submit a file. If the deadline is not met, the school will not receive the allotted amount of testing manuals for Computer-Based Testing and will need to place an Additional Order for testing manuals. Click to go back to: Topics

6. Definitions: Student Registration (SR) and Personal Needs Profile (PNP) The SR/PNP combines two student data files required to register students for the PARCC assessments and to customize the assessment to the student’s unique accessibility and accommodations requirements. The SR/PNP is used: Before testing During testing After testing Click to go back to: Topics

7. Definition: Student Registration The Student Registration file contains demographic information, such as student name, birth date, and grade, which is necessary for printing student ID labels (for paper-based testing only), individual score reports, and for aggregating school, district, and state data. Student Registration information is used to place students in sessions and order paper-based testing materials. Ensuring accuracy is important because student test attempts are tied to the information added or imported to the student record. Note: When registering a student, if information is not entered into required fields, a critical warning will be issued. This warning will not prevent the student from testing, but should be resolved before scoring and reporting tasks.* *This does not apply to all states; please check with your state for more information. Click to go back to: Topics Definitions: SR/PNP

8. Definition: Personal Needs Profile The Personal Needs Profile (PNP) is used to gather information regarding a student’s testing condition, materials, or accessibility features and accommodations needed to take a PARCC assessment. Any accessibility feature or accommodation which requires materials to be shipped will be identified and provided via the SR/PNP File import and enrollment process. For Fall Block 2016 only: All paper materials will need to be requested through an additional order. Click to go back to: Topics Definitions: SR/PNP Paper-BasedComputer-Based Large Print Braille with Tactile Graphics Human Reader or Human Signer for English Language Arts/Literacy or Math Kits Paper Test for Online Students Spanish Paper Mathematics Assessments Tactile Graphics Supplement for Assistive Technology - Screen Reader

9. Methods of Data Input Data for all students taking the PARCC tests must be loaded into PearsonAccess next for each administration in one of two ways: SR/PNP File Upload User Interface Both methods use PearsonAccess next to update the same student data fields; they require understanding of the SR/PNP Field Definitions and File Layout. For the purpose of this module, the field definitions are examined and the process of how to create a file are demonstrated. To view how to add students through the PearsonAccess next User Interface, click here.here Click to go back to: Topics

10. SR/PNP File Layout Click to go back to: Topics To begin creating your SR/PNP File, log in to your PearsonAccess next account. Click on Support. Select Documentation.

11. To prepare your SR/PNP File, use the Student Registration/Personal Needs Profile (SR/PNP) File Field Definitions as your guide. Through this document, you will walk through each field and its purpose. From left to right, you will see the following fields: Column Letter Field Name Required Y/N Field Length Field Definitions Field Notes and Validations Expected Values AF&A Manual Reference Click to go back to: Topics SR/PNP File Layout

12. SR/PNP Field Definitions Click to go back to: Topics Directory Interaction Click the Interaction button to edit this interaction

13. SR/PNP File Layout Click to go back to: Topics Directory Interaction

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22. The SR/PNP File Layout contains fields that may require specific formatting. If you use Microsoft Excel, it is recommended that you save a source file as an Excel spreadsheet prior to each upload attempt. If you encounter an error, make the updates in the source Excel spreadsheet and save, then save again as a.csv or.txt file. To format the birthdate column correctly in Excel: 1.Right click on the column 2.Select custom format 3.Type in yyyy-mm-dd New for Fall Block 2016 – required fields that have leading zeroes will be auto-corrected during import so there is no need to format those cells. This includes State Student Identifiers and Responsible District Identifier. Click to go back to: Topics SR/PNP Tips

23. Do not open csv files or you will lose the formatting. Open the file in Excel using the data tab. To import from text, mark all the fields in Excel as text. Fields "required for testing" will create critical warning if not completed, but students will be able to test. The critical warning should be resolved before test processing.* Assigning an unavailable accommodation or accessibility feature may cause an error that needs to be corrected before you can save the record. You might not be able to add via the User Interface if the student is registered in another district. Refer to the documentation on Avocet on how to move students between districts. Required fields are marked with an asterisk. *This does not apply to all states; please check with your state for more information Click to go back to: Topics SR/PNP Tips

24. Commas are not allowed in fields where letters, numbers and special characters are used as expected values. State Fields have a layout determined by and specific to your state. You will need to contact your state for these field definitions. Remember, not all Accessibility Features and Accommodations are available for every test format (paper-based or online) or every test subject (ELA/L or Math). Assigning an unavailable feature or accommodation will create a warning on the student so that you know to correct the assignment. Click to go back to: Topics SR/PNP Tips

25. Import Your File to PearsonAccess next Use the File Import process to upload and register a large number of students. This process is explained in detail in the Welcome to PearsonAccess next Module. Click to go back to: Topics

26. Add Students through the User Interface Click to go back to: Topics Note: Make sure to check that you are in the correct Test Administration.

27. Check for Understanding Click to go back to: Topics Quiz Click the Quiz button to edit this quiz

28. Contact PARCC Support for assistance with: Support  Navigating PearsonAccess next  Navigating the Training Center  Managing Student Registration/Personal Needs Profile (SR/PNP) Data  Setting up test units  Managing user IDs and passwords  Accessing resources  Setting up proctor caching  Submitting additional orders  Inquiring about shipments Online Support and Resources: http://parcc.pearson.com/support Call Toll Free: 1-888-493-9888 Email: PARCC@support.pearson.com Contact your State or LEA Test Coordinator for assistance with:  Testing schedule  Testing accommodations  Unusual circumstances on test days  Violations of test security  School emergencies that affect testing  Questions about general testing policies  Questions about state communications Click to go back to: Topics

29. Thank you Click to go back to: Topics Thank you