1. Finance, Accommodation & Transport

2. Introductions Sharon Meredith Administration Manager Linda Bradshaw Athletic Union Administrator

3. Financial Overview

4. Accounts Student Account Your account, You raise money to go in it. Subsidise club trips, equipment, pay additional coaches, facility hire, deposits

5. Operations Account 2014-2015 University contribution to AU =  Income from AU memberships =  Income from other sources =  Operating expenditure = £187k £103K £55K £345K

6. Operations Account Operating Expenditure £345k :- Up from £333K in 14- 15  Transport = £100k  Accommodation = £19k  Sports Equipment = £35k  BUCS & NL Registrations = £65k  Coaching & Consultancy = £46k  Facility rents & leases = £24k  Clothing & Kit = £16k

7. Student Account Non Authorised Purchases · Speeding Fines · Parking Tickets · Player fines (but we will still administer these in the office) · Damage to venues/equipment/personal items due to anti-social behaviour · Any items relating to initiations or weekly ‘socials’ (excludes ‘dry’ socials) · Gambling expenses · ‘Loans’ to Club Members · Sports/AU Memberships · Holidays -not related to sport (including I love Tour!) Balance: £20k  43 individual club balances Authorised Purchases · Playing Kit & Leisurewear (any kit/leisurewear subsidies must be available to all Club Members and must be through University approved kit suppliers) · Equipment · Transport · Accommodation · Match Officials · Catering/Hospitality · Competition Entries · Social Events and trips ( must be available to all Club Members and if longer than 1 day must have a sporting focus e.g Sports Tours) · Mileage/Fuel Expenses · Hire Vehicle Damage · Coaching · Physiotherapy/Sports Therapy · Nutrition support · Video Analysis support · Photography · Consultancy services · Advertising · Reprographics (must adhere to University brand guidelines) · Raffle prizes · Charity donations · Misc event costs (e.g flowers, balloons, table decorations) · Trophies · Venue/Facility Hire · Sports Awards/Varsity Tickets for members (As long as agreed by all Club and minuted)

8. Financial Procedures Freedom of Information Act – public, press….. Protection of university and student money Consistent and transparent authorised processes Both accounts subject to Internal and External Audits 4,264 transactions processed within the Operations account alone during 14-15 !! Use of other/own accounts – don’t take the risk! Value For Money & competitive procurement

9. Financial Process

10. Accommodation & Transport

11. Main contact: Linda Bradshaw l.i.bradshaw@leedsbeckett.ac.uk Tel no. 0113 8127396 Email or submit booking forms Check Google Doc for information Confirmations will be sent via email to take to hotel

12. Club Accommodation and Transport Log Sheet Date BookedTravel DateReturnClub Booking nameTransport Accommo dation Rooms Booked Accommo dation Address No of NightsComments 9/3/159/25/159/26/15Volleyball Kerry KirkpatrickOwn Car Travelodge Kettering1 single A14 Westbound1 9/9/159/13/15 Athletics Catherine RossUni MPV---- Roundhay Triathlon October November December January 8/1/154/29/165/2/16Athletics Andy Henderson Holiday Inn Express 13 Twin/ 12 Double Elstow Interchange 3 BUCS Outdoors

13. Accommodation Leeds Beckett University allocates £10 per person per night. If accompanied by a coach the University will pay their room charge. When considering a booking please remember, male/female numbers any special requirements and be specific, with locations. Forward plan for big events. All other costs to be met by the students involved and must be paid into the Sports Office before departure, and paperwork signed off. Additional requests breakfasts, evening meals can be booked but all at student expense.

14. Transport Most teams will be transported to fixtures by coach If you are required to drive certain regulations are in place

15. Drivers must still register if you intend to drive hire vehicles at anytime during the year and must be over 21 with 2 years experience and no more than 3 penalty points. All traffic offences and related fines are the responsibility of the individual and not the University. If a student drives their own vehicle mileage will be paid at 20p per mile. Damage to university hired/owned vehicles may be charged to the club if deemed negligent. Insurance Excess in case of an accident is £1250! Transport

16. Please book a Private Meeting with Sharon or Linda if you are unsure of anything.. Linda : l.i.bradshaw@leedsbeckett.ac.uk

17. Any Questions?