1. Payroll Year End Checklist Leah Churchard, Senior Support Analyst

2. 2 © Tyler Technologies 2015 Checklist at a glance  Accruals  Salary Changes  Insurance Deductions  Tax tables  Deduction Limits  Payroll Fiscal Year  Calendars  Encumbering  Posting to the General Ledger  W-2 & 1099-R  Affordable Care Act

3. Accrual Year End Processing

4. © Tyler Technologies 2015 4 Timing is everything!  Running between payrolls  Running in the middle of payroll  Accrual update – new year earned time Accrual Year End Processing

5. © Tyler Technologies 2015 5 Accrual Year End Processing

6. © Tyler Technologies 2015 6 Accrual Year End Processing: Proof

7. © Tyler Technologies 2015 7 Accrual Year End Processing: Running during payroll

8. © Tyler Technologies 2015 8  Keep in mind:  If earning time through payroll, generate will split those pays  Pay start/end dates should not cross Accrual Year End date. If they do – start date will be used.  Be mindful of warnings. Accrual Year End Processing: Running during payroll

9. © Tyler Technologies 2015 9 Processing order 1.Enter hours 2.Process Employee Update 3.Run Accrual Year End Processing 4.Run Accrual Update (new year) 5.Print Checks Accrual Year End Processing: Running during payroll

10. Salary Changes

11. © Tyler Technologies 2015 11 Copy – Manually update Generate – Increase by flat amount or percent Salary Changes: Create new Salary Tables

12. © Tyler Technologies 2015 12 Mass Salary Changes: Contract Change

13. © Tyler Technologies 2015 13 Change Options  Specified Amount Employees that are not on Salary Tables  New Contract Rates Moves Employees to new Salary Tables  New Rates from Next Pay Pulls values from Next Change tab in Employee Job Salary  Global Recalc Mass Salary Changes: Contract Change

14. © Tyler Technologies 2015 14 Mass Salary Changes: Step Change

15. © Tyler Technologies 2015 15 Change Options  Effective Date Increases employees’ step in Employee Job Salary New salary table rates will be applied based off of effective date *Employees on max step still need Mass Contract Change applied *  Current Salary Date + 1 Year Step is increased Effective date is increased by 1 Year Next Change date is increased by 1 Year Mass Salary Changes: Step Change

16. © Tyler Technologies 2015 16 Mass Salary Change: Pay Band Change

17. © Tyler Technologies 2015 17  Employee Salary Defined percentage increase – based off of current employee salary  Pay Band Mid Salary Defined percentage increase – based off of defined Pay Band mid salary  Employee Salary – Evaluation Percentage increase – based off of defined percent on Employee Evaluation and current salary  Pay Band Mid Salary – Evaluation Percentage increase – based off of defined percent on Employee Evaluation and Pay Band mid salary  Increase to Minimum Increases any employees to the Pay Band minimum salary who are below Mass Salary Change: Pay Band Change

18. Insurance Update

19. © Tyler Technologies 2015 19 Insurance Deductions – Insurance Update

20. © Tyler Technologies 2015 20 Insurance Deductions – Insurance Update

21. © Tyler Technologies 2015 21 Insurance Deductions – Insurance Update

22. Tax Tables

23. © Tyler Technologies 2015 23 Tax Tables

24. © Tyler Technologies 2015 24 Tax Tables: Global Copy

25. © Tyler Technologies 2015 25

26. © Tyler Technologies 2015 26

27. Deduction Limits

28. © Tyler Technologies 2015 28  Review Deduction Master Limits prior to the first payroll of the new year.  Deduction Calculation Codes 01 & 03 – Update on Deduction Master  Other calc codes limits need to be updated on Employee Deductions as well  Did you know there is a global option?  Not that straight forward? Use the Employee Import! Deduction Limits

29. © Tyler Technologies 2015 29

30. © Tyler Technologies 2015 30 Deduction Limits: Mass Update

31. Payroll Control File

32. © Tyler Technologies 2015 32 Payroll Fiscal Year

33. Calendars

34. © Tyler Technologies 2015 34 Calendars

35. Encumbering Salaries & Benefits

36. © Tyler Technologies 2015 36  Timing is important!  Reset needs to be done between last and first payrolls of the fiscal year.  Be sure to clear out anything still encumbered for last fiscal year before reset. Encumbering: Tips

37. © Tyler Technologies 2015 37 Encumbering Salaries: Reset number of pays

38. © Tyler Technologies 2015 38  F – Recompute from fiscal YTD  Sets annual to remaining  R – Recompute from remaining pay periods  Period pay X number of pays  Z – Zero Remaining Salary  Used when clearing out Encumbering Salaries: Recompute Remaining Salaries

39. © Tyler Technologies 2015 39 Reset Encumbrance Cycles Reset Annual Amount Reset Remaining Amount Encumbering Benefits

40. © Tyler Technologies 2015 40 Encumbering Salaries and Benefits: General Ledger

41. General Ledger Distribution Journal

42. © Tyler Technologies 2015 42  Split by Percentage  Split by Date  Defer cash with split  Defer cash without split General Ledger Posting

43. © Tyler Technologies 2015 43  Look for webinars  Make sure you have year end release code loaded  Tyler Forms – make sure update is loaded on the server  Don’t send that electronic file early!  Get on the Community W-2 & 1099R Processing / Affordable Care Act

44. Questions?

45. © Tyler Technologies 2015 45 Complete your class survey accessible from your schedule on the Connect mobile app Or on a hardcopy available at the Information Desk For CPE eligible courses, scan your badge on the way out