1. FIRST QUARTERLY REPORT ON THE PERFORMANCE OF THE DEPARTMENT IN MEETING ITS STRATEGIC OBJECTIVES FOR 2016/17 Portfolio Committee on Basic Education 23 August 2016 1

2. PRESENTATION OUTLINE PART A Performance Indicators and Targets PART B: Financial Report: First Quarter Expenditure 2

3. PURPOSE To report on the first quarter outputs of the Department against the planned targets of the pre-determined objectives in the Annual Performance Plan for financial year 2016/17. To report on the Department’s expenditure for the first quarter of the financial year 2016/17. 3

4. PART A Performance Indicators and Targets 4

5. PROGRAMMES OF THE DBE The ANNUAL PERFORMANCE PLAN summarises the priorities of the DBE as aligned to the Delivery Agreement of OUTCOME 1: Improving the quality of Basic Education and the Action Plan to 2014: Towards the Realisation of Schooling 2025. The activities of the DBE have been structured into five programmes as elaborated in the Annual Performance Plan: o PROGRAMME 1: ADMINISTRATION o PROGRAMME 2: CURRICULUM POLICY, SUPPORT AND MONITORING o PROGRAMME 3: TEACHERS, EDUCATION HUMAN RESOURCES AND INSTITUTIONAL DEVELOPMENT o PROGRAMME 4: PLANNING, INFORMATION AND ASSESSMENT o PROGRAMME 5: EDUCATIONAL ENRICHMENT SERVICES 5

6. STATUS BAR FOR INDICATORS The status of all Annual Targets is White. Where 50% of the target have not been achieved, the status will be reflected as red. Where 50% or more of the target has been realised, supported by credible evidence, the status will be reflected as amber. Green is reflected when the target has been fully achieved. Programme No. of indicators per programme Annual Targets Q1 Not achieved Q1 Partially achieved Q1 Fully achieved One 30012 Two 1614002 Three 88020 Four 13 111 Five 44100 Total distribution according to status 4439245 Percentage distribution 100%87%5%9%11% 6

7. PROGRAMME ONE: ADMINISTRATION The purpose of Programme 1 is to manage the Department and provide strategic and administrative support services. 7

8. Programme 1 Human Resource Management and Development : The DBE sent 41 officials to various courses to enhance productivity within the Department: The following policies were reviewed in the Departmental Bargaining Chamber during the quarter under review: – Fixed Term and Part Time Employment Contracts – Remunerative Work Outside the Public Service – Policy on Special Leave – Resettlement Expenditure Policy Coordination Secretariat Support : During this quarter under review, twenty-two (22) meetings were scheduled, amongst which seventeen (17) were convened only five (5) could not be convened. 8

9. Programme 1 Research Monitoring and Evaluation : The sector plan printed copies was distributed to over 25 stakeholders, Provincial Education Departments (PEDs) and the Heads of Departments. The Action Plan 2019 has been placed on the DBE website for easy access. The Early Grade Reading Study (EGRS) was successfully implemented in 150 schools in North West Province, the intention was to evaluate three interventions aimed at improving Early Grade Reading. Strategic Planning and Reporting: Outcome reports 7,13,14 and Outcomes 1. Preliminary Quarter 1, 2016/17 report have been sent to DPME and National Treasury. The DPME released the results of the MPAT 2015/16 (version 1.5) cycle on 4 May 2016 and then the 2016/17 (version 1.6) standards were provided on 22 June 2016. 9

10. Programme 1 Media Liaison and National and Provincial Communication Media Liaison : 71 media enquiries via the media@dbe mailbox and responded to all with the assistance of relevant directorates and branches in the department. Publications & Internal Communication: 13 editions of Thuto with 133 articles compiled and published. The Department is active in social media circles to keep the department accessible at all levels: There are currently 22,213 followers on Facebook. The Department’s official Twitter account currently has 55,624 followers, 267 tweets and 24,956 people visiting the @DBE_SA profile. Internal Audit The Internal Audit unit of the Department conducted an annual review report of the annual financial statements and the draft of the coverage plan for the 2016/17 financial year was done. 10

11. Indicator Table PERFORMANCE INDICATORS TARGET FOR 2016/17 AS PER APP ACTUAL OUTPUT AS AT END OF 1 ST QUARTER OF 2016/17 DEVIATION FROM PLANNED TARGET FOR 2016/17 STATUS Percentage of Service providers within the procurement unit paid within 30 days. 100% Quarterly 100%None Percentage of received misconduct cases resolved within 90 days 80% Quarterly None. No cases received None Percentage of received grievances cases resolved within 30 days 70% Quarterly 66.67% 2cases resolved 3 cases received -3.33%Engaging in efficient HR and procurement 11

12. Programme 2 PROGRAMME TWO: CURRICULUM POLICY, SUPPORT AND MONITORING The purpose of Programme 2 is to develop curriculum and assessment policies and monitor and support their implementation. 12

13. Programme 2 Curriculum Implementation and Monitoring Early Child Education (ECD) : A special interventions and support programme to provinces, districts, and schools has been versioned by the service provider The Department monitored selected centres registered with the Department of Social Development (DSD) in preparation for Pre-Grade R programme. A Planning workshop was facilitated by Price Waterhouse and Coopers to align the ECD Programme of Action with the Integrated ECD Policy. Curriculum Implementation and Quality Improvement (FET) :DBE conducted the School Based Assessment (SBA) in all provinces for FET subjects. Curriculum Implementation and Quality Improvement (GET): EGRA process monitoring in 5 schools in two districts in the Mpumalanga Province. Workshops were conducted with the aim of capacitating evaluators to use the EGRA to monitor reading proficiency levels in Grade 3. 13

14. Programme 2 Curriculum Implementation and Quality Improvement (GET): Department monitored five (5) schools that are implementing the EGRA in two districts in the Mpumalanga Province. Workshops were conducted with the aim of capacitating evaluators to use the EGRA to monitor reading proficiency levels in Grade 3. Incremental Introduction of African Languages (IIAL): – In 2015 the Sector implemented the Incremental Introduction of African Languages (IIAL) pilot in Grade 1 classes in 264 schools across all nine provinces. – In 2016 a total of 873 schools are implementing the IIAL in Grade 1 across all nine provinces. – The 2016 -2019 IIAL implementation targets all the schools that are currently not offering an official African language. – According to EMIS record, there are 3558 such schools. 14

15. 15 ProvinceEMIS2016 SchoolsLanguages GP682176 IsiZulu (110), IsiXhosa (2), Setswana (21), Sesotho (24), Sepedi (18) and Xitsonga (1) KZN686284IsiZulu (283), IsiXhosa (2), Sesotho (1) MP18452 Siswati (11), IsiNdebele (4), IsiZulu (16), Sepedi (5) and Xitsonga (1) EC508158IsiXhosa (153), Sesotho (5) NW26036Setswana (32), IsiXhosa (2), IsiZulu (2) FS14793Sesotho, IsiXhosa, IsiZulu NC2913Setswana, IsiXhosa LP24551Sepedi, Setswana, Tshivenda, Xitsonga WC81710IsiXhosa Total3 558873 Programme 2

16. Rural Education A Rural Education Round-table was held on 8 April 2016 where discussions were centered around strategic the provision of quality rural education. The revised Draft Guidelines on the Rationalisation of Small and Non-viable Schools were developed and presented at HEDCOM. A concept paper on Mega Agriculture Focus School was developed and presented to the inter-provincial Rural Education Committee (IPREC) meeting held on 9 – 10 June 2016. 16 Programme 2

17. Curriculum Enhancement Learning and Teaching Support Material (LTSM) Grade R Resource Packs: The re-printing and distribution of Grade R Resource pack for the 2017 academic year has been completed. Workbooks: The department receives workbook orders from provinces and this data is checked for errors and corrections have been completed. Data checked against previous years order and EMIS data to finalise the print order. – Printing of Grade R workbooks commenced in the first quarter and is currently standing at 27% for 2017 academic year. Textbooks: The development of textbooks for the technical subjects is in progress. Braille Workshops: The delivery of Grade 5 Braille workbooks is in progress while Grades 4 Home Language Braille are being printed and delivered. The first quarter of the financial year 2016/17 was used to close the national catalogue gaps. – The screening of the FET literature and other titles which are not listed in the existing national catalogue is in progress. 17

18. Programme 2 Technical Support Unit :The impact evaluation report for Mind the Gap Study Guides is at 60% completion, while the actual printing and distribution of Mind the Gap Study guide is on-going. It is at 95% completion. – DBE translation ongoing for four MTG titles for Maths, Physics, Chemistry and Math Literacy. Mathematics, Science and Technology (MST) : 1+4 Intervention Model continues to be implemented in all provinces to support the teaching of Mathematics in the Senior Phase (Grade 8 and 9). With Mathematics as a ‘scarce skills’ subject, the DBE has concluded an MoU with TEACH SA and has placed 87 TEACH SA Ambassadors in KwaZulu-Natal and Gauteng Schools to help with teaching. Following the signing of an MoU between the DBE and the British Council, 6 Teach SA Ambassadors and 18 teachers in Ekurhuleni South Schools are being trained and supported in a pilot sub-project using the highly effective IRIS Connect ICT platform. CAPS training was completed, and training at Skills Training Centres commenced in the three following provinces; Western Cape, Kwazulu-Natal and Northern Cape. Teachers were trained in Civil, Mechanical and Electrical Technology as well as Technical Sciences Practical Assessment Tasks. Eight (8) schools implementing CAPS for Technical Subjects (Specialisation) in Grade 10 and preparing to train for Grade 11 were visited in the following provinces; KwaZulu- Natal (4 schools), Western Schools (1 school), Gauteng (3 schools). 18

19. Programme 2 Kha Ri Gude Literacy Project The Department together with SAQA trained selected Monitors and Coordinators to moderate and verify Learners Assessment Portfolios (LAPs). The total number of all submitted LAPs is 270 00 from the total number of 340 000 learners. The LAPs have been evaluated by SAQA Trained volunteers were later able to conduct moderation and verification of 17 151 LAPs, that is approximately 6.5% of the total number of LAPs submitted. Including moderation for the visually disabled learners in June 2016 Volunteers for the 2016/17 campaign appointed only after verification by the Department of Home Affairs. Second Chance Matric Programme The Second Chance Matric Programme was launched on 6 January 2016. The program was piloted in 7 subjects viz. (Mathematics, Mathematical literacy, Physical Science, Life Sciences, Business Studies, Geography and Economics or Accounting). Provinces which did not have adequate candidates for Economics provided face to face classes for Accounting. Face to face teaching offered in two districts (four venues) per province. A total of 12 hours of teaching time was provided per subject to a maximum of 100 learners per site, with an average of 30 learners per class (i.e. three teachers per subject per site) 19

20. Indicator Table: Programme 2 PERFORMANCE INDICATORS TARGET FOR 2016/17 AS PER APP ACTUAL OUTPUT AS AT END OF 1 ST QUARTER OF 2016/17 DEVIATION FROM PLANNED TARGET FOR 2016/17 STATUS Number of off-line digital content packaged and distributed to provinces 10: Annually 10- Number of schools per province monitored for utilisation of ICT resources 27: Annually 13On track Number of off-line digital content resources developed annually 4: Annually None Percentage of public schools with Home Language workbooks for learners in Grades 1- 6 100% Annually None 20

21. Indicator Table: Programme 2 PERFORMANCE INDICATORS TARGET FOR 2016/17 AS PER APP ACTUAL OUTPUT AS AT END OF 1 ST QUARTER OF 2016/17 DEVIATION FROM PLANNED TARGET FOR 2016/17 STATUS Percentage of public schools with Mathematics workbooks for learners in Grades 1- 9 100%: Annually None reportedNone Percentage of public schools with workbooks for Grade R 100%: Annually None reported None Number of underperforming schools monitored on the implementation of the Early Grade Reading Assessment (EGRA). 20: Annually 5None Number of schools monitored on the implementation of the reading norms 20 Annually None reportedNone 21

22. Indicator Table: Programme 2 PERFORMANCE INDICATORS TARGET FOR 2016/17 AS PER APP ACTUAL OUTPUT AS AT END OF 1 ST QUARTER OF 2016/17 DEVIATION FROM PLANNED TARGET FOR 2016/17 STATUS Number of schools monitored on the implementation of the Incremental Introduction to African languages (IIAL) nationally 20: Annually None reported None Mathematics, Science and Technology lesson plans developed for the Senior and FET Phases Mathematics and Science teacher guides developed for the Senior and FET: Annually Natural Science Gr 7 lessons plans developed. None Mathematics, Science and Technology teacher guides developed for the Senior and FET Phases Mathematics and Science teacher guides developed for Senior and FET phase: Annually None reportedNone 22

23. Indicator Table: Programme 2 PERFORMANCE INDICATORS TARGET FOR 2016/17 AS PER APP ACTUAL OUTPUT AS AT END OF 1 ST QUARTER OF 2016/17 DEVIATION FROM PLANNED TARGET FOR 2016/17 STATUS Number of learners obtaining a NSC through the Second Chance Programme 10 000 Annually 13790210 Number of districts visited for monitoring the 1+4 strategy 9 : Bi Annually None reported None Number of training centres of CAPS for Technical subjects visited during a training session 14: Annually 4-3 23

24. Indicator Table PERFORMANCE INDICATORS TARGET FOR 2016/17 AS PER APP ACTUAL OUTPUT AS AT END OF 1 ST QUARTER OF 2016/17 DEVIATION FROM PLANNED TARGET FOR 2016/17 STATUS Number of schools visited for monitoring CAPS implementation in technical schools 27: Annually None reported None Number of learners enrolling for the Kha Ri Gude Literacy Campaign in 2016/17 561 722: Annually None reportedNone 24

25. Programme 3 PROGRAMME THREE : TEACHERS, EDUCATION HUMAN RESOURCES AND INSTITUTIONAL DEVELOPMENT The purpose of Programme 3 is to promote quality teaching and institutional performance through the effective supply, development and utilisation of human resources. 25

26. Programme 3 EDUCATION HUMAN RESOURCE MANAGEMENT Education Human Resources Planning, Provisioning and Monitoring – The Department monitors and supports the implementation of the post provisioning norms. The DBE did the following: trained provincial officials responsible for the implementation of the norms in KwaZulu-Natal, Eastern Cape and Limpopo on the implementation of the post provisioning norms. trained principals and district officials in Port Elizabeth and Uitenhage districts in the Eastern Cape. – The Department provides a monitoring and supporting role for the placement of Funza Lushaka graduates in PEDs. 81% of graduates were placed in schools as at the end of June 2016. The department is reaping the benefits of the Funza Lushaka programme. 26

27. Programme 3 Initial Teacher Education :The Department has submitted the draft policy on the Criteria for the Recognition and Evaluation of Qualifications for Employment in Education to the DPME for a socio-economic impact assessment to ensure it addresses all policy requirements before finalising the gazetting process. Labour Relations & Conditions of Service: Draft collective agreements were produced within the Collective Bargaining and Consultation Education Labour Relations Council (ELRC) and Public Service Bargaining Council (PSCBC). A Ministerial Task Team on Jobs for Cash Report was produced but some investigations are on-going. The summary report showed that: – There was a need to strengthen accountability in education by ensuring that employees take control of the appointment process – Advocacy of parent and school communities when making changes to appointment procedures. – The integrity of appointment procedures is protected by setting up a dedicated call centre where irregular activities could be reported within a short turnaround time. 27

28. Programme 3 EDUCATION HUMAN RESOURCES DEVELOPMENT Human Resource Development: The Department monitored the improvement of professional teaching skills, subject knowledge and computer literacy of teachers. The Department continued with training of teachers. During the 1 st Quarter the following training have been conducted: – Training of +-15 000 teachers by all the teacher unions as part of the Teacher Union Collaboration; – Training of 94 grade 10 teachers in Mathematics in schools doing Mathematics for the first time; and – Overseeing the training of 720 officials on the establishment of professional learning communities. This has improved the capacity of officials at various levels which in turn assists to improves their competence, improving the likelihood of improved learner performance. 28

29. Programme 3 PERFORMANCE MANAGEMENT SYSTEMS Curriculum and Professional Development Institute : DBE oversight of development of: – A draft report on the review of the Ukufunda Virtual School Professional Development Framework for digital learning; – A Draft Professional Development for Framework for Digital Learning; and – A blended programme with face to face and online modalities Continuing Professional Teacher Development: for the quarter under review, the Department embarked on the following: – Facilitated the sign up, registration and participation of 32 974 principals and deputies against a target of 34 764 (94,8%) which shows an increase of 1890 SMTs compared to the previous quarter( last financial year); – Facilitated registration and participation of HODs and PL1 Educators stands as follows, 35 095 ( HOD’s/Acting HOD’s against a target of 46 785( 75%), 73 280 ( 66,6%), PL1 Educators in Secondary and Combined Schools against a target of 110 000; and 2 604 ( 37,2%) against a target of 7000 Final year Student teachers. This brings the total of sign-ups to 143 761 and 15 000 plus participants in programmes. With regards to English First Additional Language (EFAL), 195 master trainers were trained. 29

30. Programme 3 Integrated Quality Management System (IQMS): The DBE completed an analysis of quarterly reports on IQMS implementation in the PEDs and compiled the 2015/16 IQMS Annual Report. The report shows the following: – 8 061 new entrants in the profession attended workshops/ information sessions on the implementation of the IQMS. – 91% educators were evaluated in terms of the IQMS in all provinces. – 61 275 educators were beneficiaries of development and support. Gauteng and Western Cape are implementing an efficient data driven system to manage the analysis of IQMS scores. Monitoring of IQMS implementation was undertaken at – ZF Mgcawu District and the provincial office in the Northern Cape; and – Capricorn District and the provincial office in Limpopo. 30

31. Programme 3 Whole School Evaluation (WSE): The DBE oversees and monitors the WSE policy, with particular focus on external evaluations as conducted by PEDs in the sector. A total 147 schools were externally evaluated in the sector during the period under review. LTSM Policy, Development and Innovation: Training on ICT integration into teaching and learning is in progress within provinces. ICT has been integrated into the curriculum and the 3 rd draft report of the evaluation of Ukufunda Virtual School has been finalised. 61 Teacher Centers have been equipped with e-libraries. The Department institutionalized the ANA Data Usage and produced 279 digital copies of Grades 3, 6 and 9 resource materials which have been sent to all provinces for dissemination. The Department participated in World Book Day flash mob in promotion of reading. 31

32. Programme 3 Teacher Development Implementation (TDI) : The DBE designed programmes for supporting NSC in partnership with the National Education Collaboration Trust (NECT). – 160 Mathematics and Physical Science Teachers have been trained. Curriculum Research : The Department has developed a diagnostic self-assessment in EFAL and Mathematics. Programme has been designed to strengthen Provincial Teacher Development Institutes and District Teacher development centers to act as hubs of teacher professional development. 32

33. Indicator Table PERFORMANCE INDICATORS TARGET FOR 2016/17 AS PER APP ACTUAL OUTPUT AS AT END OF 1 ST QUARTER OF 2016/17 DEVIATION FROM PLANNED TARGET FOR 2016/17 STATUS Percentage of SGBs that meet minimum criteria in terms of effectiveness (in sampled schools) 50% of sampled SGBs: Annual None reported None Percentage of schools producing the minimum set of management documents at a required standard 70% of sampled schools: Annually None reported None Number of Funza Lushaka bursaries awarded to students enrolled for initial teacher education. 14 000: Annually) 13790210 Number of teachers participating in the EFAL diagnostic tests 10 000 Annually None reportedNone 33

34. Indicator Table PERFORMANCE INDICATORS TARGET FOR 2016/17 AS PER APP ACTUAL OUTPUT AS AT END OF 1 ST QUARTER OF 2016/17 DEVIATION FROM PLANNED TARGET FOR 2016/17 STATUS Number of teachers participating in the Mathematics diagnostic tests 10 000: Annually None Number of schools per PEDs monitored on the implementation of IQMS monitor 18 schools in 6 PEDs: Quarterly 6 schools monitored in 2 PEDs (Northern Cape and Limpopo) Number of PEDs monitored on the implementation of PMDS 6 PEDS monitored Quarterly 1 PED monitored (Kwazulu-Natal) -5 PMDS visits to Free State rescheduled at request of province Number of PEDs that had their post provisioning process assessed for compliance with the post provisioning Norms and Standards All Nine (9) PEDs: Annually 2 PEDs trained in the implementation of the post provisioning norms -7 34

35. Programme 4 PROGRAMME FOUR: PLANNING, INFORMATION AND ASSESSMENT The purpose of Programme 4 is to promote quality and effective service delivery in the basic education system through planning, implementation and assessment. 35

36. Programme 4 National Assessment and Public Examinations National Assessment : A concept document with proposals for re-design of ANA in 2016 and beyond developed, with plan and costing, as advised by HEDCOM and CEM. There is a proposed model comprises of – Diagnostic test administered to grade 3,6 and 9 – they will not be reported on but to assist the teacher to diagnose leaner challenges. They are currently being prepared for offering end of the year 2016. – Summative evaluation: which is proposed to be administer in 2017 to Grade 6 only and will continue to be administered in Grade 9 only from 2018 every year. – Systemic evaluation administrated to a sample of school and a sample of learners in Grades 3,6,9 from 2017 by an independent service provider. It will be administered once in 3 years. Discussions have been on-going with teacher unions and academic experts to refine the proposals for the re-design of ANA. Preliminary report on the SACMEQ IV for South Africa is ready. However the results have not been officially released because other country results are still being. Across all SACMEQ countries, there was a notable improvement in the overall reading and mathematics scores of learners. Preparations are underway for a Ministerial release in the second quarter and details to the results of SACMEQ IV will be released. 36

37. Programme 4 Examinations and Assessment The registration of NSC 2016 is in progress and PEDs will finalised by the end of July 2016. The Department achievements with regard to NSC examinations preparations: – More enhancements are being done by SITA on all Systems. – The setting, moderation and quality assurance of 2016 November/2017 Supplementary NSC question papers. – A total of 258 question papers have been set. – A total of 234 question papers have been internally moderated and 166 externally moderated in accordance to the process approved by UMALUSI. – 68 papers are still undergoing external moderation. Senior Certificate 2016 Examination commenced on 25 May and ended on 1 July 2016 and 90 question papers were successfully written by candidates. – The Marking Guideline Discussions commenced on 30 May and ended on 5 July 2016. – Marking in all 9 provinces was scheduled to commence on 5 July 2016 and end on 16 July 2016. A total of four (4) Grade 10 Exemplar question papers for Technical Mathematics and Technical Sciences have been set, moderated and ready for quality assurance. Three (3) Grade 10 Electrical Technology, Civil Technology and Mechanical Technology Exemplar question papers and Practical Assessment tasks (PATs) have been set, moderated, quality assured and distributed to PEDs. 37

38. Programme 4 Information Management Systems Educational Management Information Systems (EMIS):The Department has analysed integrated the SNAP 2016 data set and compiled tables for approval by Department reporting structures for publishing (schools realities 2016) and reporting at National Treasury. A draft report on the availability of Mathematics teachers in public schools has been produced to account for the Mathematics teacher audit. Implementation of the Intergovernmental Agreement between DBE, Department of Home Affairs (DHA) The intergovernmental protocol agreement between the DBE and DHA are continuing in this financial year. Provincial reports on 2015 LURITS data verified with DHA compiled and provincial data consolidated for submission to provinces for their intervention and correction. To ensure that there are no ghost educators and to verify the actual number of learners, ID numbers for monitors, supervisors, volunteers, coordinators and helpers on Kha Ri Gude Campaign were verified against the National Population Register (NPR) accessed from the DHA. 38

39. Programme 4 Implementation of the Intergovernmental Agreement between DBE, Department of Social Development (DSD) and the South African Social Security Agency (SASSA): The intergovernmental protocol agreement between DBE, DSD and SASSA stands Current analysis: SOCPEN ( SASSA Data System )data on children receiving grants was received from SASSA for those who are of school-going age and was triangulated with LURITS 2015 data to identify children who are receiving grants and not in school and vice versa. A workshop was held on the DBE/DSD/SASSA protocol on 17 and 18 May 2016 to discuss the revision of the Protocol Agreement, Terms of Reference of Steering Committee and Work Plan to include other departments that should be part of the amended protocol including: Department of Higher Education (DHET), Department of Health, (DoH), STATS SA, Department of Justice (DoJ), National Students Financial Aid Scheme (NSFAS, Department of Public Works (DPW) with the aim to have responsive Social Protective System. 39

40. Programme 4 Financial Planning, Economic Analysis and Provincial Budget Monitoring The Department conducted analyses of municipal service costs and the pressures that it is exerting on the budgets for schools. – School arrears on the municipal services accounts affects no fee schools. – CEM it recommended that a Cabinet Memorandum be drafted to serve on the issue. The report on the analysis of the 2016 Medium Term Expenditure Framework (MTEF) for Provincial Education Budget was produced. – The intention of the report is to provide a snapshot of the budgetary situation in the current MTEF against the previous MTEF cycle. – The comments and recommendations in the report assists the PEDs when planning and crafting the budget for the next MTEF cycle. – The analysis of the PEDs’ preliminary expenditure for 2015/16 was done and the report was shared with the Minister. 40

41. Programme 4 Physical Planning Education Infrastructure Grant (EIG): The Department’s first tranche of the EIG allocation for 2016/17 financial year was transferred to provinces on 15 April 2016. – The installment was dependent upon submission of the approved and signed-off U-AMP with prioritised project lists for the 2016 Medium Term Expenditure Framework (MTEF) and a comprehensive maintenance plan by no later than 31 March 2016. The second transfer was made on 30 May 2016 and was dependent upon the submission of March 2016 Infrastructure reports, NEIMS assessment forms for 2015/16 fourth quarter by 16 April 2016, quarterly performance reports on disaster allocations, and a report on the filling of posts on the approved establishment for the infrastructure units for the 2015/16 fourth quarter. To date, a total of R 3, 605 billion or 37.5% of R 9, 614 billion allocated to the sector has been transferred to respective PEDs. Remaining are three (3) installments due on 30 August 2016, 15 November 2016 and 30 January 2017. 41

42. National Education Infrastructure Management System (NEIMS): The NEIMS data at the end of first quarter 2016/2017 included schools captured, verified and approved using NEIMS assessment forms. – A total of 312 schools have been partially updated with respect to electricity, water, sanitation and other educational spaces. – The NEIMS assessment forms for first quarter 2016/2017 are due on 27 July 2016. The Department ensured that PEDs reported on the status of school furniture for the first quarter. total of 211 424 desks have been delivered up until the first quarter to 1468 schools by the department of Environmental Affairs and the Department of Labour. This puts it at 89% delivery, 285 schools are still to receive furniture by end of 2 nd quarter. With the scholar transport the Learner Transport Policy has been published and the implementation plan is currently being finalised. Programme 4 42

43. Programme 4 Human Resources Capacitation: The Human Resource capacitation process has continued in the 2016/17 financial year, with the key objective of recruiting and appointing of built environment and finance personnel for improving school infrastructure delivery in our provinces. A total of 299 vacancies have been filled, there has been an increase in the appointments as 231 vacancies had been reportedly filled as at the end of March 2016. Accelerated Schools Infrastructure Development Initiative (ASIDI) Replacement of Inappropriate schools: the DBE has focusing on the Replacement of Inappropriate Schools, as at 1 st quarter a total of 167 schools had been completed. There are 217 schools in the Eastern Cape with low learner enrolment are under rationalization process by Eastern Cape Department of Education and 3 projects in the Western Cape 43

44. Programme 4 Accelerated Schools Infrastructure Development Initiative (ASIDI) Sanitation : 741 projects have been identified, 585 projects have been allocated to Implementing Agents (IAs). 414 schools have been provided with sanitation and 171 schools are at various stages of procurement of contractors and construction. Water: in schools reports show that 1120 projects were identified, 959 allocated to IAs; 596 schools have been provided with water, 363 schools are at various stages of procurement of contractors and construction. A 916 projects have been identified with regards to providing electricity and 535 were allocated to Implementing Agents and 306 schools have been provided with electricity; 229 schools are at various stages of planning, procurement of contractors and construction. Socio-Economic Development: Over 32 681 Job Opportunities that have been created since inception of the programme till end of June 2016, in most of the sites labour desks have been established. 44

45. Programme 4 District Planning and Support District Level Planning and Implementation Support: Induction and orientation of district managers (district directors and circuit managers) took place during the quarter under review. The Department organised training and drafted integrated course content for induction of district managers have been created as well as Information sharing has been done. School Level Planning and Implementation Support The Department worked with 187 Circuit Managers to support 1 684 schools. The process has cascaded and Circuit Managers are working with schools in order to address the challenges that emerged from the school profiling exercise, as part of their circuit improvement activities. National and Provincial Coordination The Department adopted a proposed 2018 School Calendar, and developed a plan for School Readiness monitoring over the four quarters of the academic year. 45

46. Programme 4 CUSTOMER RELATIONS MANAGEMENT AND NATIONAL COORDINATION Department conducted School Readiness follow-up visits to 95 schools in seven provinces. Oversight visits with NCOP and Ministry in EC and WC to assess support levels. Officials from the DBE went out in support of the Ministry and the NCOP in conducting oversight visits to the Eastern Cape and Western Cape for quality support for PEDs. Rapid Response and Call Centre Management The Department supported PEDs whose resolution rate for the Presidential Hotline enquiries was below 90% during the last quarter. Furthermore, the Department liaised with the Presidency to connect the Eastern Cape Customer Care Centre to the ITMS 7. Of major importance too, the quality of work rendered by the Call Centre and the resolution of the Provincial Hotline (PHL) enquiries was monitored during the quarter under review. 46

47. Indicator Table PERFORMANCE INDICATORS TARGET FOR 2016/17 AS PER APP ACTUAL OUTPUT AS AT END OF 1 ST QUARTER OF 2016/17 DEVIATION FROM PLANNED TARGET FOR 2016/17 STATUS Number of ANA reports produced. 2: Annually None reportedNone A bank of Language and Mathematics test items for Grade 3,6 and 9 developed 100: Annually None reportedNone Number of NSC and SC reports produced 5: Annually None reportedNone Number of question papers set annually for NSC and SC 358: Annually 258 (others still being processes) None Percentage of public schools using the standardized school administration system, SA-SAMS for reporting 98% Quarterly None reportedNone Percentage of learners from public schools that are successfully uploaded on to LURITS 99% (Quarterly) (Still awaiting verification of numbers) None 47

48. Indicator Table PERFORMANCE INDICATORS TARGET FOR 2016/17 AS PER APP ACTUAL OUTPUT AS AT END OF 1 ST QUARTER OF 2016/17 DEVIATION FROM PLANNED TARGET FOR 2016/17 STATUS Number of new schools built and completed through ASIDI 59 (Annually) None reportedNone Number of schools provided with sanitation facilities through ASIDI 265 (Annually) None reportedNone Number of schools provided with water through ASIDI 280 (Annually) None reportedNone Number of schools provided with electricity through ASIDI 620 (Bi-annually) None reportedNone 48

49. Indicator Table PERFORMANCE INDICATORS TARGET FOR 2016/17 AS PER APP ACTUAL OUTPUT AS AT END OF 1 ST QUARTER OF 2016/17 DEVIATION FROM PLANNED TARGET FOR 2016/17 STATUS Number of officials from districts that achieved below the national benchmark in the NSC participating in a mentoring programme 30: Annually 366 Percentage of principals rating the support of district offices as satisfactory 63%: Annually None reportedNone Percentage of district assessed against developed criteria 75%: Annually None reportedNone 49

50. Programme 5 PROGRAMME FIVE : EDUCATIONAL ENRICHMENT SERVICES The purpose of Programme 5 is to develop policies and programmes to improve the quality of learning in schools, in support of learner well- being and social cohesion. 50

51. Programme 5 Care and Support National School Nutrition Programme (NSNP) School Feeding: For the 2016/17 financial year, the programme has provided nutritious meals to all the targeted 19 800 schools nationally. Vuwani Intervention/Catch Up Programme for matriculants. There were strategic meetings with Limpopo Province Senior Management to address challenges in feeding 3 meals per day. Three meals per day were provided to approximately 1 975 learners, 144 educators and 30 cookers/meal servers in 3 centres in Limpopo. Monitoring of NSNP: The quarter under review focused on planning and communicating the initiatives to be undertaken as most project activities are at the preparatory stage. De worming Programme: A draft Summary Report for the National Schools Deworming Programme 2015/16 financial year was has been drafted for due discussion and finalisation with the Department of Health. 51

52. Programme 5 Psychosocial Support The Psychosocial Support Strategy document was finalised in the quarter under review as well as the accompanying draft Monitoring and Evaluation plan. Training on trauma was conducted for Provincial Trainers on 30 May 2016 to 02 June 2016 to assist traumatised learners. Health Promotion Care and Support for Teaching and Learning Programme Conduct monitoring visits in CSTL schools all provinces: For this quarter, the target was to conduct five school monitoring visits. The target was met as monitoring visits were conducted in six schools in Western Cape Province. Monitoring visits could only be conducted in one province. 52

53. Programme 5 HIV and AIDS Life Skills Education Programme Approved business plans and the Certificate of Compliance were submitted to National Treasury for all the nine provinces. Upon submission to National Treasury, the first tranche of provincial allocation was transferred to all nine provinces on 15 April 2016. Monitor and support educator training on sexual and reproductive health for learners: The target for the first quarter was to reach 4 950 educators through training. Provinces reached 4 870 educators through training. All provinces contributed to the reach of this focal area. Monitor provinces to expand the appointment of Learner Support Agents to support vulnerable learners: The plan for the period under review was to collect the baseline on the LSAs that have been appointed in provinces. The target of 1 091 LSAs have been appointed and placed in schools. Provinces have established systems to appoint more Learner Support Agents (LSAs) over the next quarters. 53

54. Programme 5 ENRICHMENT AND SPORT IN EDUCATION ABC Motsepe Schools Eisteddfod : The music for the 2017 ABC Motsepe Schools Eisteddfod was prescribed on 27 April and 10 – 12 May 2016 in Pretoria and Cape Town, respectively. The 2017 ABC Motsepe Schools Eisteddfod music titles were finalized for release at the National Eisteddfod. School Sport : The Department hosted from the 1st - 2nd of April 2016 in Serengeti Golf Estate, Johannesburg. This symposium created an opportunity for stakeholders to debate, share and advance the interests of Physical Education implementation. Spelling Bee South Africa and Reading Clubs: The main aim of the workshops was to highlight and address elements that proved to be challenging in previous provincial competitions so as to ensure understanding, uniformity and compliance to the rules across all nine provinces. Social Cohesion The following workshops for Moot Court Essay Writing took place in the months of April to June: – On 07 May 2016, a total number of 209 attended the essay writing workshop for the Sixth National School Moot Court at Eastern Cape, Fort Hare University. – On 31 May 2016, a number of 18 Educators and 4 officials attended the essay writing workshop for Sixth National School Moot Court at KwaZulu-Natal, Dokkies. 54

55. Programme 5 PERFORMANCE INDICATORS TARGET FOR 2016/17 AS PER APP ACTUAL OUTPUT AS AT END OF 1 ST QUARTER OF 2016/17 DEVIATION FROM PLANNED TARGET FOR 2016/17 Number of schools monitored for the provision of nutritious meals 150: Quarterly None Provincial activities did not facilitate monitoring visits in good time although these will be completed in Q2. Number of adjudicators, data capturers and Farm school conductors trained in SASCE programmes 900: Annually None Number of learners participating in Social cohesion programmes. 6000: Annually 480-5520 Number of Hot Spot Schools monitored towards Implementation of the NSSF 46: Annually 12-34 55

56. 56 IndicatorReasons for Under- performance Remedial ActionTime FrameResponsibility Number of PEDs monitored on the implementation of PMDS Monitoring the implementation of the PMDS did not take place in the Free State because the PED was not able to accommodate DBE due to their own operational activities. Monitoring in the Free State was rescheduled for the next quarter. Monitoring in the Free State was rescheduled for the next quarter. Completed in July 2016 Programme 3: Branch T Percentage of learners from public schools that are successfully uploaded on to LURITS Complete evidence not available Uploaded learners information to be checked using evidence checks To be completed in Q2 Programme 4: Branch P Number of schools monitored for the provision of nutritious meals Monitoring visits delayed due to myriad activities in provinces and inability to successfully carry out visits MonitoringTo be completed in Q2Programme 5 : Branch S Summary areas of under-performance on Quarterly targets

57. First Quarter Expenditure Report 57

58. INTRODUCTION The total Appropriation budget of the Department for the 2016/17 financial year amounts to R22. 269 billion (figures rounded up) 78% of the budget amounting to R17.465 billion is allocated to transfer payments as follows: –Conditional Grants: R16.213 billion –Transfers to Public Entities: R1.162 billion –Other Transfers: R89.492 million The remainder of the budget (R4.805 billion) is allocated to the following: –Compensation of Employees: R402.112 million –Examiners and Moderators: R21.794 million –Earmarked Funds: R1.173 billion –Office Accommodation: R174.922 million –Specifically and Exclusively Appropriated: R2.375 billion –Departmental Operations: R67.226 million –Departmental Projects: R592.096 million (including Kha Ri Gude and Annual National Assessment) 58

59. INTRODUCTION (cont.) The total actual expenditure of the Department for the 2016/17 financial year first quarter amounts to R7.065 billion (figures rounded up) Expenditure amounting to R6.468 billion is made up of transfer payments as follows: –Conditional Grants: R5.687 billion –Transfers to Public Entities: R760.198 million –Other Transfers: R20.630 million The remainder of the expenditure (R596.458 million) is made up as follows: –Compensation of Employees: R100.543 million –Examiners and Moderators: R1.009 million –Earmarked Funds: R53.696 million –Office Accommodation : R42.231 million –Specifically and Exclusively Appropriated: R176.184 million –Departmental Operations: R26.452 million –Departmental Projects: R196.343 million 59

60. ALLOCATION AGAINST ACTUAL EXPENDITURE PER PROGRAMME FOR THE 2016/17 FINANCIAL YEAR Programmes 2016/17 Expenditure as % of Appropria- tion APROPRIATION ACTUAL EXPENDITURE VARIANCE R’000 Administration377 89399 991277 90226.46% Curriculum Policy, Support and Monitoring1 936 100264 8181 671 28213.68% Teachers, Education Human Resources Development and Institutional Development1 163 742753 487410 25564.75% Planning, Information and Assessment12 500 1763 889 9328 610 24431.12% Educational Enrichment Services6 291 6842 056 2964 235 38832.68% Total22 269 5957 064 52415 205 07131.72% 60

61. Deviations and Reasons DEVIATIONSREASONS Programme 2: Curriculum Policy, Support and Monitoring The bulk of the budget allocation in this programme is in respect of workbooks and Kha Ri Gude Literacy Campaign. The printing of the 2017 volume 1 workbooks is currently in progress and the delivery is expected to commence during September 2016. The expenditure will improve in the second and third quarters of the financial year when invoices have been received and paid. The start of the Kha Ri Gude classes in the second quarter will also influence the spending on this programme. Programme 3: Teachers, Education Human Resources Development and Institutional Development The high spending in this programme is mainly due to the transfer of the Funza Lushaka Bursary Scheme made in April 2016 to NSFAS which is allocated the bulk of the funds of the programme. The remainder of the allocation on this transfer will be made during January to cover for the registration fees of 2017 academic year. Programme 4: Planning, Information and Assessment The deviation is due to the transfer payments of the Education Infrastructure Grant which is made in 2 tranches in the first quarter. The first and second transfer payments of the Education Infrastructure Grant to Provinces have been made according to the approved payment schedule. 61

62. ALLOCATION AGAINST ACTUAL EXPENDITURE PER ECONOMIC CLASSIFICATION FOR THE 2016/17 FINANCIAL YEAR ECONOMIC CLASSIFICATION2016/17Expenditure as % of Appropriation APROPRIATION ACTUAL EXPENDITURE VARIANCE R’000 Compensation of Employees472 143112 852359 29123.90% Goods and Services2 076 354366 6741 709 68017.66% Transfers and Subsidies17 464 9736 468 06610 996 90737.03% Payment for Capital Assets2 256 125116 9322 139 1935.18% Total22 269 5957 064 52415 205 07131.72% 62

63. Deviation and Reasons DEVIATIONSREASONS Goods and Services: The printing and delivery of workbooks is expected to be completed during the third quarter of the financial year. With regard to the Annual National Assessment, examination panels for 2016/17 cycle on the development of the ANA diagnostic tests have been appointed. A set of tests and exemplar items will be developed and supplied to all schools for teachers to use at school level for focused learner support. The invoices of the printing of workbooks volume are expected to be receive in the second quarter or early in the third quarter. The payments of these invoices as and when they are received will increase the spending on this programme. The payment of these panels will be made as and when a set of tests and exemplars have been completed. Payments for Capital Assets: The deviation is due payments in respect of ASIDI projects. The process of rationalisation for schools had an impact on the spending trends for the ASIDI project. The consultation on rationalisation of schools has been completed in some areas. The Department is in the process of allocating projects to Implementing Agencies. 63

64. ALLOCATION AGAINST ACTUAL EXPENDITURE FOR THE 2016/17 FINANCIAL YEAR ECONOMIC CLASSIFICATIONS 2016/17 Expenditure as % of Appropriation APPROPRIATION ACTUAL EXPENDITURE VARIANCE R’000 Compensation of Employees 402 112100 543301 56925.00% Examiners and Moderators 21 7941 009 20 7854.63% Transfers to Public Entities 1 162 484760 198402 28665.39% Other Transfers 89 49220 63068 86223.05% Conditional Grants 16 212 9975 687 23810 525 75935.08% Schools Infrastructure Backlogs Indirect Grant 2 374 867176 184 2 198 6837.42% Earmarked Funds 1 171 60553 696 1 17 9094.58% Departmental Operations 67 22626 452 40 77439.35% Office Accommodation 174 92242 231 132 69124.14% Projects 592 096196 343395 75333.16% Total22 269 5957 064 52415 205 07131.72% 64

65. Deviations and Reasons DEVIATIONSREASONS Examiner and Moderators The expenditure on examiners and moderators will reach its peak during the year end examinations. The spending on examiners and moderators is influenced by the Grade 12 examinations later in the year. School Infrastructure Backlog grant The deviation is due payments in respect of ASIDI projects. The process of rationalisation for schools had an impact on the spending trends for the ASIDI project. The consultation on rationalisation of schools has been completed in some areas. The Department is in the process of allocating projects to Implementing Agencies. Earmarked Funds The printing of the 2017 volume 1 workbooks is currently in progress and the delivery is expected to commence during September 2016. The printing of the 2017 volume 1 workbooks is currently in progress and the delivery is expected to commence during September 2016. The expenditure will improve in the second and third quarter of the financial year when invoices have been received and paid. Projects The bulk of the allocation on this item is in respect of the Annual National Assessment and Kha Ri Gude. These projects were previously earmarked projects. The appointment of the examination panels for 2016/17 cycle on the development of the ANA diagnostic tests has been finalised. Global Partnerships and Teacher Development have partnered with National Assessments to ensure quality on the development of TARMII (Teacher Assessment Resources for Monitoring and Improving Instruction for foundation phase teachers) test items. 65

66. DETAILS OF EARMARKED ALLOCATIONS/CONDITIONAL GRANT FOR THE 2016/17 FINANCIAL YEAR SERVICE Expenditure as % of Appropriation APPROPRIATION ACTUAL EXPENDITURE VARIANCE R’000 Earmarked Funds: 1 171 605 53 6961 117 9094.58% Workbooks 1 008 44142 213966 2294.19% NEEDU 22 3306 17816 15227.67% MST 5 2718464 42516.05% NSNP 17 0143 42613 58820.14% EPWP: Kha Ri Gude 68 549 - 0.00% Matric Second Chance 50 000 1 034 48 966 2.07% Conditional Grants: 16 212 9975 687 23810 525 75935.08% Education Infrastructure Grant 9 613 692 3 605 135 6 008 55737.50% HIV and Aids (Life Skills Educ) Grant 230 849 23 084 207 76510.00% Maths, Science and Technology Grant 362 444 36 244 326 20010.00% National School Nutrition Programme Grant 6 006 012 2 022 775 3 983 23733.68% 66

67. Deviations and Reasons DEVIATIONSREASONS Workbooks The printing of the 2017 volume 1 workbooks is currently in progress and the delivery is expected to commence during September 2016. The printing of the 2017 volume 1 workbooks is currently in progress and the delivery is expected to commence during September 2016. The expenditure will improve in the second and third quarter of the financial year when invoices have been received and paid. EPWP: Kha Ri Gude The Kha Ri Gude classes resume in October 2016. The application form for volunteers to meet the categories required by the EPWP electronic system has been amended. Although the EPWP allocation for the 2016/17 amounts to R68,5 million, the Department will not receive the full amount due to the low number of targeted volunteers. Matric Second Chance The pilot started in the 2016/17 financial year, offering direct tuition in 2 districts per province at 2 schools per district. Part of the allocation on this project is earmarked for the advocacy and advertise the programme in preparation for the 2017 supplementary examinations. The payments to teachers for phase 1 were processed, except for Mpumalanga and KwaZulu-Natal provinces, the delay in payment is due to non submission of the required documentation by the teachers. Conditional grants The transfers on conditional grants were made as schedule.The transfers on the conditional grants are based on the approved payment schedules communicated to provinces. 67

68. DETAILS OF TRANSFERS AGAINST ACTUAL EXPENDITURE FOR THE 2016/17 FINANCIAL YEAR SERVICE Expenditure as % of Appropriation APPROPRIATION ACTUAL EXPENDITURE VARIANCE R’000 Transfers to Public Entities1 162 484 760 198402 28665.39% NSFAS: Fundza Lushaka Bursaries 1 043 611730 528313 08370.00% Umalusi 118 67829 67089 00825.00% ETDP SETA 1950 0.0% Other Transfers89 49220 631 68 861 27.73% UNESCO Membership Fees 13 8900 0.0% ADEA 350 0.0% Childline South Africa 580 0.0% Guidance Counseling & Youth Development Centre: Malawi 1240 0.0% SACMEQ 3 26503 6250.0% Households 1 -631(631)-100.0% National Education Collaboration Framework 72 12020 00352 11727.74% 68

69. Deviations and Progress DEVIATIONSREASONS Other Transfers The bulk of the transfers are made to foreign/international organisations which are made in Dollars and EUROs. The bulk of these transfers are normally made during January/February of the financial year. Households The expenditure for this item is in respect of leave gratuity for officials who exit Government. The item is not allocated a budget since resignations of officials cannot be pre-determined. The household expenditure is normally covered from the compensation of employees. 69

70. RECOMMENDATIONS To request the Portfolio Committee to accept the first quarter outputs of the Department of Basic Education against planned targets of the pre-determined objectives in the Annual Performance Plan. 70

71. 71