1. 21st Century New Application Navigating the CCIP
Welcome!!! My name is Nina Pace and I am the 21st Century Community Learning Centers grant administrator in the Office of Federal Programs. Our goal today is to provide introduce the CCIP Planning Tool and provide you with the information you need to complete the FY15 application process.
21st Century New Application Navigating the CCIP
Spring 2017

2. Overview What is the CCIP Accessing CCIP (roles needed)
CCIP Address Book Contact
IRN number
SAFE account
CCIP stands for the Comprehensive Continuous Improvement Plan.

3. CCIP - Accessing the System
Access to CCIP:
Driven by roles in the Ohio Educational Directory System (OEDS-R)
Data Entry Funding-CCIP Data View Funding-CCIP
CCIP Authorized Rep/Superintendent, CCIP Fiscal Rep/Treasurer, OEDS-R Administrators add or change roles in OEDS-R
Information on adding or removing roles can be found at
In order to gain access into the CCIP the need these roles assigned through OEDS-R.

4. Overview
Understanding the Options Understanding the Programming Understanding the FY18 Application (ELT vs OST)
To accomplish our goal, we will spend time reviewing the three parts of the CCIP Planning Tool: The Needs Assessment, the District Plan and the School Plan.

5. CCIP - Accessing the System
CCIP Test Site
Please make note: The link provided is ONLY is test site. In Production, if you ever forget your SAFE account name and/or password, follow the instructions above.
User Name: ccipdataentry
Password:

6. CCIP - Accessing the System
OEDS-R data must be kept correct at all times. If any roles change, make the changes immediately!
Contact Information for a user has to be updated in the Ohio Educational Directory System (OEDS-R)
Once updated it will show up in Address Book in CCIP
Information on updating contact information can be found at

7. OVERVIEW Changes in the Application Process Removal of Planning Tool
Funding Application
There are three parts to the 21st Century Application Process.

8. Funding Application

9. How to get to the Application
If not already there, select appropriate year from the dropdown (2018)

10. Sections Page
When you start your application, the status should go from Not Started to “DRAFT STARTED”. Otherwise, you won’t have access to add the application.

11. Sections Page To start working on the application, Click Draft Started
Make sure the status “DRAFT STARTED” is reflected while entering data into your application prior to changing the status to Draft Completed.

12. Confirm Status Change

13. Create New Grant Application
The Application Name is the Official Grant Name used for the five year grant cycle if awarded. Make sure it is reflective of your program and cannot ever be changed.
Select Add Grant Application from the dropdown

14. 21st Century Sections Page: Newly Grant Name
Click newly named grant…

15. 21st Century Performances Measures
Make sure to select the select Path option for your application

16. 21st Century Options

17. 21st Century Program Design
Make sure to answer the appropriate PROMPT 16 & 17 based on the path selected.

18. 21st Century Program Design

19. 21st Century Needs Assessment
Make sure to answer the appropriate PROMPT 16 & 17 based on the path selected.

20. To navigate between pages and to Save changes use button
Click Save And Go To/ Current Page to save the application and remain on the current page
CHANGE

21. Planning Tool Plans to impact purpose of grant - Prompts 1-5.
Functionally, there are three functions within the District Plan. Each has a unique purpose and must be updated as part of developing your district plan to align with the identified needs.
Grant enrichment opportunities include - Reading, Math, Positive Youth Development, Family Engagement, and local Partnerships

22. Program Components
Plans on budgeting, staff professional development, evaluation, sustainability, and grant option implementation - Prompts 6-13.

23. 21st Century Other Requirements
Licensure
Food Program
Partnership Agreement

24. 21st Century Other Requirements
Site Locations
Grant Assurances
Provision of Equitable Services

25. 21st Century Sections Page: Grant Budget
After you add a Grant, and complete the funding application, go the Sections Page to complete the Budget

26. 21st Century Budget Completed
Path A Budget – Up to $500,000 / Path B & C – Up to $200,000

27. Sections Page: Print Application
Click Print to print the entire application or individual sections

28. Sections Page: Messages
Validation Messages:
Click to view Warnings (can complete app) and/or Errors (cannot complete app)
Click here to View and
Add History Log (HL) comments. Award notifications will be here.
Budget – Enter proposed budget
Allocations – Approved applications will receive allocations by August 1st
Contacts – Funding Application Contact for your 21st CCLC application

29. Change Application Status
Important Note*** Must be at CCIP Authorized Representative Approved no later than 5:00 pm on June 23, 2017.
CHANGE – approval process; reorder (move to end); importance of auth rep approval (no turning back)
Authorized Representative Approved is the last and final step in submitting the complete application. You CANNOT reverse this status, so be sure you are completely satisfied with the application prior to changing this status. Additionally, any application not in this status prior to the CCIP deadline in April will not be considered for funding. If submitting more than one app, enter all apps before clicking Draft Completed.

30. Questions

31. education.ohio.gov

32. 21stcenturylearningcenters.wordpress.com/
Join the Conversation
OHEducation
OHEducation
@OHEducation
@OHEducationSupt
Did you hear the news? We’re now on Instagram! Check out our official account and follow us at instagram.com/OHEducation. There, you can keep up with top news and updates and, this fall, be on the lookout for fun connections with Ohio teachers in their classrooms.
You also can stay up to date by following our other social media channels. In addition to Instagram, connect with us on Facebook, Twitter, and YouTube. Our handles are on the slide.
Superintendent of Public Instruction Paolo DeMaria even has his own Twitter account. Follow
21stcenturylearningcenters.wordpress.com/
OhioEdDept

33. education.ohio.gov/Text
The department is connecting with families with tips and information. We encourage everyone to go to eduation.ohio.gov/text. From there, you may choose from a variety of subjects on which to receive text messages.
On the slide are two examples: Useful information for families with children in preschool through elementary school and ideas and information for families with middle school and high school students.