0. Palm Springs Unified School District
Facilities Study Session O.E. 12
Presented by PSUSD Staff: Julie Arthur, Executive Director Facilities Planning & Development
Mike Sattley, Director of Facilities & Energy Services
Gregg Shoemaker, Director of Maintenance & Operations November 15, 2016

1. AGENDA Review May 10, 2016 Study Session
Palm Springs Unified School District Current Projects
Energy and Water Saving Updates
Measure E Bond and Redevelopment Projects and Funds
Potential New Projects

2. 1. Review May 10, 2016 Facilities Study Session

3. 1. May 10, 2016 Board Study Session Project Approval
Projects
Budget
Funding
1. Palm Springs High field restroom
2. Proposition 39 HVAC & Lighting projects
3. Districtwide HVAC projects
4. Raymond Cree Middle roof replacement
5. James Workman Middle roof replacement
6. Rancho Mirage Elementary roof replacement
$ ,000
$ 1,900,000
$ 2,887,000
$ 2,500,000
$ 1,956,000
$ ,000
Measure E Bond

4. 1. May 10, 2016 Board Study Session Project Approval
Projects
Budget
Funding
7. Districtwide HVAC, roof, parking lot repairs and shade structures
8. Rancho Mirage K – 8 school
9. New elementary land
10. Mission Springs Water District Turf Replacement Grants :
Total Redevelopment funds allocated:
Total Measure E Bond funds allocated:
$ 7,000,000
$73,000,000
$ 2,000,000
$ ,000
Measure E Bond
Redevelopment
$ ,000
$ 92,353,000

5. 2. PSUSD Current Projects
The Richards Center for the Arts 2016
PSHS Auditorium 2012

6. 2. Current Facilities Planning Projects:
Traffic Study
Surplus Land Sales
DHS Grant for landscape removal
Raymond Cree roof replacement
K – 8 school design and CEQA review
High School Marquees
Request for Qualification for Architect Services
Baristo Land clean-up
CCHS Solar and roof project
Nellie Coffman warranty lighting replacement
PSHS Restroom building
Relocatable classrooms at Katherine Finchy, Rio Vista, Cathedral City, Two Bunch Palms, Landau, Sunny Sands, Cabot Yerxa, and Vista Del Monte (RR)

7. 2. Current Facilities Planning Projects:
Vista Del Monte Communication Tower
Proposition 39 projects HVAC Replacement - MSJ JWMS and PSHS
Proposition 39 lighting retrofitting
Agua Caliente Renovation
Raymond Cree Portable replacement
District Administration Center
Fire Alarm Upgrades
Districtwide Swimming Pool (CCHS)
PSHS Auditorium (99% complete)
James Workman roof replacement
Rancho Mirage Elementary roof replacement
Ongoing Minor Capital Projects
Ongoing DSA close outs

8. 3. PSUSD Energy and Water Updates
Presented by: Mike Sattley, Director of Facilities & Energy Services
Gregg Shoemaker, Director of Maintenance & Operations November 15, 2016

9. 3. Electric Costs in Numbers (2015-2016)
$5,557,761 spent on electricity
$4,352 per classroom per year (1,277)
$244 per student
$15,226 cost per day
$2.32 per square foot

10. 3. Utility Year End Summary for 2015-2016
Year-end in numbers, compared to the prior year:
$441,139 LESS in electricity costs
$79,711 LESS in water costs
$28,152 more in natural gas
Fiscal year 14/15 compared to 15/16 savings $492,698
Rate increases in past

11. 3. School Rankings: Cost per SQFT 2014/15 compared to 2015/16
Raymond Cree was number 27 – now number 11 , NCMS – project for funding for a CP retrofit…
JWMS will move,
Solar Site
* Served by IID
**Under Construction

12. 3. Top Electric Savers (2015 compared to 2016)
Raymond Cree Middle – 35%
Sunny Sands Elementary – 24%
Katherine Finchy Elementary – 13%
Cahuilla Elementary – 11%
Cathedral City High School – 11%

13. 3. Utility Cost Distribution

14. 3. Average Electric Use Distribution

15. 3. Lighting Replacements (SCE SEEP Program, PROP 39)
Phase 1 (Complete)
Phase 2
District Service Center*
Desert Springs Middle School*
Bella Vista Elementary School
District Office*
Rio Vista Elementary School
Palm Springs High School*
Rancho Mirage High School*
Raymond Cree Middle School*
Cabot Yerxa Elementary School
Cahuilla Elementary School
Cathedral City High School*
(*Partial Change Out)
Desert Hot Springs High School*
James Workman Middle School

16. 3. Lighting Retrofit in Numbers
$690,634 -Total Value of Work (provided by SCE)
9,726 -Total Number of Fixtures Retrofitted
755,804 -Estimated Annual kWh Savings
$120,000 -Estimated Annual Savings
$4,000 –Cost to PSUSD

17. 3. HVAC Replacements in Progress (Prop 39)
James Workman Middle
Replacement of 48 HVAC units
Mt. San Jacinto High
Replacement of 29 HVAC units
Palm Springs High
Replacement of 88 HVAC units
435,906 – Estimated Annual kWh Savings
$69,744 – Estimated Annual Savings

18. 3. Solar Production (SunEdison)
PPA Solar Sites
Bella Vista ES (10/22/2014)
Cabot Yerxa ES (12/18/2014)
Cathedral City ES (12/10/2015)
Cathedral City HS (8/5/2013)
Desert Hot Springs HS (11/19/2013)
District Service Center (10/19/2013)
Katherine Finchy ES (12/7/2015)
James Workman ES (5/22/2013)
Nellie Coffman MS (10/15/2014)
Painted Hills MS (10/19/2013)
Palm Springs HS (8/26/2013)
Rancho Mirage HS (8/27/2013)
Raymond Cree MS (10/15/2014)
Total 35,650,000 kWh generated (as of 11/2/2016)
BWES – 113,000 to 34,000
TBP – 127,000 to 29,000

19. 3. Solar Production (District Owned*)
Bubbling Wells ES Generation to Date (online 11/6/2014 to 11/2/2016) 1,191,441 kWh
Desert Hot Springs HS Generation to Date (online 1/6/2015 to 11/2/2016) ,488 kWh
Two Bunch Palms ES Generation to Date (online 11/5/2014 to 11/2/2016) 1,251,227 kWh
Total 2,774,156 kWh Generated
Rebates generated to date $202,000 (and counting)
*Grant Funding Provided by SCAQMD

20. 3. Water Update Rate increases at CVWD, MSWD implemented 2016
DWA increases coming in early 2017
Locally based water restrictions – to be revisited in January 2017
12% DWA increases

21. 3. Grass Replacement - MSWD Grant
Amount $180,000 (rebates):
Cabot Yerxa Elementary
Julius Corsini Elementary
Desert Hot Springs High

22. 3. Upcoming / Ongoing Projects
Retrocommissioning Report of Central Plant Sites
Kitchen Billing (Reimbursement of Energy Used)
Utility Bill Audits (Utility Cost Management)
Prop 39 – Continued (Lighting and HVAC)
Kitchen Billed to date – need data

23. 3. Replacement of Drinking Fountains
Survey Results, Next Step and Other Considerations
Surveyed 22 school sites (Older than 2009)
116 outside drinking fountains need replacement
Prioritize and replace 30 drinking fountains with highest need scheduled for summer 2017
Consideration of Hydration Stations for 23 School Sites (1 ea./Inside Use Only) ~$120K

24. 4. Measure E and Redevelopment Funds and Projects

25. 4. Measure E Bond Completed Projects
Name of Project
Year
District Service Center Tenant Improvement
2016
2. Rancho Mirage High School exterior restroom
3. Raymond Cree Middle chiller plant and cooling tower replacement
4. Palm Springs High auditorium renovation and seismic upgrades
5. Edward Wenzlaff Education Center
2015
6. Palm Springs High snack bar and field house renovation
7. Bubbling Wells Elementary parking lot expansion
8. Desert Hot Springs High Dug-outs
2014
9. Nellie Coffman Modernization
2013
10. Palm Springs High Performing Arts Building
11. Rancho Mirage High School
2012
12. District Service Center
13. Bella Vista Elementary

26. 4. Measure E Bond Construction Projects
Name of Project
Status
1. District-wide phone system and bandwidth
On-going
2. Cathedral City High School Theater upgrades
3. District-wide swimming pool at CCHS
4. Solar & roofing at CCHS for pool
Bidding
5. Agua Caliente Elementary renovation
6. District-wide fire and security alarm upgrades
7. Raymond Cree MS 8 classroom permanent (DW portable replacement)
8. District-wide heating and air conditioning replacements and Prop. 39 funding – PSHS, JWMS, MSJ
9. Raymond Cree Middle roof replacement
In design
10. James Workman Middle roof replacement
11. Rancho Mirage Elementary roof replacement

27. 4. Measure E Bond Projects – No action
Name of Project
AB 300 List Seismic Building Renovation – PSHS Buildings
Desert Springs Middle modernization
Nellie Coffman kitchen renovation
Cielo Vista and Vista Del Monte portable replacement
CCHS band and choir upgrades
District-wide reconfigure site layouts, parking, etc.
Land purchase – Elementary Schools #20, 21, & 22
Land purchase – Middle School #6
Land purchase – High School #5
Karen Street Elementary DHS (Elementary 17)

28. 4. Measure E Bond Authorization
Series
Authorized Amount
Total
Bonds
Issued
Remaining Authorization
November 2010 A
$24,690,000 B
110,000,000
134,690,000
November 2013 C
70,000,000
204,690,000
July 2016 D
$100,000,000
$304,690,000
$211,310,000

29. 4. Measure E Bond Fund Balance
Project
Expenditures Through 6/30/16
FY17 Budget
FY18 Budget
Project Budget
State Funds
Total cost to Bond Measure
Aqua Caliente ES Re-build
$ 1,721,712
$ ,651,835
$ ,626,453 
34,000,000 -
Bubbling Wells ES Parking Lot
470,621
79,863
550,484
Cathedral City HS Theater
587,272
87,728
675,000
DW HVAC Projects
2,887,000
DW Fire/Intrusion
1,006,980
493,020
1,500,000
DW VOIP
3,382,455
117,545
3,500,000
James Workman MS Roofing
1,965,000
1,956,000
Painted Hills MS Choir F&E
18,750
Palm Springs HS Auditorium
13,323,235
3,676,765
17,000,000
4,797,521
12,202,479
Palm Springs HS Concession
5,372,690
37,195
5,409,885
1,544,834
3,865,050
PROP 39 Matching HVAC / Lighting
1,900,000
Palm Springs HS Restroom Building
525,000
PSUSD Pool
1,355,829
4,666,068
6,000,000
6,021,897
PSUSD Pool Roof/Solar panels
7,221
992,779
1,000,000
Rancho Mirage ES Roofing
200,000
385,000
585,000
Raymond Cree MS Roofing
2,500,000
Raymond Cree MS Upgrades
2,038,249
62,445
2,100,000
2,100,694
Raymond Cree MS Classroom Bldg.
792,499
4,023,879
383,622
5,200,000
Bond Cost
100,295
108,340
25,000
233,635
Est. Total Project Cost Approved
30,159,057
33,493,212
24,920,075
87,540,753
82,229,989
State Funding
Interest Revenues
291,611
250,000
Bond Issuance
100,000,000
Est. Total Revenues
1,836,445
105,047,521

30. 4. Measure E Bond Fund Balance
Project
Expenditures Through 6/30/16
FY17 Budget
FY18 Budget
Project Budget
State Funds
Total cost to Bond Measure
Bond Cost
100,295
108,340
25,000
233,635
Est. Total Project Cost Approved
30,159,057
55,119,665
3,293,622
87,540,753
82,229,989
State Funding
1,544,834
4,797,521
Interest Revenues
291,611
250,000
200,000
Bond Issuance -
100,000,000
Est. Total Revenues
1,836,445
105,047,521
Funding Source: Bond Funds Measure E, Series B , C and D
FY16
FY17
FY18
CASH BALANCE
Cash balance 6/30/16
47,771,714
Cash estimate 6/30/17
71,554,309
97,699,570
Cash estimate 6/30/18
(24,720,075)
94,605,948
Projects approved but not yet active:
Budget
Rancho Mirage K-8
73,000,000
Districtwide HVAC, roof, parking lot
7,000,000
New Elementary Land
2,000,000
82,000,000

31. 4. Measure E Bond Fund Balance
Project
Expenditures Through 6/30/16
FY17 Budget
FY18 Budget
Project Budget
State Funds
Total cost to Bond Measure
Bond Cost
100,295
108,340
25,000
233,635
Est. Total Project Cost Approved
30,159,057
55,119,665
3,293,622
87,540,753
82,229,989
State Funding
1,544,834
4,797,521
Interest Revenues
291,611
250,000
200,000
Bond Issuance -
100,000,000
Est. Total Revenues
1,836,445
105,047,521
Funding Source: Measure E Bond Funds Series B, C and D
FY17
FY18
CASH BALANCE
Cash balance 6/30/16
47,771,714
Cash estimate 6/30/17
49,927,856
97,699,570
Cash estimate 6/30/18
(3,093,622)
94,605,948
Contingency:
Projects approved but not yet active:
Budget
$12,605,948
Rancho Mirage K-8
73,000,000
Districtwide HVAC, roof, parking lot
7,000,000
New Elementary Land
2,000,000
82,000,000

32. 4. Redevelopment Fund Projects
Name of Project
Status
LED Marquees High Schools (5)
In design
Traffic Study Elementary Schools
On-going
Vista Del Monte Elementary Communication Tower Relocation
90% complete
District Administration Center
Phase II Energy Conservation at 10 schools
Complete
Cielo Vista Charter Master Plan
Complete 2016
Rancho Mirage High School Video Scoreboard
Katherine Finchy Elementary solar panel enhancement
Energy Conservation – HVAC ground unit replacements
Complete 2015
Farrell Site desert landscape conversation

33. 4. Redevelopment Fund Balance
Project
Current Year Expenses 6/30/16
FY17 Budget
FY18
FY19
Transfer to 06 for Technology
2,000,000
$ 2,000,000
Transfer to MMR
3,604,761
3,551,700
3,700,000
Airlinks towers
128,000
TIS PO's + Edom Hill
33,012
63,000
Olinger Lease
67,475
250,000 -
Suitt Lease
113,413
MCP Funds
111,642
302,054
200,000
PSHS CS&FH F&E
55,687
Athletic Scoreboards
54,043
RMHS Video Score Board
125,883
CCHS Video Display Board
705
New District Administration Center
81,781
10,723,336
17,000,000
3,616,963
Climatec
(407,840)
Black Box theater - DHS HS
872
VDM Cell Tower
219,537
347,141
Consultant for Purchasing / Facilities
46,800
152,175
RCMS Roofing Design
60,840
239,110
KF Solar Panel Enhancement
64,793
95,207
KF Parking Lot Design
100,000
DW Parking-lot Design
13,750
76,250
LED Marquees for High Schools
DHS Landscape match for MSWD
285,000
General Fund Cash Flow Reserve
5,000,000
Total Expenses
$ 6,375,154
$ 23,812,973
$ 23,591,000
$ 9,707,963

34. 4. Redevelopment Fund Balance
Current Year Expenses 6/30/16
FY17 Budget
FY18
FY19
Total Expenses
6,375,154
23,812,973
23,591,000
9,707,963
Total Revenues
8,745,810
8,400,000
Net Change
2,370,656
(15,412,973)
(15,191,000)
1,307,963
Reimbursement due by Foundation
90,000
Funding Source: Redevelopment
FY17
Available Cash as of 6/30/16
37,586,138
Balance as of 6/30/17
22,173,165
Balance as of 6/30/18
6,982,165
Balance as of 6/30/19
5,674,202

35. 5. Potential New Projects

36. 5. Potential Projects Pending BOE Direction
Elementary school traffic study designs and Landau staff parking lot ($925,000)
Surplus property and 7 11 committee services ($100,000)
AB 300 Seismic building retrofit investigation ($250,000)
Retro-commissioning recommendations for Cathedral City HS, Nellie Coffman MS, Rancho Mirage HS, District Service Center and Raymond Cree MS ($275,000)
Nellie Coffman Middle Chiller Replacement ($6 million)
Districtwide water fountain replacement and hydration stations ($2,000,000)
Facilities Master Plan Update services ($450,000)

37. Under Previously Allocated Funds
5. New Project Funding
Project
Amount Requested
Under Previously Allocated Funds
New Bond Funds
Elementary school traffic study designs and Landau staff parking lot
$925,000
Districtwide HVAC, roof, parking lot repairs and shade structures No
Design Retro-commissioning recommendations for Cathedral City HS, Nellie Coffman MS, Ranch Mirage HS, District Service Center and Raymond Cree MS
$275,000
Total:
$1,200,000

38. 5. May 10, 2016 Board Study Session Project Approval
Projects
Budget
Funding
Districtwide HVAC, roof, parking lot repairs and shade structures
Rancho Mirage K – 8 school
New elementary land
Mission Springs Water District Turf Replacement Grants :
Total Redevelopment funds:
Total Bond funds:
$ 7,000,000
$73,000,000
$ 2,000,000
$ ,000
Bond
Redevelopment
$ ,000
$ 90,353,000

39. 5. New Measure E Bond Project Funding
Amount Requested
Under Previously Allocated Funds
New Bond Funds
1. AB 300 Seismic building retrofit investigation
$ 550,000
Yes
2. Nellie Coffman MS Chiller Replacement
6,000,000
3. Facilities Master Plan Updates
450,000
4. Surplus Property and 7 11 Committee Services
100,000
5. Replacement of drinking fountains and addition of hydration stations
2,000,000
New Bond fund total
$9,100,000

40. Expenditures Through 6/30/16
5. Measure E Fund Balance
Project
Expenditures Through 6/30/16
FY17 Budget
FY18 Budget
Project Budget
State Funds
Total cost to Measure E
Bond Cost
100,295
108,340
25,000
233,635
Est. Total Project Cost Approved
30,159,057
55,119,665
3,293,622
87,540,753
82,229,989
State Funding
1,544,834
4,797,521
Interest Revenues
291,611
250,000
200,000
Bond Issuance -
100,000,000
Est. Total Revenues
1,836,445
105,047,521
Funding Source: Bond Funds Measure E, Series B, C and D
FY16
FY17
FY18
CASH BALANCE
Cash balance 6/30/16
47,771,714
Cash estimate 6/30/17
49,927,856
97,699,570
Cash estimate 6/30/18
(3,093,622)
94,605,948
Projects approved but not yet active:
Budget
$12,605,948
Rancho Mirage K-8
73,000,000
Districtwide HVAC, roof, parking lot
7,000,000
New Elementary Land
2,000,000
82,000,000

41. 5. Potential Projects Pending BOE Direction
$7 Million Allocated
New Series D Bond funds
Elementary school traffic study designs and Landau staff parking lot ($925,000)
Facilities Master Plan Update services ($450,000)
Surplus property and 7 11 committee services ($100,000)
Retro-commissioning recommendations for Cathedral City HS, Nellie Coffman MS, Ranch Mirage HS, District Service Center and Raymond Cree MS ($275,000)
AB 300 Seismic building retrofit investigation ($250,000)
Nellie Coffman Middle Chiller Replacement ($6 million)
Districtwide water fountain replacement ($2,000,000)
Total: $9,100,000
Total: $1,200,000

42. Thank You
Questions or comments?