1. Facilities Development Division California’s Building Department for Hospitals
Paul A. Coleman, Architect, Deputy Director
Chris Tokas, S.E., Deputy Division Chief
Gordon Oakley, Fire Marshal, Deputy Division Chief
Roy Lobo, Ph.D., S.E., Principal Structural Engineer
Gary Dunger, Manager, Electronic Services
Glenn Gall, Supervisor, Building Standards Unit
Nanci Timmins, Fire Marshal, Chief Fire Life Safety Officer
CHA Update
November 8, 2016

2. Relocations Update Sacramento Headquarters
Target move date Spring 2017
Lease signed
Permit issued and TI construction began October 25, 2016

3. Relocations Update Sacramento Warehouse
Target move date late 2016 or early 2017
Lease signed
TI work in progress
Electrical and data
New warehouse racks
Electrical connection for fork lift charger
3 – 16,000 cfm min. evaporative coolers for warehouse
2 – 100,000 btuh min. space heaters for warehouse
Supervisor space in office

4. Relocations Update Los Angeles Office
Target move date unknown at this time
Most likely location at this time is:
Wells Fargo South Tower
355 Grand Ave, Los Angeles
floors 19 and 20
Architect currently working on drawings based on plans prepared by:
Paul A. Coleman, Architect

5. Relocations Update

6. Relocations Update

7. Relocations Update
Employee Break/Lunch Room Location

8. Plan Review and Field Performance Update
Facilities Development Division California’s Building Department for Hospitals
Plan Review and Field Performance Update
CHA Update
November 8, 2016

9. Workload in Construction Values 2012+
63%

10. Workload in Construction Values for projects in Collaborative Plan Review - Custody Status*
*Projects Not in Collaborate or phase review

11. No. of Reviews - October 2016
65.5%
34.5%
≈ 63 reviews/day

12. No. of Reviews Year 2015 ≈ 64 reviews/day ≈ 61 reviews/day
63%
64.6%
37%
35.4%
≈ 64 reviews/day
2014 Numbers
≈ 61 reviews/day

13. Project Plan Review Data Analysis – October 2016
63% of the Plan Reviews are completed w/in 21 days or less
93% of the PAD Reviews are completed w/in 21 days or less
Or 44% of Office Plan Approval
Reviews
S=144 or 12% of All Projects

14. Workload Summary/Performance

15. Workload in Construction Values for projects in the Plan Review State
Meeting with client required

16. Workload Summary/Performance

17. Number of Permits – 4th Qtr. 2010 thru 3rd Qtr. 2016
Statewide combined Office and Field Number of Permits Issued by Quarter
724
577
With SB 1838 Permits
Without SB 1838 Permits

18. Workload in Construction Values for projects in Construction - % Completion
58%
32%
10%
50%
36%
14%
(1st Qtr Numbers)

19. Number of SB 1838 Projects – 3rd Qtr. 2016
Statewide Number of SB 1838 EXEMPT Projects Approved by Quarter
113 44

20. Workload in Construction Values for projects in Pending Construction State By Region

21. Building Standards Update
Facilities Development Division California’s Building Department for Hospitals
Building Standards Update
CHA Update
November 8, 2016

22. 2016 California Building Standards Code Intervening Cycle Supplement
Part 1 – California Administrative Code
Functional Program – Addition of Patient Safety Risk Assessment for Psychiatric services.
Maintenance of existing sections
Part 2 – California Building Code (CBC)
Section – Maintenance of General Construction Items
Section Telecommunication Rooms
Section – Number of Operating Rooms
CONT’D

23. 2016 California Building Standards Code Intervening Cycle Supplement
Part 1 – California Administrative Code
Section – Clarification of Cesarean Suite Requirements
Section 1225 – Maintenance of Skilled Nursing Facility Requirements
Section 1228 – New Section “Acute Psychiatric Hospitals” to address specific requirements that differ from General Acute-Care Hospitals.
CONT’D

24. 2016 California Building Standards Code Intervening Cycle Supplement
Section 1228 – New Section “Acute Psychiatric Hospitals”
Proposed supplemental and amended language where specific to acute psychiatric hospitals for definitions and general construction.
Basic services include:
Psychiatric Rehabilitation Activities Service Space
Psychiatric Nursing Service Space
Pharmaceutical Service Space
Dietetic Service Space
Support Services (administrative space, etc.)
Maintenance of existing sections
CONT’D

25. 2016 California Building Standards Code Intervening Cycle Supplement
Part 3 – California Electrical Code
Maintenance of existing sections and coordination with new CBC and 1228
Part 4 – California Mechanical Code
Adoption of model code for health facility ventilation requirements (ASHRAE 170) sections amended to include California specific amendments
Maintenance of existing sections and coordination with new CBC
CONT’D

26. 2016 California Building Standards Code Intervening Cycle Supplement
Part 5 – California Plumbing Code (CPC)
Maintenance and updates to CPC Table 4-2 Minimum Plumbing Facilities [OSHPD 1, 2, 3 and 4]
Maintenance of existing sections
CONT’D

27. Building Standards Update
HBSB
Administrative Processes and Code Changes Committee Meeting
November 18, 2016
10:00AM - 4:00PM
Sacramento:
Office of Statewide Health Planning and Development
Los Angeles:
Metropolitan Water District Headquarters

28. Building Standards Update

29. Building Standards Update
2018 Cycle Public Comment Period
September 29 – December 12, 2016
The draft 2018 FGI Guidelines documents are available for public review and comment until December 12. The Health Guidelines Revision Committee counts on public review of the proposed changes, and we hope you will review the documents and submit your comments using the comment system for each book: 2018 FGI Guidelines for Design and Construction of Hospitals, 2018 FGI Guidelines for Design and Construction of Outpatient Facilities, and 2018 FGI Guidelines for Design and Construction of Residential Health, Care, and Support Facilities. To learn more about the drafts and the public comment period, please read this FGI press release.
FGI and MADCAD.com have built a relationship in which MADCAD includes the FGI documents in their cloud-based reference library of codes and standards. For the 2018 Guidelines revision cycle, FGI has chosen to distribute our draft documents through the MADCAD website. On MADCAD’s platform, you will be able to review the documents online or download PDFs of the drafts to review offline.

30. Seismic Compliance Update California Hospital Association 11/7/2016

31. Structure Performance Categories
* Based on 2001 Hospital Survey Results based on hospital “self-report” and then “state-of-the-art” FEMA 178 standards from 1996
** SPC-5 includes buildings currently under construction
For SPC - "Not Assigned" is for non-building structures such as equipment yards, cooling towers etc. that are still under construction

32. Hospital Seismic Compliance to Date
228
11/3/16
1085 Buildings 82.6%

33. SPC History ~ 3 years

34. SPC -1 Buildings = 228 SPC-1 Buildings with Approved SB 90 Extensions
170
SPC-1 Buildings with only SB 1661/AB2557/SB81 Extensions 18
SPC-1 Buildings with only SB 306 Extensions 26
SPC-1 Buildings that currently have an extension
214
SPC-1 Buildings that do not have any extension
beyond 2013* 14
Total
228
*No acute care services – some of these building have removal-of-acute-care-services projects – all have been sent a letter urging removing building from inventory.

35. SPC-1 Buildings with Extensions beyond 1/1/2013 = 214
SPC-1 Buildings with expired SB 90 Extensions 8
SPC-1 Buildings with expired SB 1661 Extensions 18
SPC-1 Buildings that have expired extensions 26
SPC-1 Buildings with expired extensions that have
occupancy/construction final
- 23
Remaining* 3
* 2 of 3 have active revisions in OSHPD/FDD for extending the SB90 extension.

36. SB90 Extensions (170 – 19 with CO/CF = 151)

37. SB 306 Extensions (26 Buildings)
 County
Facility Nbr
Facility Name 
SB 306 Extension Status
No of SPC-1 Buildings
CO/CF **
01 - Alameda
11288
Highland Hospital
1/1/2020 3
Yes
13 - Imperial
10190
El Centro Regional Medical Center 8
19 - Los Angeles
11976
LAC/Rancho Los Amigos National Rehabilitation Ctr
38 - San Francisco
12463
Priscilla Chan And Mark Zuckerberg San Francisco General Hospital And Trauma Center 2
56 - Ventura
11162
Ventura County Medical Center 5

38. Nonstructural Performance Categories
***Includes buildings under construction, tunnels and equipment yards
For NPC - "Not Assigned" are for buildings and nonbuilding structures either under construction or where the nonstructural performance category has not been verified

39. NPC History ~ 3 years

40. All Reports Submitted by
2016 SB499 Report Timeline
Building Inventory/SB499 Preparation Letter – 6/29/16
Building Inventory/SB499 Preparation Reminder Letter – 7/25/16
Building Inventory Revisions cutoff deadline – 7/29/16
Release of Online Report with passwords – 8/26/16
Online Report Reminder Letter – 9/26/16
Online Report Warning Letter – 10/17/16
Online Report submittal deadline – Tuesday, 11/01/16
OSHPD Website Final Report posting deadline 2/01/17
All Reports Submitted by
COMPLETED
November 1, 2016

41. Number of Reports submitted per SB 499, as of Nov. 7, 2016
Trend line

42. CDPH Presentation
FDD presentation on to the CDPH DADM In-person meeting on 11/2/2016:
Update on Seismic Compliance
Presentation on available web resources from OSHPD

43. Data for Hospital Facilities
Located at:
Search using any parameter

44. Example Hospital Links for license information
Links to electronic Services Portal

45. Data for Skilled Nursing Facilities
Located at:
Search using any parameter

46. Example Skilled Nursing Facilities
Links to electronic Services Portal
Links for license information

47. Report Center Located at http://report.oshpd.ca.gov/
For FDD, list of reports available

48. Report Center - Example
Additional reports on projects

49. Phone Applications

50. IPhone App

51. SB 499 Update California Hospital Association 11/08/2016

52. Preliminary 2016 SB 499 Hospital’s Reports Summary

53. Anticipation Completion Dates, SPC-1 Buildings

54. Method of Compliance for Facilities as reported from SB 499 reports to comply by Jan 1, 2017; Total = 18

55. Method of Compliance for Facilities as reported from SB 499 reports to comply between 2017 & 2018; Total = 17

56. Method of Compliance for Facilities as reported from SB 499 reports to comply between 2018 & 2019; Total = 9

57. Method of Compliance for Facilities as reported from SB 499 reports to comply between 2019 & 2020; Total = 50

58. Building Resolution from SB 499 Reports

59. Anticipated Compliance by, per Hospital Chain

60. Compliance Method, per Hospital Chain

61. Service Beds in SPC-1 Buildings

62. Service Beds in SPC-1 Buildings

63. Service Beds in SPC-1 Buildings

64. eServices Portal ePlanCheck Update

65. eSP Upgrades EPC Integration T&M Fee Invoice Guide Sheet Improvements
Task Assignment Simplification
Closure Improvements
Automatic Notifications
Workflow Simplification - Review at Triage
Improve Data Validation
IOR Performance Tracking
Bar Coding
Article 10
Functional Program

66. OCM Committees Activities
Communications
Collaborating with OSHPD Public Affairs to develop communications campaign, including logo, flyer, signature block, banner for OSHPD and FDD homepages, social media, and video vignettes for internal and external stakeholders.
To-be Business Processes
Finalized Intake, Office Triage, Office Review, Field Review, and Out-Processing Processes and socialized with key stakeholders.

67. OCM Committees Activities
Manager Talking Points
Developed Talking Points presentation for OCM Education Session with Managers regarding the business reasons for change to ePC, the benefits of ePC to OSHPD and its clients, and next steps to communicate with staff.
Frequently Asked Questions (FAQs)
Developed 95 FAQs for OCM Education Session with Managers, including Client, Plan Review, Field Review, and Health-Related questions.

68. Detailed Process PROJECT PLAN ASSESS READINESS IMPLEMENT-MONITOR
Project Schedule
Project Charter
Project Management Plan
ASSESS READINESS
Define OCM Strategy
Prepare OCM Team
Develop Sponsorship Model
Develop OCM Plan
Develop Transition Plan
IMPLEMENT-MONITOR
Implement OCM Plans
Implement Transition Plan
Collect & Analyze Feedback
Diagnose Gaps & Manage Resistance
CLOSURE
Knowledge Transfer
Project Closeout
ePC Organizational Change Management Management

69. ePlanCheck Training Southern California Field Staff – June 16
Southern California Plan Review Staff – June
Northern California Plan Review Staff – June
Northern California Field Staff – July 5 – 7

70. ePC First 4 Months OFFICE FIELD Central Region 13
Central Region – Field
Coastal Region 62
Coastal Region – Field
North LA Region 35
North LA Region – Field
North Region 59
North Region – Field
South LA Region 18
South LA Region – Field
South Region 34
South Region – Field
Rapid Review Unit            
Total (plus RRU)            221 (617)
Total                

71. ePlanCheck Issues
Field staff advising clients application fee must be paid before electronic review will be started
Plans in review submitted electronically for backcheck
Plans uploaded electronically are then printed and presented to field for approval
Clients are being advised plans must be submitted electronically for field review
Clients are being advised electronic is not allowed for field review

72. eSP Next Steps Upgrade to Accela Civic Platform 8.0
Contract with Highlands/Truepoint to program triggers for new fees that go in to effect on
Custom component for eTIO on all projects
Custom component for eChecklist
Create Document Type for eCPR
Create Field Operations process for eRAD

73. Upcoming Programs/Processes
Auto Codes

74. Upcoming Programs/Processes

75. Upcoming Programs/Processes
eBAR CODES

76. Upcoming Programs/Processes
Auto Codes e

77. Upcoming Programs/Processes

78. Upcoming Programs/Processes
eRAD

79. OSHPD FDD Mobile Apps