1. Basketball Gate Receipt Report
March 2017
Scott Giusti
Director of PE, Health and Athletics

2. Agenda 1 Basketball Gate Receipts 2 Reconcile Clearing Account 3
Salary & Benefits Calculator 4
Budget Overview Reconciliation 5
Report of Income from ASB Card Sales

3. Gate Receipt Report Game Recap Sheets 2017 Season
Boys and girls games are played at separate events
Events can be single or double header games
For example, a single Girls Varsity game or a Girls JV and Girls Varsity doubleheader
Report all home games whether or not admission is charged
Schedule of games can be found on the District’s Athletics website here and the CIF website here.

4. Gate Receipt Report Game Recap Sheets Admission Charges
No charge for day games
Adult - $5.00
Child - $2.00
Student with ASB Card – Free
Senior Citizen (65 and older) – Free

5. Gate Receipt Report Game Recap Sheets Allowable Expenses
Maximum 2 security
e.g. CSAs, Elite Security Services, or District Police Services
Before any outside agency like Elite Security Services is contacted, District Police Services must be given the opportunity to work the event
District Police Services provides 2 security officers (school police) at no cost for Friday night JV/Varsity doubleheader games or Friday night boys Varsity games. This may be adjusted as needed by the District Police Services Department.

6. Gate Receipt Report Game Recap Sheets Allowable Expenses (cont.)
Maximum 1 ticket seller and 1 ticket taker
Officials
For a doubleheader, both JV and Varsity officials are an allowable expense
For a single game, only Varsity officials are an allowable expense
Officials Fee Schedule (Varsity $77, JV $56)
2 clock operators
Official scorer
Game Recap Sheet example

7. Gate Receipt Report Summary of Income from Games
All scheduled league home games
Game recap sheets are linked to the summary sheet
Information is summarized including whether or not admission is charged, boys or girls game, gross receipts, expenses and net income

8. Gate Receipt Report Report Form
Totals from the summary sheet are forwarded to the report form and include gross receipts, expenses paid from ASB clearing account, expenses paid from Resource 00022, and net income
Two checks are rebated to the District
Total game expenses from Resource 00022
Total net income (if loss, no check is rebated to the District)
Checks should be made payable to San Diego Unified School District
Principal signs the report and the report is forwarded along with the 2 checks to:
Scott Giusti, Director of PE, Health and Athletics, Room 2140

9. Reconcile Clearing Account
Run QuickBooks general ledger activity for the basketball clearing account
From home screen, under menu on left hand side, select Reports
In search box, type general ledger
Click customize button
For report period, choose This Fiscal Year-to-date
Click Rows/Columns
Select Date, Transaction Type, Num, Name, Memo/Description, Split, Debit, and Credit
Click Filter
Check box for Distribution Account and in the drop down box choose the basketball clearing account
Save customization
Export to Excel

10. Reconcile Clearing Account
Group income and expenses together for each game
If transactions appear that should not be in the account, make correcting journal entry
Account should net to zero after writing checks to SDUSD

11. Salary Calculator Changes to calculator Certificated Supervision (SPV)
The rate is no longer per session and is now per hour
The hourly supervision rate is $29.80
Certificated Non-Classroom Hourly (NCT)
New rate of $35.77 per hour
Visiting Teacher column
Drop down list, select Y or N
Selecting Y will cause the calculator to not include STRS Retire
Classified Hourly
Classroom Hourly (LHR) column
Selecting Y will cause the calculator to not include PERS Retire
Drop down list for Straight Time/Over Time

12. Salary Calculator

13. Salary Calculator

14. Budget Overview Reconciliation
PeopleSoft Financials
Main Menu > Commitment Control > Review Budget Activities > Budgets Overview
Ledger Group – Expense
Type of Calendar – Detail Accounting Period
Budget Criteria – Year 2017, Period 7 to 12
ChartField Criteria – Department ID and Resource
Export to Excel
Total Expense Column
Compare total with total sheet from Salary Calculator
Work with Financial Planning and Development Analyst to identify significant differences

15. Income from ASB Card Sales
Report of Income from ASB Card Sales
Run a QuickBooks general ledger activity report for the ASB Card income account for the period July 1, 2016 through March 1, 2017 to find the total sales
Divide the total sales by the price of the ASB card for total cards sold
$2,000 $20 =200 𝐴𝑆𝐵 𝐶𝑎𝑟𝑑𝑠
In the report enter number of ASB Cards sold in field
Enter price of ASB Cards
$4.00 per ASB Card sold is rebated to the District
Make check payable to San Diego Unified School District
Forward Report and check to:
Scott Giusti, Director of PE, Health and Athletics, Room 2140

16. Questions?