1. software management & Usage
Unit 5
10 days including projects, review, and test.

2. Objectives Describe how to install various types of software
Identify the tasks performed during installation
Explain when and how to uninstall software
Identify types of software licenses
Define productivity software
Describe word-processing, desktop publishing and presentation software
Compare spreadsheet and database software
Describe entertainment and media-editing software
Use typical software tools for maintaining a computer

3. Installation Steps From DVD- Auto-run usually starts process
If not, look for Setup.exe
From Download, click Run
Follow steps
What happens?
Copies files
Extracts files
Looks for existing versions
Verifies system requirements
Updates system registry
Starts software

4. Uninstalling Software
Start Menu or in Add or Remove Programs
Deletes files
Restores system settings in registry
Removes icon

5. Software Licenses You own license to INSTALL & USE the software
Single-user
Office 2016 $150
Site-license (network/volume)
For entire organization
Costs less per user over single-user
Office 2016 for GCIT $35,000 (1000 PC)
License is EULA
Outlines terms for legal use

6. Freeware vs. Shareware Freeware Shareware Free software to download
Owner has copyright
For personal use
No rights for you to distribute
Shareware
Trial period
Pay after that

7. Review- 3Q To use software legally, you must have what?
License
Which software is free for personal use only?
Freeware
Which software is a trial version?
Shareware

8. Application Software
Runs on top of system software & performs a specific function
Productivity Software
Word processing, spreadsheet, database, presentation, desktop publishing
Entertainment Software
Playing music, videos, viewing photos
Media Editing Software
Creating & modifying graphics, animations, videos
These are often packaged in suites, which include multiple programs in one (cheaper than buying separate programs).
Microsoft Office, Google Docs, Open Office, Apple iWorks
Adobe Creative Suite, CorelDRAW

9. Productivity: Word Processing
Create, edit, format, print documents
Letters, reports, memos, flyers
Collaboration
Share via , cloud, or blog
Edit in real time
Word, Word Perfect, Google Doc, Apple Pages
Note the difference between editing & formatting. Formatting- appearance of elements on the page (stylized text, colors, styles)

10. Productivity: Desktop Publishing
Similar to word processing
Text & graphics
Used to create & print high quality brochures, magazines, newspapers, etc.
Adobe InDesign, QuarkXPress, Publisher

11. Productivity: Presentation Software
Organize & present information
Slide show
Present to audience
PowerPoint, iWork Keynote, Prezi, Corel Presentations
Can apply layouts, themes, transitions, animations

12. Productivity: Presentation Software
Notes Page
Slide

13. Productivity: Spreadsheet
Evaluate & calculate data
Worksheet, workbook, cells, active cell, functions, formulas, charts
Excel, Lotus 1-2-3, Quattro Pro
Note the difference between functions & formulas.
FUNCTION- =SUM or =NOW is an equal sign with a word
FORMULA- =1+2+3 is an equal sign with no words
formulas can be within functions
Sample uses: budgets, balancing checkbooks, forecasting loan payments, maintaining grade books

14. Productivity: Database Management
Collection of info organized for quick retrieval
Create, maintain, provide access to data
Access
What business would use it & what info?
Keywords:
Table (all info stored in it)
Field (a column of info, such as Name of Movie)
Record (a row of info; related fields)
Primary Key (unique ID)
Query (request for specific info)
About the data
database- customer info, hospital records, inventory DVDs, collect data

15. Productivity: Database Management
Table- columns & rows of data; record- row of info; field- column specific info; query- asks a ?; report

16. Review- 3Q
In a database, your first name, last name, address and other info is part of what?
Record
Each record in a database has to have some kind of unique identifier. What is that called?
Primary Key
If you need to look up information in a database, the items you use to search (such as all males living in Deptford) are called what?
Query

17. Media Editing: Graphics
Pictures/Photo editing
Photoshop, Paint, CAD
Formats
Tiff, jpg, gif, bmp
Each has different qualities
Tiff BEST but not browser compatible

18. Paint
Select
Zoom
Text
Draw Shapes
Erase

19. Activity
Recreate a project in Paint
Become familiar with functions

20. File Formats Audio Video Photos Word Docs Excel PowerPoint Access
Wav, mp3
Video
Mp4, mpg, avi, mov, qt, wmv
Photos
jpg, bmp, gif, tiff
Word Docs
.docx
Excel
.xlsx
PowerPoint
.pptx
Access
.mdbx
Name some audio editing software: Adobe Audition, Garage Band, Audacity
Video editing: Windows Movie Maker, Adobe Premiere, iMovie

21. Review- 4Q A record can be found in which program?
Database
Name some picture formats.
Jpg, gif, bmp, tiff
Name some multimedia formats.
Mpg, mp3, wav
Which program can calculate data?
Spreadsheet

22. Review- 1Q
What is the highlighted area called?
Records

23. Software Tools: File Compression
Reduces size of a file
Compress to transfer quickly
Zip files

24. Software Tools: Disk Management
Disk Cleanup
Frees up disk space
Deletes Recycle Bin & temp files
File Compression
Makes one large file smaller
Disk Compression
Squeezes files on HD
Defragmentation (example)
Files are all over the place
Defrag places parts of a file closer together

25. Malware & Antivirus Software
Through or download
Spreads if you open infected file
Worm
Slips in, replicates, and spreads
Trojan
Malware disguised as something good
Spyware
Runs without your consent
May view Internet habits, display ads
Computer will run slowly, unexpected message appear, programs start on their own, your home page has changed
Name some Antivirus software: Norton, Windows Defender, McAfee, AVG

26. Review- 3Q
What process moves parts of files closer together on a hard drive?
Defragmentation
What process squeezes a single file into a smaller size?
File compression
Which utility option will squeeze files on a HD closer together to create more room?
Disk compression

27. Review- 2Q
Which utility option will delete the Recycle Bin & temp files?
Disk cleanup
What protects a PC from malware?
Anti-virus software

28. Activity- Teknimedia

29. software management & Usage
Unit 5
10 days including projects, review, and test.