1. Module 2
Community Energy Planning within the Broader Provincial Energy Planning Framework
Original: October 2015
Revised: December 2016

2. Overview
2.1 Policy Context 2.2 The Regional Electricity Planning Process 2.3 CEPs and IRRPs Working Together

3. 2.1 Policy Context

4. Policy Context
Global: Paris agreement signed at COP 21 by 195 Countries to keep global temperature increase to 1.5 degrees Celcuis
Global
Canada
Ontario
Municipalities
Everyone
Canada: Vancouver Declaration signed by provinces and territories. Federal Budget proposes funding to transition to “clean economy”. Pan-Canadian Frameworks on Climate Change released.
Ontario Releases Climate Change Strategy, Cap and Trade Legislation, Action Plan, All of Government Approach, Long Term Energy Plan
Municipalities Integrating Climate Change into Official Plans, Infrastructure Decisions, Growth, Climate, Energy & Transportation Plans

5. Provincial Electricity Planning
BULK SYSTEM
PLANNING
REGIONAL
ELECTRICITY
PLANNING
IRRP/RIP
DISTRIBUTION
SYSTEM
PLANNING
COMMUNITY ENERGY PLANNING
Ontario’s Long Term Energy Plan was developed by the Ministry of Energy and released in December It sets out direction for the province’s energy future and provides information on the current status of the electricity system, establishes priorities for future energy sources, programs and policy
The LTEP adopted the policy of Conservation First. This means that conservation is the first resource considered in provincial planning, approval, procurement and distributor planning processes. The aim to offset growth in electricity demand to 2032 through CDM and codes and standards. There is a target of 30 TWh of conservation savings by 2032
In 2013 the Ministry of Energy adopted a set of 18 recommendations from the IESO to:
Engage local governments and the public early and often
Give local governments a greater voice and responsibility in planning and siting electricity infrastructure
Link local and provincial planning
The Ministry of Energy and IESO recognized that siting decisions need to give weight to local priorities like social, health and environmental considerations. One of the ways that the link between planning and siting could be strengthened is by providing opportunities for education on navigating and participating in the Provincial Electricity Planning and Siting processes.

6. Growth Drivers
Growth Plan for GGHS: 25 year plan to: revitalize downtowns, create complete communities, provide housing and employment, curb sprawl, protect farmland, reduce traffic congestion.
By 2031 – 4 million more people and 2 million more jobs coming to the GGHS
“Links planning for growth with planning for infrastructure, so that the roads, sewers, schools, energy and other services are in place to meet the needs of growing communities”
Planning staff within the municipality will likely be able to relate with how energy can be aligned to support their priorities associated with growth management, Provincial planning policies goals and directions from the Municipality.
Presenter note: Growth Drivers is covered between slides 15-17

7. CEP Priorities and the Provincial Policy Statement
Municipalities planning strongly influenced by provincial policy
“All decisions affecting land use shall be consistent with Provincial Policy Statement”
Strong correlations between land use and energy use
PPS References to energy, water and wastewater likely to strengthened in next update.

8. Provincial Policy Statement Directive
1.8 Energy Conservation, Air Quality and Climate Change
1.8.1 Planning authorities shall support energy conservation and efficiency, improved air quality, reduced greenhouse gas emissions, and climate change adaptation through land use and development patterns which:
Promote compact form and a structure of nodes and corridors;
Promote the use of active transportation and transit in and between residential employment (including commercial and industrial) and institutional uses and other areas;
Focus major employment, commercial and other travel-intensive land uses on sites which are well served by transit where this exists or is to be developed, or designing these to facilitate the establishment of transit in the future;
Focus freight intensive land uses to areas well served by major highways, airports, rail facilities, and marine facilities;
Improve the mix of employment and housing uses to shorten commute journeys and decrease transportation congestion;
Promote design and orientation which: maximizes energy efficiency and conservation, and considers the mitigating effects of vegetation; and maximizes opportunities for the use of renewable energy systems and alternative energy systems; and
Maximize vegetation within settlement areas, where feasible.

9. 2.2 The Regional Electricity Planning Process and Distribution Planning Processes

11. IESO Regional Planning Areas
The re are 21 IESO electricity regions in Ontario
Regions in Group 3 are scheduled for future planning activity
Have you reviewed your area’s Electricity Plan
Is there an active Local Advisory Committee in your area?
Is your municipality participating in the LAC?
What are the short term drivers? What are the longer term drivers?
Are there community energy opportunities that can address those longer term drivers?

12. Regional Electricity Planning Areas
Regional plans are currently underway in nine areas of the province
Five areas are scheduled for the next planning cycle
Seven areas are scheduled for future planning cycles
Electricity planning regions are not based on municipal regions.
Regions are prioritized into three groups based on expected need, geographic and generation and transmission considerations
Group 1 regions (dark green) are the current priority.
The link to the main regional planning webpage:
The page links for the seven areas where plans were posted on Tuesday April 28th are
Brant (sub-region of Burlington to Nanticoke) -
Central Toronto (sub-region of Metro Toronto) -
Kitchener-Waterloo-Cambridge-Guelph -
Northwest Greater Toronto Area (sub-region of GTA West) -
Ottawa (sub-region of Greater Ottawa) -
Windsor-Essex -
York Region (sub-region of GTA North) -
GTA East (still under development) and NW Ontario (1 plan was posted in January, three under development). 

13. Regional Electricity Planning Process
YOU ARE HERE 3
IRRP PLANNING
(IRRP WORKING GROUP)
18 Months 1
NEEDS SCREENING
(TRANSMITTER)
60 Day 2
SCOPING ASSESSMENT
(IESO)
90 Day
INTEGRATED
REGIONAL RESOURCE
PLAN
(IRRP)
CONSERVATION
GENERATION
WIRES, INNOVATIVE SOLUTIONS OR
2.(a)
DRAFT SCOPING REPORT
REGIONAL
INFRASTRUCTURE
PLAN
(RIP)
(WIRES)
TECHNICAL WORKING GROUP
INTEGRATED (IRRP) OR WIRES-ONLY (RIP) SOLUTION
Needs Screening is a 60 day process led by the transmitter to determine if there is a supply or reliability need in the region and if so, whether coordinated regional planning is required
Scoping Assessment is a 90 day process led by the IESO that determines which of three options to be undertaken: IRRP; RIP; needs to be addressed between affected LDC and transmitter
Draft Scoping Report and terms of reference are posted on the web for comment.
IRRP Development
Technical Working Group established
Identifies specific priorities and actions for the near (1-5 year) and mid-term (5-10 years), and develops and preserves options for the long-term (10-20 years)
Engagement is integral part of regional planning process
Early and sustained engagement with local governments and the public is achieved through the use of a variety of engagement tools and by regular meetings to establish long-term relationships with local municipalities and First Nation and Métis communities.
Formation of Local Advisory Committees (LACs)
Comprised of local representatives who will be informed of regional electricity planning initiatives and provide advice on regional planning
Solicit feedback on regional planning engagement process from communities and other local stakeholders
LACs to be kept informed of other electricity sector initiatives, such as the RIP and information to be provided on related engagement activities
FIRST NATIONS & METIS
COMMUNITIES
LOCAL ADVISORY
COMMITTEE
FIRST NATIONS
LOCAL ADVISORY COMMITTEE
MUNICIPALITIES

14. Regional Electricity Planning – Technical Working Group
IRRP
CEP
LOCAL
DISTRIBUTION PLAN
IRRP
WORKING GROUP
Needs & Options
Transmission
Generation
CDM
CEP
CEP
STAKEHOLDER ADVISORY
Municipal, First Nations
& Metis
LOCAL ADVISORY COMMITTEE / FIRST NATIONS ADVISORY COMMITTEE
The IRRP working group is a group of industry experts created by the IESO for the development of the regional plan. The Group consists of the LDC in the planning region, the transmitter and the IESO. This is an IESO led process, so the IESO rep is the Working Group Lead. The Working Group is brought together for the duration of the development of the IRRP - usually about 18 months plus afterwards for any required implementation or engagement activities. The plan identifies needs and provides recommendations and options to address these needs over the 20-year period.  
Public discussion on medium and longer term options, local priorities and innovative approaches

15. Regional Electricity Planning – Local Advisory Committee
IRRP
CEP
TECHNICAL WORKING GROUP
Needs & Options
Transmission
Generation
CDM
CEP
LOCAL
DISTRIBUTION PLAN
CEP
STAKEHOLDER ADVISORY
Municipal, First Nations
& Metis
LOCAL ADVISORY COMMITTEE / FIRST NATIONS ADVISORY COMMITTEE
LACs are established as part of the provincial regional planning process and LAC members will provide input into the Integrated Regional Resource Plan (IRRP) being developed in their area.
16 members
Meets 2x a year
A member of the LAC can be appointed (by IESO) as a liaison member to the Technical Working Group.
A LAC will be formed for the York Region IRRP and information will be available on the York IRRP webpage when it is ready to be formed (it will be in 2015).  There will also be a dedicated LAC page on the IESO website with information on the LACs.
First Nation LACs will only be set-up in areas where there are a high number of First Nations communities, so not every area will have a First Nation LAC.  In areas where there are a few First Nations communities, they will sit directly on the general LAC.
Public discussion on medium and longer term options, local priorities and innovative approaches

16. IRRP CEP LOCAL DISTRIBUTION PLAN
Needs & Options
Transmission
Generation
CDM
Municipal, First Nations
& Metis
LOCAL ADVISORY COMMITTEE / FIRST NATIONS ADVISORY COMMITTEE
Public discussion on medium and longer term options, local priorities and innovative approaches
CEP
LOCAL
DISTRIBUTION PLAN
STAKEHOLDER ADVISORY
TECHNICAL
WORKING
GROUP
The Stakeholder Advisory Group is chosen by the municipality as part of the CEP process and members provide input into the development of community energy plans.
In choosing the CEP stakeholder group consider large energy users from your municipality’s industrial, commercial or information technology sectors, large residential property developers, the LDC and gas utility, a representative from the OPA, representatives of the business community through the Board of Trade or the Chamber of Commerce, economic development staff, planning staff, local energy developers, environmental NGOs, community organizations, educational institutions.
It is important to draft a terms of reference for the Stakeholder Group (e.g., how often the group will meet, standard agenda, minute keeping, etc.).

17. Distribution System Planning- Electricity
Near and long-term plans to ensure the local distribution system has adequate capacity to meet reliability and safety standards and needs of customers
Filed with the OEB as evidence in rate application
Limited to boundaries of LDC service areas
DISTRIBUTION SYSTEM
PLANNING
Led by the Local Distribution Company (LDC)
Source: CUI/QUEST Primer

18. Distribution System Planning- Natural Gas
Led primarily by Enbridge Gas Distribution or Union Gas
Long-term plans (10-15 years) for distribution assets informed by municipal planning documents and developer relationships
Filed with the OEB as evidence in rate application
Limited to gas utility service areas
Source: CUI/QUEST Primer

19. CDM Planning
The CDM Plan asks for a description of how next generation conservation programs consider electricity needs and investments identified in other planning initiatives (e.g., regional, distribution system and community energy plans)
Energy efficiency target of 7 TWh by LDCs between
Opportunities identified by IESO to extract additional value out of CDM targets by deploying programs in areas where local electricity needs have been identified
Source: conservation in IRRP Primer deck
Energy efficiency target of 7 TWh by LDCs between (30 TWh across all customers province-wide by 2032). Targets are not location specific within an LDC’s service territory.
Programs primarily focus on meeting province-wide energy savings goals
Opportunities identified by IESO to extract additional value out of CDM targets by deploying CDM programs in support of province-wide targets in areas where local electricity needs have been identified
The CDM Plan asks for a description of how next generation conservation programs consider electricity needs and investments identified in other planning initiatives such as the Integrated Regional Resource Planning (IRRP) process, distribution system plans, and community energy plans

20. 2.4 CEPs and IRRPs Working Together

21. Who’s Who in Ontario’s Energy Sector
Province Of Ontario
Regulator
Ontario Energy Board (OEB)
Generates Power Ontario Power Generation (OPG), Private Generators
Municipalities, First Nations & Métis Communities +
Land Use, Transportation, Environment, Economic Development, Energy Staff
Transmits Power* Hydro One, Other Transmitters
Natural Gas
DISTRIBUTION
SYSTEM
PLANNING
Led primarily by Enbridge Gas. Distribution or Union Gas
Long-term plans (10-15 years) for distribution assets informed by municipal planning documents and developer relationships
Filed with the OEB
Limited to gas utility service areas
Distributes Power
Local Distribution Companies (LDCs) 70 In Ontario
Day-to-Day Grid & Market Management Power System Planning, Conservation, Generation
Independent Electricity System Operator (IESO)
Consumers +
Residents & Businesses, Institutions, Associations

22. CEPs offer an opportunity to align with existing energy planning activities
Alignment Opportunities -Data sharing - Focus on peak demand -Collaboration on mapping and spatial targeting - Provincial objectives -Alignment of incentives - Coordinated engagement
IESO
Near- and long-term electrical capacity (kW)
Municipalities
Heating, transportation, GHGs, economic development
LDCs
Overall electricity savings (kWh)

23. Community Energy Planning Process
Baseline Study and Energy Maps
Introduce an energy lens to municipal planning
Integrate with the broader energy planning context
CEP Development
Engagement
Image Source: Advancing Integrated Community Energy Planning in Ontario: A Primer
Things to consider when developing a CEP
General outcomes / deliverables (goals & vision)
Timeframe
Scope
Stakeholders
Available Funding
Other resources
Work Team
Project Leadership within the Municipality
Framing the Narrative
Engagement - the process through which your municipality involves its elected officials, staff from a range
of departments , the LDCs, the gas utility, government and its agencies (e.g. ministries and the OPA) as well as
nongovernmental groups (NGOs), environmental and community organizations and the public. Engagement is an
interactive process that provides an opportunity for the community to ask questions and provide feedback to the
planning team throughout the CEP development. It is more than just a process of sharing information but should
also be used to collect information from the community about local priorities, opportunities and considerations.

24. What CEPs Can Influence
IRRPs (20-year regional electricity plans)
Energy infrastructure siting (from a land use perspective) through the IRRP process
LDC policies and approaches
Demand management initiatives
Local opportunities and priorities
Municipalities, other stakeholders and the public can comment on:
Growth and electricity needs
Alternatives and impacts of alternatives
Local opportunities and priorities
Recommended options

25. Greater Voice and Responsibility in Planning and Siting Energy Infrastructure
Community Energy Plans(CEP) are required in Regional Centres and New Communities Areas.
York Region’s Official Plan, 2010 (YROP-2010) outlines Council’s commitment to demonstrating leadership in the area of energy planning, conservation and innovation. YROP-2010 identifies this commitment to planning for energy in the region in a number of ways including,
Requiring the preparation of community energy plans in Regional Centres and New Communities Areas.
Supporting progressively higher standards in energy efficiency, conservation and renewable energy systems as an element to achieving sustainable buildings.
Employing energy efficiency strategies, renewable energy systems and alternative energy systems in York Region facilities and operations
The IESO has committed to strengthening the existing processes to ensure early and sustained engagement with stakeholders.
One of the suggested mechanisms to facilitate municipal engagement in the planning process includes participation on advisory committees and technical working groups.
Participation on these committees and groups would provide municipalities with the opportunity to advocate for and ensure consistency between Provincial, regional and municipal energy plans and initiatives.
It would also provide municipalities the opportunity to guide energy infrastructure siting decisions from a municipal land use perspective.
Source: Clause No. 4 in Report No. 5 of Committee of the Whole adopted, without amendment, by the Council of The Regional Municipality of York at its meeting held on November 21, 2013.

26. Link to Key Council-Approved Plans
Improving municipal engagement and participation in regional energy planning supports the “Improve Social and Health Supports” priority area within the 2011 to 2015 Strategic Plan and the “Liveable Cities and Complete Communities” and “Living Sustainably” priority areas within Vision 2051.

27. IESO Regional & Community Engagement
IESO has established a dedicated regional and community engagement team specifically for regional planning
Luisa Da Rocha, Manager, Regional and Community Engagement
Luisa’s background is municipal government - 4 years with Vaughan and 10 years with Ajax as Manager of Economic Development.  She also has a degree in Urban Planning from Ryerson.

28. Planning Alignment Resources
ECOP Resources
ECOP Module 1: Community Energy Planning Benefits and Applications
ECOP Module 3: Community Energy Plan Implementation
IESO Regional Planning Resources
QUEST Resources
Community Energy Planning:
Smart Energy Atlas:
The Community Energy Implementation Framework
framework.gettingtoimplementation.ca
These are additional resources that can be helpful in promoting and developing a successful CEP within your community.
For spreadsheet and tutorial for Turning Energy Inventories into Energy Dollars Inventories (send to Gabriella at

29. Online Information Resources
Description of Regional Planning Process 
Info on 21 regional planning processes
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