2. OEI Goals
Significantly increase CCC student transfer to 4-year institutions
Increase student completion through system collaboration in providing access to quality online courses and support services for students, faculty, and colleges
Create economies of scale in resource and technology acquisition

3. Completion by…. Keeping students in the seats we have.
----- Prepared students
----- Prepared faculty
----- Quality course design and content resources
Providing resources to colleges to allow for the addition of quality online courses
Providing students with opportunities to take classes when and where they need them

4. Student Access & Completion
Increase online course quality
Support course design standards
professional development for faculty
Provide online resources and tools (part of a larger learning ecosystem)

5. Student Access & Completion
Just-in-time success resources
Embed basic skills support inside college level courses
Explore strategies to close the online achievement gap
Online tool for students to easily locate credit for prior learning opportunities
Support and promote Open Educational Resources (OER)

6. Governance Structure
Quick description of the governance structure and then discuss the consortium

7. 24 OEI Consortium Colleges
Antelope Valley
Mira Costa
Barstow
Monterey Peninsula
Butte
Mt. San Antonio
Cabrillo
Mt. San Jacinto
Coastline
Ohlone
College of the Canyons
Pierce
Columbia
Rio Hondo
Foothill
Saddleback
Fresno City
Shasta
Hartnell
Ventura
Imperial Valley
Victor Valley
Lake Tahoe
West Los Angeles

8. There are three levels of opportunity for participation in the OEI.
More about Canvas later….. Myth busting: add that courses don’t have to be reviewed to go to canvas only for the exchange.

9. Resource Development Student Success Resources Technology Tools
Faculty Resources
Course Design Standards*
Professional Development
Applying the Course Design Rubric#
Canvas Online Course#
Self Paced
Facilitate
Train-the-Trainer
Online Standards and Practices#
12 weeks facilitated for new online teachers
Modular self-paced and facilitated for those needing some support
Guidance
Course Review Process*
Instructional Designers#
Accessibility Support#
Effective Practices Resources#
Guidelines for use of publisher materials#
Student Success Resources
Tutoring*
Student Readiness*
Accessible to 508*
Accessible to WCAG 2.0 (ready 6/2016)
Online Support Resources
Just-In-Time-Help*
Additional Resources (ready 5/2016)~
List of Resource*
Embedded Basic Skills Guide*
Proctoring#
Digital/ Proctorio#
Campus’ Network (Coming 6/2016)~
Counseling#
Network#
Platform#
Professional Development Course (Coming 5/2016)~
Technology Tools
Canvas*
24/7 Help Desk*
65 Colleges with Submitted Application#
Faculty Resources are Available#
Student# Exchange*
Formerly Course Exchange*
Developed Business Processes#
Developed work flow#
Developed~ Mechanism-MVP Coming 8/2016~
Launch with 8 Pilots~
Set up in progress~
Fall 2016~
I know this is a packed slide but I want to show the magnitude of the work. Because, in this slide, color conveys meaning, there are symbols, too.
Maroon*= ….Blue#=2015-present
Black~=In Production

10. Common Course Management System - Canvas
1.     The committee of 55 members reached a nearly unanimous decision
2.     There was overwhelming support for Canvas from students
3.     Canvas offers an intuitive end user experience
4.     It has a history of strong completion and success rate for students
5.     Faculty user adoption rate at colleges has been significantly higher than other systems
6.     Site visits and reference checks were overwhelmingly supportive of vendor product and was a confirmation of information shared by the vendor.
7.     Canvas also offers flexibility for students to indicate a choice for how to receive notifications and course information.
8.     Canvas offers an intuitive interface for faculty allowing for more time spent on pedagogy rather than on learning or teaching the technology tool.

11. OEI Purchase of Canvas X colleges have declared intent to migrate;
Some important items to note
OEI is currently paying 100% cost until when it will either continue at 100% or drop to OEI paying 2/3 of the cost via ongoing grant funding.
If OEI pays, colleges may choose to have more than one CMS only if they pay the OEI contracted price for Canvas, otherwise colleges have some migration time but must use Canvas as sole CMS.
24/7 Help desk for Canvas is included
Migration resources are available.
Faculty Resources are available, too.
Do we need a list of the 47? The implementation guide is linked at the CMS type.

12. Status on Deliverables
Course design standards & PD
OEI Course Design Rubric developed, piloted and revised
Courses reviewed - 90
Reviewers trained - 60
Faculty and staff participating in “Applying the OEI Rubric” - 500
Student online readiness
Assessment piloted & being redeveloped
Readiness tutorial modules in use with 6K students at pilot colleges & thousands more due to Creative Commons license
Tutoring
NetTutor & WWWB platform in use at 39 colleges
Cost savings > 50%
Academic integrity
Contract with Proctorio for online proctoring
VeriCite for Plagiarism Detection
On-site DE proctoring network in development

13. Status on Deliverables
Consortium
24 colleges meeting regularly
Common Course Management System
Adoption more than 2 years ahead of schedule
65 colleges committed, 13 near commitment
90 colleges project by December 2016
Annual savings > $8 million
Exchange
Administrative components near completion
Student facing components under development
Pilot in Fall 2016

14. Status on Deliverables
Counseling
Contract for Cranium Café platform
Development of counseling network
Coordinating with EPI
Basic skills
Collaborating with CAI
Creating embedded content for underprepared students in transfer courses
Credit for prior learning
Collaborating with CCCCO & DWM
Focusing on veterans

15.
New Web site: Brief Tour

16. Exchange Course Review

17. Online Course Exchange
Simply put: Enhanced access for students to get a course needed for completion from another college in the consortium that they cannot get at their home college, without a lot of hassle.

18. Implications of the Exchange…
Access to “hard to get” courses needed to graduate or transfer
Exchange courses seamlessly articulate between colleges (specified C-ID, ADT courses)
Examples of streamlined processes for students:
Streamlined application and registration processes
Financial aid combined across colleges in the Exchange
Course status and transcript data shared back to home college (credit toward degree or transfer goal)
Students and faculty use a Common Common Course Management System (Canvas)

20. Professional Development
Helping Faculty to:
Apply Best Practices in Online Course Design and Accessibility
Utilize Online Tools for Student Success
Get the Most from Canvas

21. Online Course Design & Accessibility
Course Design Rubric
Practices that aid student retention and success.
Assists colleges with accreditation standards.
Accessibility Activities: Oct 2016
Rubric Revisions: Nov 2016
Revised Review Process: Jan 2017
“I'm happy to be part of the OEI!  The review process was the best professional development opp I've had as an online instructor.” 

22. Tools for Student Success
Goal: To work with colleges to support and augment local training for…
Online Learning Readiness
Online Tutoring
Academic Integrity Tools
“The comparison of resourced online to non-resourced online is incredibly important.” 

23. Professional Development
4-week Introduction to Teaching with Canvas
Free to faculty at OEI pilot colleges and colleges that have committed to Canvas
Self-paced version available NOW
“Train-the-trainer” events held
Creative Commons version available
Canvas Faculty Support Calls
Instructional Design help
CCC Community in Canvas
Canvas Subscription Training Available

24. Accessibility
Courses in the Exchange must be fully compliant for students with disabilities
Standard: WCAG 2.0 AA
Recently hired accessibility specialists to support faculty
Pilot: Ally accessibility tool

25. The Exchange Looking Ahead
Mechanism for colleges to make courses available to students that they can’t offer every semester
Expand access to degrees through joint programs, where a student’s home college has most of the courses needed to offer a degree but lacks a few
Help colleges balance access to courses online if we ever find ourselves turning students away again
Collaborative program offerings between colleges

26. Additional Courses (Fall 2017; e.g., CSU GE Pattern)
Spring ‘17
Fall ‘17
Spring ‘18
Fall ‘18
Spring ‘19
Additional Colleges Join Consortium
Additional Courses (Fall 2017; e.g., CSU GE Pattern)
Exchange Pilot Ends
Initial 17 C-ID ADT Pilot Courses
All 24 pilot colleges
(Courses live)
Exchange Expansion
First 8 colleges
(Priority Registration live)
First 8 colleges
(courses live)
EXCHANGE SCALING: OVERVIEW

27. Does Everyone have to be in the Exchange?
Courses in CCMS do not have to be part of the Exchange
Exchange courses must be in the CCMS
CCMS (Any college)
Local Online Courses
Local F2F, Hybrid Courses
Online Course Exchange (Consortium Colleges)
Requires OEI Course Review
C-ID, ADT Approved Courses
Focused on Student Completion
Who gets credit?
Teaching College: FTE ($)
Home College: Completion

28. Exchange Implementation In-Depth

30. Exchange Application College Adaptor Admin Portal Student Portal
College Adaptor - Currently being implemented at 8 FL Colleges
Student Portal - In Development
Admin Portal - 90% Complete
Admin Portal
Student Portal
College Adaptor
PeopleSoft Banner Colleague

31. College Adaptor SIS Communication PeopleSoft Banner Colleague Work Day
Custom SIS?
Expansion to Other Services

32. Admin Portal Provide Custom Messaging Home College Teaching College
Manage Exchange Courses
Terms
Sections
Seats
Access Reporting
Financial Aid
Enrollments
Admin Portal

33. Student Portal Student Facing Screens Checks for Eligibility
Deliver Messaging
Home College
Teaching College
Registration Workflow
Application
Pre-req’s
Payment
Student Portal

34. OEI Course Exchange Timeline 2016-2017
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SIS Adaptor
(8 Colleges)
Admin Workflow
Test/Production
Student Workflow
Test/Production
Early Reg. Pilot 8
Course Exchange Use 8
Bug Fixes
Bug Fixes, v1.1 release
Bug Fixes, v1.2 release
SIS Adaptor (16 colleges)
SIS Adaptor (New Colleges)
Admin Workflow (16)
Student Workflow (16)
Early Reg. Piloting 16
Course Exchange Use 16
Admin Workflow (New 1)
Student Workflow (New 1)
CVC-SS Portal Integration
CVC-Exchange Integration Planning, Development and Production

35. OEI Course Exchange Timeline 2017-2018
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SIS Adaptor
(New)
Admin Workflow
(New 1)
Student Workflow (New 1)
Early Reg. (New 1)
Course Exchange Use (New 1)
Bug Fixes
Bug Fixes, v2.0 release
Bug Fixes, v2.1 release
Admin Workflow (New 2)
Student Workflow (New 2)
Early Reg. (New 2)
Course Exchange Use New 2
Admin Workflow (New 3)
Student Workflow (New 3)
CVC-Exchange Integration Planning and Development, and Production

36. PROJECT EVALUTION AND DATA ACCESS (RP GROUP)

37. OEI Implementation Site Visits
OEI Evaluation
OEI Implementation Site Visits

38. Outline Goals of the evaluation Evaluation activities College support
OEI Implementation Spring 2016 Site Visits

39. Goals of the Evaluation
Demonstrate whether OEI is having the desired outcomes
Provide formative feedback to the OEI project team to inform continuous improvement efforts
Identify successes and areas that can improved to support successful statewide implementation
Communicate OEI’s value both internally and externally
Partnership model allows us to work with OEI to accomplish some of the things listed here:
OEI Implementation Spring 2016 Site Visits

40. Evaluation
Survey research for tutoring, readiness modules – online course preparation, course review process, and Canvas
In the hopper are evaluations of the Exchange, Counseling Network, and Academic Integrity tools that include Proctoring and Plagiarism detection tool
OEI Implementation Spring 2016 Site Visits

41. College Support
Surveys to collect feedback of OEI products and services from faculty and students
Collection of student level records every term for survey matches to look at impact
OEI Implementation Spring 2016 Site Visits

42. Questions?
OEI Implementation Spring 2016 Site Visits

43. Thank you!

44. Online Services Overview

45. Online Learning Support
Online Readiness (Quest Program)
Professional Development & Course Design Rubric
Recommended Library Services
Online Counseling Network & Platform
Online Test Proctoring
Plagiarism Deetection
Common Course Management System
Mention Accreditation
Embedded Support for Underperforming Students
Accessibility Support & Universal Design
Online Tutoring 24x7
& Platform

46. Resource Updates Online Student Readiness:
No cost online student readiness modules now available to all colleges
Readiness modules combined with Smarter Measure Assessment employed at pilot colleges

47. Online Learner Readiness Tutorials
“Quest for Online Success”
No cost online student readiness tutorials are now available to all 113 CCCs
Can be easily embedded within a course, or linked to from anywhere
Hosted by TTIP South …
13 tutorials
1-6 focus on skill development for students new to online
Remaining modules designed for more experienced online students
Picture of screen hyperlinks to the actual module you can show if you want

48. ONLINE EQUITY GOALS Decrease success rate gaps in online courses
Identify strategies to address inequities
Arnita
Broad-based Work Group (faculty, counselors, administrators, researchers, instructional designer)
Meets biweekly via Zoom
Focused on creating an equity framework to address achievement gaps, provide institutions with support to assist them with meeting the goals outlined in their student equity plans

49. Online Library Resources
Workgroup established to identify areas for system-wide coordination for online library services/resources
Partnership with Council of Chief Librarians, Academic Senate
Identify best practices for CCC libraries in serving online students
Evaluate various technologies and options for networking librarians across colleges (e.g., reference, information competency resources, student portfolios, etc.)

50. Resource Updates Academic Integrity: Plagiarism detection Proctoring
Pilot with VeriCite
Negotiated rate for all colleges
Proctoring
Online solution – now available
Proctorio
Systemwide network of proctoring sites in development

51. Automated remote proctoring
Works within Canvas
Browser lockdown options
Documents Student ID authentication (plus additional metadata)
Dynamic range of variables and behavior settings that can be tracked as “suspicious behaviors” or exam abnormalities
Computer-based abnormalities
Environmental abnormalities
Technical abnormalities
Compare data across student attempts (e.g., identify possible exam collusion)
Flexible settings allow faculty to customize the student experience and security levels

53. Online Tutoring Capabilities
Students can
Meet with a live tutor (up to 24/7, depending on subject)
Use “Question and Answer Center” 24/7 (asynchronous tutoring)
Essay or paper review 24/7 via “Paper Center”
Service funded for pilot colleges; Reduced cost for non-pilot colleges

54. Online Tutoring Platform
WorldWideWhiteboard
license for any CCC to use w/local tutors
Longer term goal is to develop a CCC online tutoring consortium built upon the WWWB platform
Currently working with ACTLA (Association of Colleges for Tutoring and Learning Assistance) to determine level of interest and feasibility

55. Online counseling Platform
CC is an online meeting and collaboration platform designed specifically for online counseling.
Synchronous online career, personal and educational counseling appointments
Online academic advising appointments
Online drop in / walk in sessions
System-wide agreement for reduced cost to all 113 CCCs

56. Supporting Online Counseling
Network Structure and Approach
Partner with community colleges to establish a uniform approach
Create a community of online counselors trained in working with online students utilizing the same platform
Professional Development and Standards
Develop and deliver professional development training and materials
Align to the National Board of Certified Counselors standards for distance counseling professionals