1. Academic Program Review Workshop 2017
D. Kent Johnson, PhD

2. Overview New Program Review
OAA 16-2 and 16-3 outlined a new program review process.
The purpose of the review is to:
Enhance academic program quality
Assure institutional accountability
Serve as the basis for planned change

3. Program Review Framework
Annual Program Assessment Reports
Department Annual Reports (formerly USAP)
Program Review
7 year Cycle
Department Profiles

4. Process New Program Review Seven Year Cycle
OAA Support (workshop, cost support for external reviewers, in house consultants, draft review, etc.)
Program Review based on self-study prepared by departmental faculty and staff
Based on three documents – Departmental Profiles, Annual Assessment Report and Feedback, and USAP Reports (to be replaced with Annual Report beginning with 2018 cycle)
Dean review and comment
External peer review (comprised of at least two faculty external to the university and appointed by dean) and report
Final Self Study reviewed by Dean and VCAA to discuss findings and plan of action

5. Program Review Report Outline
(not to exceed 25 pages)
Program Context
Departmental Profile (IR)
Strategic Direction (Source Document USAP Reports)
Student Learning (Annual Assessment Reports)
Faculty
Students and Alumni
Other Comments
5 year improvement plan

6. Program Review Timeline
Self Study Development (Jan 2017-Dec 2017)
January: Program Review Initiated
Feb-March: Planning Workshop
April – December: Collect and organize documents for self-study
November: Peer review members identified and contacted
December: Department submits draft self-study draft to College Dean

7. Program Review Timeline
Self Study Review and Revision (Jan 2018 – May 2018)
January: Dean/designee reads self-study and forwards comments to department
Feb: Department revises draft and sends final self study report to dean
Early March: External peer review team on-campus review of report*
Early April: External peer review team submits report to the department*
May: Department submits draft self-study draft to College Dean
* For Accredited Programs completing Program Review and their Professional Accreditation in the same cycle, the External Peer Review for the Accreditation Visit replaces the Program Review Peer Review. Be sure to include their comments and your responses in the Program Review Report.

8. Program Review Elements
Source Documents
Primary Supporting Documents:
Annual Assessment Reports
USAP (to be replaced by Program Annual Report)
Departmental Profile

9. Source Documents Annual Assessment Report Outline

10. Source Documents Unit Annual Report
USAP goals/accomplishment/progress (will be replaced with new report in Fall 18)
Faculty, student, and staff significant accomplishments in the areas of scholarship and creative endeavor, teaching and learning, service (only items not included in USAP goals)
Alumni information such as survey information, career accomplishments, employment, professional and graduate school enrollment
Resource allocation recommendations

11. Source Documents Departmental Profile Number of degrees awarded
Credit Hours generated
Number of majors and faculty
Resources/budget
Recruitment and retention rates
Graduation rates

12. Program Review Elements
I. Program Context
Provide information that will help in understanding the program. Potential topics include:
Program history
Program demand/niches
Accreditations & licensures
Curriculum
Major program changes since last review

13. Program Review Elements
II. Departmental Profile
Review and discuss trends and information derived from the Departmental Profile. Discuss progress on program viability metrics based on this information.

14. Program Review Elements
III. Strategic Direction
Using USAP report(s), reflect on and answer the following questions:
How have your goals aligned and supported the mission of the department?
How have they aligned with the strategic direction of the department?
What goals have been achieved? (evidence (e.g., metrics used) to support conclusions)
Additional resources to assist in accomplishing goals – how were resources used, what impact did they have on reaching goals.
Identified needs that have not been met – how have unmet needs influenced your program.

15. Program Review Elements
IV: Student Learning
Using Annual Assessment report(s), reflect on and answer the following questions:
What are your student learning outcomes (SLO’s)?
Are Program’s SLO’s aligned with discipline practices and the Baccalaureate Framework?
Are program learning outcomes current, relevant, and measurable?
Are the assessment data adequate? Are they aligned with the learning outcomes? Provide specific examples from the Annual Assessment reports.
What have you learned from an examination of assessment data (specific examples)?
Describe how assessment data are used to improve student learning and achievement.
Based on your assessment findings, what additional resources/facilities (departmental or campus) are needed to improve learning.

16. Program Review Elements
V. Faculty
Using appropriate departmental reports, address the following:
Assess all faculty (all ranks and Limited Term Lecturers) in terms of qualifications: teaching, research, scholarship and creative endeavor, and service/engagement. How does this staffing impact the delivery of the program?
Assess department, college/school, and campus-level support for all faculty development (e.g. mentoring, promotion and tenure criteria and processes, governance issues).

17. Program Review Elements
VI. Students and Alumni
Highlight significant student and alumni accomplishments.

18. Program Review Elements
VII: Other comments
Discuss any other topics not adequately covered in the sections listed above (e.g. support to other academic units, staffing, diversity initiatives, outreach activities).

19. Program Review Elements
VIII: 5-Year Improvement Plan
Based on this review, please provide a 5-year improvement/maintenance plan.
Plan should include:
Strengths
Areas needing improvement
Challenges/concerns
Recommendations/plans of action (including resources needed)

20. Program Review Elements
Appendices
Annual assessment reports
IR data (most recent profile)
Unit annual reports from last program review to present)