1. GSA’s Comprehensive Travel Programs
May 03, 2017
Florence Francis
U.S. General Services Administration
27th Annual NNAPA
Procurement Training Conference

2. Topics Overview of GSA Travel Programs Airline City Pairs Program
GSA Lodging®
Guidance on use of government travel programs by
Tribes and Tribal organizations
Other non-Federal Entities

3. GSA Travel is an Integrated Approach to Federal Travel Management
Provides shared, government-wide solutions that help customers manage their travel economically while accomplishing their mission
Airline City Pairs Program
GSA Lodging®
Travel Training
Includes customer service and acquisition support
Saves taxpayer dollars

4. Airline City Pairs Program

5. City Pair Program FY 17 8 Contract Carriers
9,103 domestic and international City Pairs
CPP fares benchmark 51% lower than commercial like fares

6. Benefits No advance purchase required
Stable prices enabling travel budgeting
No airline change/cancellation fees
Tickets are fully refundable
Last seat availability
Dual fares (YCA, _CA)
No blackout periods
No stay restrictions

7. Government Contract Fares
Two contract fares
YCA offers last seat availability
_CA is a deeply discounted fare
48 Hour Auto-Cancellation for YCA and _CA fares
Reservations that have not been ticketed 48 hours prior to departure are subject to automatic cancellation by the airlines
7 Day Auto- Cancellation for International Business Class Fares NEW FOR FY18!
Reservations that have not been ticketed within 7 days prior to departure are subject to automatic cancellation by the airlines

9. How to Purchase City Pair Fares
Approved Booking Channel
Tribal Travel Office
Travel Agency
Cannot purchase City Pair fares through public booking engines (Expedia, Orbitz, etc.)
Form of Payment
SmartPay® Travel Card
Government Transportation Request (GTR) (for International travel only)

10. Mandatory Users of the CPP
The Indian Self-Determination and Education Assistance Act
A tribe or tribal organization is eligible to use the Airline City Pairs Program if traveling on authorized tribal government business.
Native American Housing Assistance and Self-Determination Act
Tribes or Tribally designated Housing Entities that are Mandatory Users in Accordance with Section B.4 A (15)
List of Mandatory User Tribes or Tribal Organizations

11. Mandatory Users of the CPP, cont.
Petition must be filed to be added to list of approved users
Eligible tribes or tribal organizations will be added individually

12. GSA Lodging® Programs

13. GSA Lodging®
Variety of lodging programs to support customers and agencies
FedRooms®
FedRooms for Groups & Meetings
Long Term Lodging
Emergency Lodging Service 

14. FedRooms® Programs Transient Travel (standard business travel)
Discounted hotel rates
At or below per diem
Free WiFi
4pm day of arrival cancellation (in the US)
No add-on extra fees
nights
Reserve through Fedrooms.com

15. FedRooms® - Peace of Mind
Rates at or below per diem
Free WiFi
Cancellation policy of 4. p.m. or later day of arrival
NO early departure fees
NO pre-payment
ADA and FEMA compliant
NO minimum stay requirements
NO additional fees (i.e. resort fees, booking fees)
Keep hotel brand reward points!!

16. Compare “GOV” Rates to FedRooms
FEDROOMS® RATE
(GSA managed)
GOVERNMENT RATE (GOV) (Hotel managed)
Managed by the hotel
Not necessarily below per diem
Not necessarily FEMA compliant
Possible hidden fees
Possible cancellation fees
Possible early check-out fees
Managed by GSA
Always at or below per diem
Always FEMA & ADA compliant
No unadvertised fees
Cancel policy up to 4pm day of arrival
No early check-out fees

17. With 140+ hotel chains represented, FedRooms® offers travelers choices!

18. FedRooms® Programs, cont.
FedRooms Groups & Meetings Market Research Tool
Provides market research for meetings
Works best for meetings housed in one hotel
10+ Participants (will vary by hotel)
Receive quotes from properties in 3-5 business days
Enables easy comparison of room rates, meeting room rates, ancillary fees, amenities, etc
Eliminates calling multiple hotels
ONLY market research – not a contracting solution

19. FedRooms for Groups & Meetings
FedRooms®, in partnership with Cvent, offers groups and meetings market research services for government meeting planners. The market research service is free and simple to use. 
Important Information:
Please note, the market research that FedRooms provides is considered informational in nature and does not constitute a request for proposal, offer or award. 
FedRooms for Groups and Meetings allows government meeting planners to gather useful information to locate hotels that meet their requirements. Through the market research service, FedRooms provides planners with a side-by-side comparison of costs and property features, removing the busy work as you are researching hotels. All FedRooms hotels offer rates that are at or below per diem, FEMA certified and ADA compliant (U.S. territories).
Our Simple Process:
1. Meeting planners complete an online check list detailing requirements.  2. FedRooms sends the requirements to the hotels via the Cvent service. 3. FedRooms sends the government meeting planner a side-by-side market comparison once the hotels have responded via the Cvent service (normally four to six business days). The FedRooms market research service is now complete!
PLEASE NOTE: At this stage, the market research through the FedRooms service is closed and all next steps will be executed by the tribe in accordance with their procurement policies and procedures.

20. Long Term Lodging (LTL)
Long Term Lodging (LTL) under the Transportation, Delivery and Relocation Solutions (TDRS) Schedule 48 (SIN 653 9) is designed for lodging needs of 30 days or more
This program provides housing accommodations for temporary or permanent relocation and extended training assignments
Typical facilities include fully furnished apartment or condominium type properties with all the comforts of home

21. Emergency Lodging Services (ELS)
The ELS BPA may be used for relief/emergency support personnel, displaced disaster/emergency victims, Continuity of Operations (COOP) events, & National Special Security Events (such as the recent Inauguration or Papal visit to the US)
Services offered under the ELS BPA include:
Locating and sourcing temporary housing with a single call to CLC;
Negotiating discounted rates;
Providing a phone line for GSA BPA at  ;
Providing an audit and reporting trail; and
Blocking rooms for personnel during a COOP event
Emergency Lodging Services website

22. Travel Services Solutions (TSS) – Sch 599
Travel Agent Services contractors provide professional travel agent and related services to assist in meeting your travel needs.
Schedule 599
599 1 Travel Consulting Services
599 2 Travel Agency Services
599 3 Lodging Negotiations & Mgmt Services
599 4 & Air Charter Services

23. Guidance on use of Government Travel Programs

24. Eligibility
Tribes and Tribal Organizations have access when performing travel related to:
Grants
Contracts
Funding/Cooperative agreements

25. Eligibility, cont. Travel Functions must be related to:
Indian Self-Determination and Education Assistance Act
The Native American Housing Assistance Self Determination Act
Tribes, Tribal Organizations and other non-Federal Entities cannot use the GSA travel programs (except FedRooms) for non-authorized use, such as:
Other business travel not authorized above
Program specific exclusions
Leisure travel

26. Prerequisite: Participation SmartPay®
SmartPay ® is the government’s official charge card
Submit GSA SmartPay® Program application to Varuna Singh
If approved, GSA Contracting Officer will determine use of the card for the specific programs
For example, the Tribes, Tribal Organizations must have statutory authority to use CPP

27. Obtaining Government Travel Services
After obtaining a SmartPay® Travel Card, there are several options to access the programs:
Use a travel agent under the GSA TSS schedule (599)
Obtain travel through use of own Travel Agent

28. Obtaining Government Travel Services
Obtain travel through use of own Travel Agent or,
Use a travel agent under the GSA TSS schedule (599).
Utilize City Pair Program
GSA SmartPay® Travel Card is required
Utilize FedRooms® for hotel rooms
Search and book at fedrooms.com
Government ID or travel orders may be required
Check with hotel policy

29. Points of Contact
Airline City Pair (202) Lodging (703) (703) Travel Resources website