2. Content Basics and fundamentals GSR Part 2
Driving safety and performance
Management System
Leadership and Culture for safety
Conclusion
Module 3 - Core set on Leadership and Management for Safety
2016

3. 1. Basics and Fundamentals
Difference between management and leadership
The Leader
Defines reality: Where are we today?
Defines the vision: Where do we want to be?
Defines how will we get there?
Good Managers act as leaders
Leaders are not necessarily managers
Leadership = a relationship
Management = a function
Create shared understanding as driver for change
Focus on short-term objectives and goals achievement
Define and share current and expected situations
Planning, Budgeting, Organizing, Staffing
Aligning people
Task distribution and follow-up
Motivating, influencing and inspiring
Controlling, problem Solving
Module 3 - Core set on Leadership and Management for Safety
2016

4. 1. Basics and Fundamentals
Difference between Management and Leadership
Management is a formal, authorized function for ensuring that an organization operates efficiently and that work is completed in accordance with requirements, plans and resources. Managers at all levels need to be leaders for safety
Leadership is the use of an individual’s capabilities and competences to give direction to individuals and groups and to influence their commitment to achieving the fundamental safety objective and to applying the fundamental safety principles, by means of shared goals, values and behaviour
Leading
Managing
SAFETY
Module 3 - Core set on Leadership and Management for Safety
2016

5. 1. Basics and Fundamentals
The fundamental safety objective is to protect people and the environment from harmful effects of ionizing radiation
Responsibility
for Safety
Protective
Actions to
Reduce Existing
Or Unregulated
Radiation Risks
Role of
Government
Emergency
Preparedness
and Response
Leadership and
Management
for Safety
Prevention
of Accidents
Justification of
Facilities and
Activities
Optimization
of Protection
Limitation of
Risks to
Individuals
Protection of
Present and
Future
Generations
Module 3 - Core set on Leadership and Management for Safety
2016 5

6. 2. GSR Part 2
GS-R-3
“To define requirements for establishing, implementing, assessing and continually improving a management system that integrates safety, health, Environmental, security, quality and economic elements to ensure that safety is properly taken into account in all the activities of an organization.”
Effective leadership and management for safety must be established and sustained in organizations concerned with, and facilities and activities that give rise to, radiation risks.
Leadership and
Management
for Safety
Module 3 - Core set on Leadership and Management for Safety
2016 6

7. Integrated Management System - GS-R-3
2. GSR Part 2
Management Responsibility
Resource Management
Process Implementation
Measurement, Assessment and Improvement
Integrated Management System - GS-R-3
[From GS-G-3.1 |2.4] The regulatory body’s management system should address in an integrated manner: responsibility for its planning and its implementation, resources, processes and provisions to measure, assess and improve its performances relating safety and regulation of safety.
Module 3 - Core set on Leadership and Management for Safety
2016

8. Addresses comprehensively Principle 3 as well as Principle 1
2. GSR Part 2
The fundamental safety objective is to protect people and the environment from harmful effects of ionizing radiation
GS-R-3
Partially addressed Principle 3, focussing mainly on the management system
Responsibility
for Safety
GSR Part 2
Addresses comprehensively Principle 3 as well as Principle 1
Requirement 1 deals with the achievement of the Fundamental Safety Objective
Leadership and
Management
for Safety
Module 3 - Core set on Leadership and Management for Safety
2016 8

9. 2. GSR Part 2
GS-R-3
“To define requirements for establishing, implementing, assessing and continually improving a management system that integrates safety, health, Environmental, security, quality and economic elements to ensure that safety is properly taken into account in all the activities of an organization.”
Leadership and
Management
for Safety
GSR Part 2
“To establish requirements that support Principle 3 of Fundamental Safety Principles [1], in relation to establishing, sustaining and continuously improving leadership and management for safety, and an effective management system.
This is essential in order to foster and sustain a strong safety culture in an organization. Another objective is to establish requirements that apply Principle 8, which states that All practical efforts must be made to prevent and mitigate nuclear or radiation accidents.”
Module 3 - Core set on Leadership and Management for Safety
2016 9

10. 2. GSR Part 2 Achieving the fundamental safety objective
Leadership for Safety
Responsibility of Management
Management of Resources
Process Implementation
Measurement, Assessment and Improvement
Safety Culture
Module 3 - Core set on Leadership and Management for Safety
2016

11. 3. Driving safety and performance
Requirement 2: Demonstration of leadership for safety by managers
Managers shall demonstrate leadership for safety and commitment to safety
The senior management of the organization shall demonstrate leadership for safety by:
Establishing, advocating and adhering to an organizational approach to safety that stipulates that, as an overriding priority, issues relating to protection and safety receive the attention warranted by their significance
Acknowledging that safety encompasses interactions between people, technology and the organization
Establishing behavioural expectations and fostering a strong safety culture
Establishing the acceptance of personal accountability in relation to safety on the part of all individuals in the organization and establishing that decisions taken at all levels take account of the priorities and accountabilities for safety.
[From GS-G-3.5 |para 2.15; DS456 | req. 2, 5]
Individuals in an organization generally seem to emulate the behaviours and values that their leaders personally demonstrate.
Module 3 - Core set on Leadership and Management for Safety
2016

12. 3. Driving safety and performance
Managers shall ensure that their leadership includes:
Setting goals for safety consistent with the policy for safety, actively seeking information on safety performance and demonstrating commitment to improving safety performance
Development of individual and institutional values and expectations for safety by means of their decisions, statements and actions
Ensuring that their actions serve to encourage the reporting of safety related problems, to develop questioning and learning attitudes, and to correct acts or conditions that are adverse to safety
Managers at all levels in the organization
Shall encourage and support all individuals in achieving safety goals and performing their tasks safely
Shall engage all individuals in enhancing safety performance
Shall communicate clearly the basis for decisions relevant to safety
[From DS456 |Req. 2]
A good understanding on beliefs and basic assumptions will contribute to enhance safety culture and to support a real involvement of employees to strategy and plan of the regulatory body.
Module 3 - Core set on Leadership and Management for Safety
2016

13. Content Basics and fundamentals GSR Part 2
Driving safety and performance
Management System
Leadership and Culture for safety
Conclusion
Module 3 - Core set on Leadership and Management for Safety
2016

14. Senior Management has Prime Responsibility for the Management System
Requirement 3: Responsibility of senior management for the management system
Senior management shall be responsible for establishing, applying, sustaining and continuously improving a management system to ensure safety.
Senior management shall retain accountability for the management system even where individuals are assigned responsibility for coordinating the development, application and maintenance of the management system
Senior management shall be responsible for establishing safety policy
Senior Management has Prime Responsibility for the Management System
Module 3 - Core set on Leadership and Management for Safety
2016

15. 4. Management System
Requirement 4: Senior management shall establish goals, strategies, plans and objectives for the organization that are consistent with the organization’s safety policy
Developed in such a manner that safety is not compromised by other priorities
Safety goals shall be measurable and periodically reviewed
Requirement 5: Senior management shall ensure that appropriate interaction with interested parties takes places
[From GS-G-3.1 |3.1; GS-G 3.1|2.24; GS-G-3.1 |3.2; GS-G-3.1 |3.3]
[From GS-G-3.1 |3.1] The efficiency of a management system should begin at the level of senior management. [From GS-G 3.1|2.24] Senior management should prepare a plan to achieve full implementation of the management system. Responsibility for the effectiveness of the management system should not be delegated. [From GS-G-3.1 |3.2] The senior management should be responsible and accountable for the planning and implementation of a management system that is appropriate to the organization. It is the role of senior management to establish and cultivate principles that integrate all requirements into daily work. Senior managers should provide the individuals performing the work with the necessary information, tools, support and encouragement to perform their assigned work properly. [From GS-G-3.1 |3.3] Visible and active support, strong leadership and the commitment of senior management are fundamental to the success of the management system.
SAFETY CULTURE IS ADDRESSED IN ANOTHER PRESENTATION
GRADED APPROACH IS ADDRESSED LATER ON IN THIS PRESENTATION
Module 3 - Core set on Leadership and Management for Safety
2016

16. So that Safety is not compromised
4. Management System
What does Integration of the management system mean?
Single framework for arrangements and processes to address organizational goals and requirements which integrates its elements
Safety
Health
Environmental
Security
Quality
Economic
Social responsibility…
So that Safety is not compromised
GS-R-3
Module 3 - Core set on Leadership and Management for Safety
2016

17. 4 Main Components 4. Management System Key Concepts
Based on a process approach: any work is a set of interrelated processes
All individuals involved contribute to achieving objectives
A management system is binding to everyone in the organization
Module 3 - Core set on Leadership and Management for Safety
2016

18. Leadership and management for safety
Team Training
10/1/2017
4. Management System
Evolution of Management Concept
Leadership and management for safety
GS-R Part 2
Integrated Management System
Safety & Performance
Quality Management
GS-R-3
Quality Assurance
50-C-Q
This slide shows how the agency standards followed the evolution in this area.
QUALITY CONTROL Emphasizes testing of products in order to uncover defects and reporting to management who make the decision to allow or deny the release
QUALITY ASSURANCE: Systematic monitoring and evaluation of the various aspects of a project, service or facility to maximize the probability that minimum standards of quality are being attained by the production process. QA attempts to improve and stabilize production and associated processes in order to minimize issues that led to the defects in the first place. It cannot absolutely guarantee the production of quality products
QUALITY MANAGEMENT: Management of activities and function needed to maintain a desired level of quality. This includes creating and implementing quality planning and assurance, as well as quality control and quality improvement
INTEGRATED MANAGEMENT SYSTEM: Integrates all organization's systems (quality, environment, health, security, etc.) and processes into one complete framework, enabling an organization to work as a single unit goal: improving the performance of the entire organization
Systemic approach for interaction between Individuals, Technology and organization
Quality Control
50-C-QA
1985
1988
1996
2006
2016
Module 3 - Core set on Leadership and Management for Safety
2016

19. 4. Management System
Requirement 6: Integration of the management system
The management system shall integrate its elements, including safety, health, environmental, security, quality, human-and-organizational-factor, societal and economic elements, so that safety is not compromised.
The management system shall be applied to achieve goals safely, to enhance safety and to foster a strong safety culture by:
Bringing together in a coherent manner all the necessary elements for safely managing the organization and its activities
Describing the arrangements made for management of the organization and its activities
Describing the planned and systematic actions necessary to provide confidence that all requirements are met
Ensuring that safety is taken into account in decision making and is not compromised by any decisions taken
Module 3 - Core set on Leadership and Management for Safety
2016

20. 4. Management System
Requirement 7: Application of the graded approach to the management system
The management system shall be developed and applied using a graded approach
Criteria to grade the development and application of the system shall be documented. Graded approach shall take into account:
Safety significance and complexity of the organization, operation of facility of conduct of the activity
Hazards and magnitude of potential impacts (risks)
Possible consequences for safety in case of failure or unanticipated event
Application of graded approach is about allocation of resources and efforts
Module 3 - Core set on Leadership and Management for Safety
2016

21. 4. Management System
Requirement 8: Documentation of the management system
The management system shall be documented. The documentation of the management system shall be controlled, usable, readable, clearly identified and readily available at the point of use.
The documentation shall include as a minimum
Policy statements on values and behavioural expectations
Fundamental safety objective
Description of the organization and its structure
Description of Responsibilities and Accountabilities
Levels of authority
Description of how the management system comply with relevant requirements
Description with interactions with external organizations and interested parties
Documents shall be controlled including revisions
Records shall be specified and controlled
Retention times of records and associated test materials and specimens shall be established. Media are to be compatible with retention time.
Module 3 - Core set on Leadership and Management for Safety
2016

22. 4. Management System Requirement 9: Provision of resources
Senior management shall determine the competences and resources necessary to carry out the activities of the organization safely and shall provide them
Ensure to have or maintains access to all competences and resources necessary to conduct activities and to discharge all responsibilities
Determine which competences and resources are to be internal, and which ones can be external
In-house, competences for leadership at all management level, related to safety culture and human and organizational aspects
Ensure that all individuals are suitably competent for their tasks and works, competence requirements established accordingly
Individuals to be trained including on relevant requirements of the management system and importance of their activities for safety
Knowledge and information shall be managed as a resource
Module 3 - Core set on Leadership and Management for Safety
2016

23. 4. Management System
Requirement 10: Management of processes and activities
Processes and activities to be developed and effectively managed to achieve the organization’s goals without compromising safety.
Processes shall be documented. Documentation to be maintained and consistent with any existing documents
Records to be specified in the process documentation
The sequencing of a process and the interactions between processes to be specified so that safety is not compromised. Effective interaction between processes includes those conducted by external service providers to be ensured
Responsibilities and criteria to conduct oversight activities shall be specified
Process modifications shall be controlled
Safety-related processes shall be duly controlled
Module 3 - Core set on Leadership and Management for Safety
2016

24. 4. Management System Requirement 11: Management of the supply chain
The organization shall put in place arrangements with vendors, contractors and suppliers for specifying, monitoring and managing the supply to it of items, products and services that may influence safety
The organization shall retain responsibility for safety when contracting out any processes and when receiving items, products, services
Organization shall be an intelligent customer
Management system shall include arrangements for managing the supply chain (qualification, evaluation, oversight…)
Arrangements to ensure that suppliers comply with safety requirements and expectations
Module 3 - Core set on Leadership and Management for Safety
2016

25. 4. Management System
Requirement 13: Measurement, assessment and improvement of the management system
The effectiveness of the management system shall be measured, assessed and improved to enhance safety performance, including minimizing the occurrence of problems relating to safety
Effectiveness of management system to be monitored and measured
Processes to be regularly evaluated
Non-conformances and correctives actions to eliminate, prevent and mitigate consequences
Independent assessment and self-assessment
Senior management periodic review of management system
Lessons, feedback evaluation and timely use
Learning also form successes and strengths
Module 3 - Core set on Leadership and Management for Safety
2016

26. 5. Leadership and Culture for safety
Requirement 12: Fostering a culture for safety
Individuals in the organization, from senior managers downwards, shall foster a strong safety culture. The management system and leadership for safety shall be such as to foster and sustain a strong safety culture
All staff shall contribute to foster and sustain safety culture
All managers shall advocate and support:
Common understanding of safety and safety culture
Acceptance by all of personal accountability for their attitudes and conduct with regard to safety
Culture to encourages trust, collaboration and communication
Reporting of problems to HTO factors and safety related deficiencies
Questioning attitudes
The means to enhance safety and foster safety culture, using systemic approach
Safety oriented decision making in all activities
Exchange of ideas and combination of safety and security culture
Module 3 - Core set on Leadership and Management for Safety
2016

27. 5. Leadership and Culture for safety
Requirement 14: Measurement, assessment and improvement of leadership for safety and of safety culture
Senior management shall regularly commission assessments of leadership for safety and of safety culture in its own organization.
Self-assessment of leadership and safety culture done at all levels, and making use of recognized experts competent in the area
Independent assessment
Results of assessment communicated at all levels in the organization and shall be acted upon to foster and sustain a strong safety culture.
Module 3 - Core set on Leadership and Management for Safety
2016

28. 6. Conclusion Any managers needs to be leaders for safety
Leadership is about giving direction to individuals and groups and influencing their commitment
Management is a function to ensure an organization operates efficiently and effectively
Management system is the key tool for managing an organization and its activities in compliance with requirements and in line with expectations when ensuring Safety is not compromised
GSR Part 2 intends to cover all key aspects of Leadership and Management for Safety
Safety culture
Human and organizational factors and their interactions with technology
Module 3 - Core set on Leadership and Management for Safety
2016

29. Thank you j.jubin@iaea.org
Module 3 - Core set on Leadership and Management for Safety
2016