1. University p&t forum
Introductions
April 24, 2017

2. Timeline: Preparing the Portfolio
Spring Semester:
Candidate begins portfolio preparation.
Candidate prepares research/creative activity material for external review.
Departmental selection of external reviewers with input from candidate, chair, and dep’t colleagues. NO STAKEHOLDERS.
Chair solicits reviews.
Materials sent to external reviewers.
Reviews due August 1.
5 external letters required (department chair wise to request more than 5 to insure there are 5 reviewers); all received must be included in portfolio even if it exceeds 5
Candidate and chair discuss Waiver of Right to Review External Letters
Letter from Department Chair must inform external reviewers of candidates wishes to waive or not waive review of external letters

3. Timeline: From Department to College Committee
Example
Sept. 6, 2017: Portfolio due in Chair’s office
Sept. 6-21, Departmental review, vote
Letter to Chair, copied to candidate
Candidate has 5 days to reply
Sept , 2017: Chair’s review
Letter to College Committee, copied to candidate
Sept. 30, 2017: Portfolio to Dean’s office
Oct. 3-Nov. 4, 2017: Portfolio review by College P&T Committee
Committee letter to Dean, copied to candidate
Timeline specific to each college

4. 2017-18 Timeline: From College to Office of the Provost
Early December, 2017 Portfolios to the Office of the Provost for review by the University P&T Committee Jan. - March, 2018 Portfolios reviewed by University P&T Committee March 2018 University P & T Committee Recommendations to the Provost March-April, 2018 Provost reviews portfolios April, 2018 Provost meets with candidates, makes recommendations to the President May, 2018 President certifies to FAU BOT that all procedures in University Regulation (Tenure Procedures) have been followed
Dates based on guidelines from the Provost’s Office

5. P&t documents University P&T Materials (located on Provost’s website)
Criteria for the Appointment, Promotion and Tenure of Faculty
Principles for Creating Criteria and Standards for Promotion and Tenure
See new language in this document that addresses community engagement and undergraduate research activity
College P&T Criteria
Provost Memorandum (Re: Promotion and Tenure for )
P&T Forms
Provost Memo: University P&T Portfolio Preparation
P&T Forms:
Nominee Portfolio Cover Sheet (for external reviewers);
Waiver of Right to Review Letter from External Reviewers
Candidate waives rights
Candidates at FAU have right to review all materials including external letters of evaluation
Individual Cover Sheet for External Letters Requested
Sample External Reviewer Request
Comprehensive Curriculum Vitae Template

6. Provost P&T Memo
Prepare two portfolios and one supplementary portfolio according to requirements specified in Provost Memo
Ordering of Materials in the P&T Portfolio – (see page 3 of Provost Memo)
Pages 4-10 detail the requirements of the contents of each section of the portfolio

7. Order of Materials in Portfolio
Sections 1-3
1. Signed Nominee Portfolio Cover Sheet
2. Signed Waiver of Right of Review Letter from External Reviewers (if agreed to)
3. Status Letters (position appointment letter and/or promotion and tenure letters as appropriate)
Portfolio Cover Sheet – candidate’s signature verifies that after portfolio has gone through department and college review, all required materials are included in the portfolio
Status letters: Initial letter of appointment to FAU (letters should document if years brought in to FAU), letter of stoppage of tenure clock if applicable, P&T letters to Assoc. (if candidate for promotion to full professor)

8. Order of Materials in Portfolio
Section 4 – Up-to-Date Vita
Follow CV Template order as follows:
Education/Employment History
Scholarship/Research/Creative Activity
Publications in Print
Refereed Journal Articles
Books
Book Chapters
Textbooks
Other (book reviews, encyclopedia articles, etc.)
Refereed Presentations and Proceedings
Non-Refereed Publications, Presentations and Proceedings
Follow order of CV template:
Publications in Print (including pubs in press) means written, reviewed, accepted and waiting for publication; include full citations, with anticipated date of publication, and number of pages
Works currently under review should be included if the work is complete and has been submitted for review (include journal submitted to and number of pages)
See instructions (page 2) of CV template for inclusion of work accepted after portfolio has been submitted, but before reviewed at all levels
Subheadings included under many headings (see CV template)

9. Order of Materials in Portfolio
Section 4 – Up-to-Date Vita (continued)
Creative Activities and Achievements
Grants
External
Internal
Courses Taught at FAU
Service and Professional Development
Service to the Institution
Department/School
College
University service
Service to the Discipline/Profession
Honors and Awards

10. Order of Materials in Portfolio
Section 5 – Annual Assignments
Section 6 - Instruction Section
A. Teaching and/or Advising awards
B. Quantitative Data on Teaching
SPOT Data Table (see pg. 5)
Dissertation/Thesis Committees (see table, pg. 6)
C. Peer Evaluation (minimum of two recent evaluations)
D. Course or curricular development
E. Advising Activities
Peer evaluations: recent defined as within two years of submission of the portfolio; also provide a brief explanation of the unit’s procedure for peer review of teaching

11. Order of Materials in Portfolio
Section 7 - Scholarship, Research and/or Other Creative Activity
Annotated version of parallel section of vita providing detailed information on each published or exhibited work
List publications/work in categories as specified in the CV template
Explain publications/work as described on page 6 of Provost memo
Co-authored works – clearly explain the extent of your contribution to the work
Include critical reviews of your work, citations, impact data, etc.
Letters of acceptance for forthcoming work

12. Order of Materials in Portfolio
Section 8 – Assigned Service and/or Administrative Activity
Include a table that provides an overview of your service activity (see sample table on page 7 of Provost Memo)
List all significant service assignments and activities to the University, Department/School, College, Profession, and Community
Identify your role in the service activity, time and commitment, and the semester in which the service was provided

13. Order of Materials in Portfolio
Section 9 – Self Evaluation
Section 10- Letters of Evaluation from Independent Evaluators
minimum 5 external letters, maximum 2 internal letters (if required in unit) especially evaluating quality of service to institution
Section 11 – Report of the Department/School (including P&T Vote and reasons for the vote)
Section 12 – Chairperson/Director’s Letter (including a clear statement of support or non-support and detailed discussion of supporting evidence for the recommendation)
Section 13- Report of College P&T Committee (including P&T Vote and reasons for the vote)

14. Order of Materials in Portfolio
Section 14 – Dean’s Letter (including a clear statement of support or non-support and detailed discussion of supporting evidence for the recommendation)
Section 15 – Department/Unit Criteria for P&T
Section 16 Annual Evaluations (for the period under consideration)
Section 17 – Third Year Review
Section 18 – Optional
P&T Appraisals
Replies to any material in the portfolio