1. SAE International G-45 HSI Committee Meeting
22 May 2017

2. Webex Information
Monday, 22 May :30 | Eastern Daylight Time (New York, GMT-04:00) | 8 hrs JOIN WEBEX MEETING Meeting number: Meeting password: Meeting JOIN BY PHONE Call-in toll-free number (US/Canada) Call-in toll number (US/Canada) Access code: Global call-in numbers: Toll-free dialing restrictions: Add this meeting to your calendar (Cannot add from mobile devices): Unable to join the meeting? Contact support here:

3. Agenda Call to Order/Announcements/Mandatory Tasks Hall
Meeting Roll Call
Approval of Minutes from Previous Meetings
Liaison Member Activity Reports
Liaison Members
Review of Action Item Status
Hall/Seely
Handbook Status
Seely
Update on ARP5721
Logan
AS 6906 Schedule Status
AS 6906 Document Review
All
Adjourn Meeting

4. Call to Order / Announcements / Mandatory Tasks

5. Anti-trust Statement
In discharging their responsibilities, members of the Technical Standards Board, Councils/Division, and Technical Committees function as individuals and not as agents or representatives of any organization with which they may be associated, except that government employees participate in accordance with governmental regulations.  Members are appointed to SAE Technical Committees on the basis of their individual qualifications which enable them to contribute to the work of the Committee.

6. Patent Disclosure
Each SAE Technical Committee or SAE working group member would be required to disclose at specified times during a development process all patents and patent applications that are owned, controlled or licensed by the member, member’s employer or third party and that the member believes may become essential to the draft specification under development. The member would make this disclosure based on the member’s good faith and reasonable inquiry. If SAE International receives a notice that a proposed SAE Technical Report may require the use of an invention claimed in a patent, the respective part of the SAE Technical Standards Board Policy will be followed.

7. IP Statement:
SAE's intellectual property is its most valuable asset. As such, the Society expends considerable resources maintaining and protecting its rights to its intellectual property. SAE reserves the right to copyright any of its print products, electronic products, databases, audio/visual products and any other subject matter. This is intended to protect SAE and its members from unauthorized copying and distribution of SAE intellectual property. SAE's intellectual property may only be used in a manner that furthers the organization's purposes.

8. IP Statement:
It is also SAE policy that the copyrights and other intellectual property rights of third parties be respected and not infringed upon by SAE or any of its committees, or any employee, member or other person acting on behalf of SAE. As a participant in SAE Technical Committees, individuals agree that the collective work of the committee(s) is the property of SAE, and SAE is charged with its publication, dissemination, and protection.

9. Committee Meeting Code of Conduct
No Commercialism!
Never participate in discussions of cost, pricing plans, pricing policies, product usage surveys, marketing plans or any related topics
Avoid side conversations or “private” meetings!
Only one person speaking at a time
Do not dominate discussions
Follow the agenda
Attack the issue, not the person!
Respect all ideas and comments
Audio or video recording of meetings is not permitted.
Be on time

10. Committee Meeting Code of Conduct
Follow the processes, rules and guidelines of the:
TSB Governance Policy
Aerospace Council Organization and Operating Guide
Technical Committee Charter/Guidelines
Strive for high-quality standards that benefit all stakeholders – users, vendors and the industry as a whole.

11. Agenda Call to Order/Announcements/Mandatory Tasks Hall
Meeting Roll Call
Approval of Minutes from Previous Meetings
Khunti
Liaison Member Activity Reports
Liaison Members
Review of Action Item Status
Hall/Seely
Handbook Status
Seely
Update on ARP5721
AS 6906 Schedule Status
AS 6906 Document Review
All
Adjourn Meeting

12. Roll Call
In the room: Please indicate your presence on the roster that is being passed around. On the phone: Please sign in with your name on the WebEx. We will use that to indicate your presence on the call. Or Send an to Patrick Fly to make sure you are counted as present.

13. Overview for New Attendees
G45 Leadership
Terri Hall – Committee Chair
Owen Seely – Committee Vice Chair (DoD)
Randi Rohrer – Committee Vice Chair (Industry)
Patrick Fly – Secretary
Steve Merriman – Senior Advisor
Current Primary Tasking
AS 6906 Development

14. AS 6906 Background
In 2012, the DoD established the HSI Standard Working Group.
In 2016, SAE International was selected to develop the DoD HSI Best Practices Standard.
DoDD and DODI require the services to “plan for and implement HSI beginning early in the acquisition process and through the product life cycle”.
The purpose of the DoD HSI Best Practice Standard is to define for industry what is required to conduct an HSI program.
An accompanying Handbook is being developed by the DoD to define the HSI program for procuring agencies.
The Standard will be used by the DoD to contract HSI programs for upcoming procurements.
Senior panel review this summer.

15. Agenda Call to Order/Announcements/Mandatory Tasks Hall
Meeting Roll Call
Approval of Minutes from Previous Meetings
Khunti
Liaison Member Activity Reports
Liaison Members
Review of Action Item Status
Hall/Seely
Handbook Status
Seely
Update on ARP5721
AS 6906 Schedule Status
AS 6906 Document Review
All
Adjourn Meeting

16. Approval of Minutes from Previous Meetings
January 2017 Meeting
February 2017 WebEx
April 2017 WebEx

17. Agenda Call to Order/Announcements/Mandatory Tasks Hall
Meeting Roll Call
Approval of Minutes from Previous Meetings
Khunti
Liaison Member Activity Reports
Liaison Members
Review of Action Item Status
Hall/Seely
Handbook Status
Seely
Update on ARP5721
AS 6906 Schedule Status
AS 6906 Document Review
All
Adjourn Meeting

18. Liaison Reports
INCOSE – Dr. Jennifer Narkevicious DoD Human Factors Engineering Technical Advisory Group – Alan Poston NDIA – Dr. Patrick Fly NASA – Dr. Cynthia Null DHS – Janae Lockett-Reynolds

19. Agenda Call to Order/Announcements/Mandatory Tasks Hall
Meeting Roll Call
Approval of Minutes from Previous Meetings
Khunti
Liaison Member Activity Reports
Liaison Members
Review of Action Item Status
Hall/Seely
Handbook Status
Seely
Update on ARP5721
AS 6906 Schedule Status
AS 6906 Document Review
All
Adjourn Meeting

20. 16-18 Complete in-process survey of G-45 member expertise
Complete in-process survey of G-45 member expertise. [Steve Merriman]
Steve is still adding people as they come in. April 4: Steve will send another reminder.

21. 16-31 Share SOWs that cover HSI from recent projects – Govt leads from each service/agency [All]
To date, we have only gathered a handful of example SOWs…others are in the works (Owen to check-in with Cheryl)
Also, Owen has been working with OSD DASD SE Specialty Engineering to collect more examples.
HASC RFI tasker data on this topic noted that HSI or HFE was included in 97% (30 out of 31) contracts, BUT that doesn’t cover breadth, depth, and quality of the HSI information in the contract
Working directly with Mitch Woods (DASD SE support staff) to utilize this data set for trends, unique HSI products (that we could standardize), etc.
My initial “scoring” of the data set shows there is a lack of consistency across programs. There are good and bad examples as we all have noted from our experiences.
More to come as we can sanitize and share data with G45

22. Talk to Jeff Markiewicz (NAVSEA) about getting Habitability Tech Warrant Holder involved in the effort. (Owen Seely)
Tim Bush looking for another person to review the habitability section.
ECD: March 21, 2017

23. 16-51 Re-engage with DSTO (Australia) HSI POCs about their involvement
Re-engage with DSTO (Australia) HSI POCs about their involvement. (Owen Seely)
Non US committee members have been invited to participate. Recommend closure.

24. 17-1 Clarification is needed on the role of Force Protection
17-1 Clarification is needed on the role of Force Protection. (Hall and Seely)
The current DODI description of “Force Protection and Survivability” does not explain how HSI is to work in the area of Force Protection. Further, “Environment” needs to be explained in DODI under “Safety and Occupational Health.” It is not clear if “environment” refers to personnel environments ( for work, sleep, rest, etc.) or environmental protection. Clarification letter to be drafted by Terri Hall and Owen Seely by March 1, 2017.

25. 17-2 Sonal Khunti / Steve Merriman to communicate with the SAE G-48 committee on whether or not they are interested in picking up ARP5721 from G-17, which was rolled into G-45 in (Khunti, Merriman)

26. Agenda Call to Order/Announcements/Mandatory Tasks Hall
Meeting Roll Call
Approval of Minutes from Previous Meetings
Khunti
Liaison Member Activity Reports
Liaison Members
Review of Action Item Status
Hall/Seely
Handbook Status
Seely
Update on ARP5721
AS 6906 Schedule Status
AS 6906 Document Review
All
Adjourn Meeting

27. Agenda Call to Order/Announcements/Mandatory Tasks Hall
Meeting Roll Call
Approval of Minutes from Previous Meetings
Khunti
Liaison Member Activity Reports
Liaison Members
Review of Action Item Status
Hall/Seely
Handbook Status
Seely
Update on ARP5721
AS 6906 Schedule Status
AS 6906 Document Review
All
Adjourn Meeting

28. Agenda Call to Order/Announcements/Mandatory Tasks Hall
Meeting Roll Call
Approval of Minutes from Previous Meetings
Khunti
Liaison Member Activity Reports
Liaison Members
Review of Action Item Status
Hall/Seely
Handbook Status
Seely
Update on ARP5721
AS 6906 Schedule Status
AS 6906 Document Review
All
Adjourn Meeting

29. SCHEDULE STATUS

30. Agenda Call to Order/Announcements/Mandatory Tasks Hall
Meeting Roll Call
Approval of Minutes from Previous Meetings
Khunti
Liaison Member Activity Reports
Liaison Members
Review of Action Item Status
Hall/Seely
Handbook Status
Seely
Update on ARP5721
AS 6906 Schedule Status
AS 6906 Document Review
All
Adjourn Meeting

31. Document Review Process
Authoring Team Leads posted their draft sections on Standards Works on April 26.
Sections were consolidated in SAE format on April 27.
Leadership team conducted thorough review and documented comments in a Comment Review Matrix (excel spreadsheet)
Identified “Big Rocks” that need to be discussed as a committee.
Good news is:
Much progress has been made since January.
Most sections are well written and the content is mature.
Not so good news is:
We lack consistency across sections (expected at this stage)
A handful of sections still need to be matured.
Need to make sure we are defining an executable, repeatable HSI program for industry.

32. Authoring Team Recognition
Thank you for all of the long hours and hard work that has gotten us this far! Special thanks to: (and the winner is…)

33. Big Rocks
Reference spreadsheet

34. Closer Look

35. What Next? Section comments provided to each of the team leads
Two weeks to revise
Full committee review – starting 10 July
Plans for August meeting (2 days)
Full document to be provided to Senior Review Group – starting 14 August
Refined document in October

36. New Action Items

37. Agenda Call to Order/Announcements/Mandatory Tasks Hall
Meeting Roll Call
Approval of Minutes from Previous Meetings
Khunti
Liaison Member Activity Reports
Liaison Members
Review of Action Item Status
Hall/Seely
Handbook Status
Seely
Update on ARP5721
AS 6906 Schedule Status
AS 6906 Document Review
All
Adjourn Meeting

38. Thank you all for your participation!
Next G-45 Meeting
Face-to-Face: August 1-2, 2017
Lockheed Martin Aeronautics
Marietta, GA
Thank you all for your participation!