1. Athletic Director’s Toolbox
Getting Started…
…Resources and Tools for the
New Athletic Director

2. Welcome Tim Tharp, Ed.S Lauren Otero, CMAA
Assistant Principal/Athletic Director
South Fork High School, Stuart, FL
FACA District 19 Coordinator
Lauren Otero, CMAA
Plant High School, Tampa, FL
FIAAA Secretary

3. Fundamentals of Athletic Administration
…to do whatever is necessary, from A-Z, to field a team in a specific sport. …to have the ability to know and understand the rules and regulations of the FHSAA. …to make sure your student-athletes meet all eligibility requirements.

4. Same Title…Worlds Apart
Types of Additional Responsibilities:
Teacher
Coach
Administrator
“Other”
Types of Assistance Available:
Assistant AD
Secretary
Game Manager

5. Building Relationships
Working with coaches in a supervisory role:
Effective Communication
AD  Coach  AD
Coach  Parent  Coach
Open Door Policy
Establishing Rapport (Administration & Community)
Celebrating the Positives & Recognizing Efforts
Making New Coaches Feel Welcome
Coaches Gatherings

6. Organizational Techniques for Managing Coaches
Methods of Communication
Establishing your own system
What do you need to collect?
Pre-Made Check Lists
Coaches Meetings
How Frequently?
Weekly Checks:
Transportation
Requests
Scheduling
Officials
Security
Contracts
“Now Due” Section on FHSAA Website

7. Organizational Techniques for Managing Student Eligibility
Collection of eligibility forms
Method of reviewing eligibility forms
Utilizing Student Information data programs in your county
Communicating with coaches an athlete’s eligibility status
Filing systems
Filing Systems: GA4 forms and birth certificates need to be kept on file all four years of student’s eligibility. Students only need to turn in these forms once.

8. Academic Eligibility Rules
1st Semester Rules vs. 2nd Semester Rules
2nd Semester Grade Collection Process
Identifying Who Must be Checked
2nd Semester Eligibility Cheat Sheet
Grade Enhancement
Credits Earned during the Summer
Must be checked by the AD, not a Guidance Counselor!

9. C2C Schools Overview What “access” will coaches have?
Available Reports
SELs
Customized Eligibility Reports
Gender Equity Reports
Contracts
Reporting Scores

10. Keep Your Resources Close
FHSAA Red Book
FHSAA Member School Directory
County-Specific Athletic Department Guidelines
Make FHSAA Website your “Homepage”
NIAAA Leadership Training Institute

11. Network of Resources
Florida Athletic Coaches Association (FACA) Memberships Include:
Liability & Accidental Death Insurance Policies
Registration to FACA Clinics
Nomination & Participation in All-Star Games
Florida Interscholastic Athletic Administrators Association (FIAAA)
All ADs are Members
Mentoring Program
Annual State Conference in Orlando, FL
Both Organizations Work Closely with the FHSAA

12. Open Discussion & Questions

13. Contact Information
Tim Tharp, Ed.S
South Fork High School
Phone:
(772) , ext. 140
Lauren Otero, CMAA
H. B. Plant High School
Phone:
(813) , ext. 227