1. UN Secretariat Procurement Division
UN Procurement
Joscha Kremers
UN Secretariat Procurement Division
September 2016

2. Total UN Procurement of Goods and Services (US$ M), 2010-2015
This graph shows the procurement volume of the entire UN system (i.e. all the different entities combined).
We recognize a number of important trends in this graph:
The market volume is growing fast;
It has doubled in the past five years;
In 2008, the total procurement volume of the UN system was just over thirteen (13) billion US dollars;
The UN is buying both goods and services; and each representing half of the total procurement volume. 2

3. Useful General Addresses
International Atomic Energy Agency
International Labour Organisation
International Trade Centre
UN Educational, Scientific and Cultural Organization
UN Populations Fund
UN High Commissioner for Refugees
UN Children’s Fund
UN Industrial Development Organisation
UN Office for Project Services
UN Development Program
UN Secretariat
UN Relief and Works Agency
World Food Programme
World Intellectual Property Organisation
Food and Agricultural Organization
International Telecommunications Union
International Fund for Agricultural Development
United Nations Economic Commission for Africa
In order to familiarize yourself with the UN system and all its different organizations, we recommend you to go to the different websites of the entities. Most of the organizations have their own website, and this slide gives just an example of some of them.
All websites can be accessed through the internet portal, highlighted in red. 3

4. The United Nations Secretariat - Area of operationHQ
UN Peacekeeping Missions
UN Economic and Social Commissions and OAHs
International Criminal Tribunal 4

5. Procurement Trend of UN/PD 2008-2015
UN HQ (New York, Geneva, Vienna)
UN Peacekeeping (Haiti, Africa, Middle East, Asia)
UN Economic and Social Commissions
International Criminal Tribunals
It is important to note that although the office in New York the main headquarters, local offices also have delegated procurement authority, up to certain thresholds, therefore each office has a local procurement office, that may conduct business up to their delegation of authority. In addition to registering with the United Nations Secretariat Procurement Division, vendors located in one or more of the operating regions are encouraged to also contact the local UN offices to seek business activities.
The office in New York looks after Systems Contracts, special requirements and more complex procurement exercises. 5 5

6. Major Commodities Procured by UN/PD 2015
UN HQ (New York, Geneva, Vienna)
UN Peacekeeping (Haiti, Africa, Middle East, Asia)
UN Economic and Social Commissions
International Criminal Tribunals
It is important to note that although the office in New York the main headquarters, local offices also have delegated procurement authority, up to certain thresholds, therefore each office has a local procurement office, that may conduct business up to their delegation of authority. In addition to registering with the United Nations Secretariat Procurement Division, vendors located in one or more of the operating regions are encouraged to also contact the local UN offices to seek business activities.
The office in New York looks after Systems Contracts, special requirements and more complex procurement exercises. 6 6

7. Principles for UN Procurement
Procurement activities of the UN system are based on the following principles:
The objectives/needs of the UN Organization
Fairness, integrity & transparency
Effective international competition
Best value for money
These principles cover procurement stages from sourcing to execution of a procurement contract. 7

8. Expression of Interest and Types of Solicitation
Expression of Interest (EOI)
Request for Quotation (RFQ)
Invitation to Bid (ITB)
Request for Proposal (RFP)
The UN organization uses different types of solicitation for different purposes.
To initiate the solicitation process a request for Expression of Interest or EOI is published on the Procurement Division’s website, on the UNGM website and maybe advertised in journals and trade publications. Suppliers interested in participating in a specific solicitation should respond to the EOI.
The three (3) types of solicitations are:
The Request for Quotation or (RFQ), this is a less formal solicitation used for procurement of goods having a value of less than USD 40,000.
The Invitation to Bid or (ITB). The ITB is a formal solicitation method for well defined goods (or services); taking into consideration the best value for money for the United Nations. The ITB is used when the estimated contract award is more than USD40,000. The contract award is typically based on lowest acceptable bid.
The Request for Proposal or (RFP). The RFP is a formal solicitation process whereby the Best Value for Money principle is applied. The contract award is based on a combined (weighted) evaluation of both the technical solution and price. The RFP is used when the estimated contract is more than USD40,000.

9. Thresholds/Award for types of solicitation
Up to [40,000 USD]
Local, informal, simplified acquisition procedure Requests for Quotation (RFQ)
Above [40,000 USD]
Invitation to Bid (ITB) and Request for Proposal (RFP)
Open and formal: advertised (on the web) generally larger shortlist (minimum 6 potential bidders)
Public bid opening
Contract award – Contract authority
Review and recommendation by independent body for higher value contracts
As mentioned earlier, RFQ is used for procurement of up to USD40,000 and ITB and RFP are used for procurement with values greater than USD40,000.
In the UN, the procurement authority has been delegated to individuals in the procurement organization. However, in all cases there is a review process in place and for higher value contracts. Proposed contract awards are presented to a special review committee. The committee makes the final recommendation regarding the suggested contract award to the decision makers.

10. UNPD’s Regional Procurement Office (RPO), Entebbe, Uganda
Established to create peacekeeping procurement capacity in a conflict-free location close to large UN Missions in order to attract and retain qualified and experienced procurement staff and reduce the footprint and exposure to individual missions.
Conducts cross-cutting regional acquisition activities;
Consolidates requirements from several UN Missions to set up regional contracts;
Streamline acquisition process;
Provide technical assistance to UN Missions;
Provide stand-by acquisition capability for UN Missions at start-up.
The Capital Master Plan is an ongoing project to renovate the United Nations New York Headquarters.
Approved construction budget for the project is $1.876 billion and is being managed by the UN Secretariat in conjunction with Skansa USA Building. 10

11. Air Charter reform (ITB to RFP)
Update and Trend for UN/PD
Air Charter reform (ITB to RFP)
Inter-agency Cooperation e.g. Vehicles
ERP Implementation and E-Tendering
GSDM …

12. Useful Information Sources…

13. UNGM Registration is Mandatory for UN/PD
UN HQ (New York, Geneva, Vienna)
UN Peacekeeping (Haiti, Africa, Middle East, Asia)
UN Economic and Social Commissions
International Criminal Tribunals
It is important to note that although the office in New York the main headquarters, local offices also have delegated procurement authority, up to certain thresholds, therefore each office has a local procurement office, that may conduct business up to their delegation of authority. In addition to registering with the United Nations Secretariat Procurement Division, vendors located in one or more of the operating regions are encouraged to also contact the local UN offices to seek business activities.
The office in New York looks after Systems Contracts, special requirements and more complex procurement exercises.
UNGM
Umoja
E-tender 13 13

14. Identify Relevant Agencies
Annual Statistical Report on United Nations Procurement
General Business Guide
Practical Tips 14 14

15. The UN Global Compact Ten Principles:
Business should support and respect the protection of internationally proclaimed human right; and
Make sure that they are not complicit in human rights abuses;
Business should uphold the freedom of association and the effective recognition of the right to collective bargaining;
The elimination of all forms of forced and compulsory labour;
The effective abolition of child labour;
The elimination of discrimination in respect of employment and occupation;
Business should support a precautionary approach to environmental challenges;
Undertake initiatives to promote greater environmental responsibility;
Encourage the development and diffusion of environmentally friendly technologies;
Business should work against all forms of corruption, including extortion and bribery.
These are the ten (10) principles of the Global Compact.
Your company’s commitment to the ten principles of the Global Compact will be sign of your commitment to making this world a better place. 15

17. UN Procurement Mobile App
Real-Time access to business opportunities such as EOIs.
Procurement Statistics.
Convenient sharing and contact functionality.
Mobile access to resources such as the Procurement Manual. 17

18. Possibility for Question and Answers.
Any Questions ? 18