1. Microsoft Excel Basics
Fulton County Public Library

2. What it is all about… Basics of MS Excel
Explanation some of the most common actions
Spreadsheets explained

3. Menus File Edit Icons Menu View Insert Format Tools Data
Commonly Used Tasks
Customizable

4. Files and Printing File>New We’re off to see the Wizard
Blank Books…
A Workbook is a file you edit in MS Excel
Printing
File>Print (or Ctrl+p)

5. Opening/Saving Opening Saving How to Save As a different name
File>Open (Ctrl+o)
Saving
File>Save (Ctrl+s)
How to Save As a different name
File>Save As…
Saving to Flash Drive/External Device
Let’s Practice…Flash Drives…

6. Cell Formatting Set your page up just as you want it…
File>Page Setup
Margins
Orientation
Portrait (vertical)
Landscape (horizontal)

7. Text/Data Formatting Format Cell Right Click $, %, decimals Alignment
Left
Center
Right
J u s t i f i e d
Bold
Italics
Underline
Format Cell
Right Click
General
Number
Date
Etc.
$, %, decimals

8. Format Cell, cont. Tabs Numbers Alignment Font Border
Patterns (cell Shading, also see icon)

9. Paragraph Formatting Indent Bullets Numbered List First Line Hanging
Point A
Point B
Point C
Numbered List
Groceries
Collections
Pick up Kids
Eat food
Sleep
Breathe
Etc.

10. Insert/Copy/Paste/Etc.
Pictures
Insert>Picture>Clip Art
Insert>Picture>From File (photos)
Copy (Ctrl+c)
Cut (Ctrl+x)
Paste (Ctrl+v)
Undo (Ctrl+z)
Redo (Ctrl+y)

11. Columns vs. Rows Columns- Vertical Rows- Horizontal
Moving about the cells
Tab (to the right)
Enter (down)
Shift+Tab/Enter moves opposite

12. Select Cells/Edit Cells
Click on Cell
Double Click to Edit contents
Or Click in white box after selecting cell…

13. Sort Data Sort (Data>Sort) Select Your Data (highlight cells)
Alphabetically
By Number

14. Formulas Many, Many, Many For Example… Averages Difference
Select the Cells
you want to add
=SUM(A1:A15)
Averages
Difference
Numerical Sequence/Count

15. Know where to get… Help Use Help feature Call a friend or relative
If you get stuck, call FCPL and ask for Jon --