1. 3 Time and Stress Management and Organization Skills

2. RESOURCEFUL
CALM
EFFICIENT

3. After studying these topics, you will benefit by:
Recognizing how stress affects performance
Examining the types, causes, and methods of dealing with stress
Identifying and using time management tools
Dealing with procrastination to improve personal productivity
Stating how organization affects time and stress management
Naming and applying organizational techniques to academic and workplace success

4. THE IMPACT OF STRESS ON PERFORMANCE
Stress: the body’s reaction to a tense situation
Will affect work performance
Influenced by self-care
Diet, exercise, organization
May cause permanent mental and/or physical harm
Affects work performance and personal life
Stress-related losses cost organizations billions of dollars annually

5. THINK ABOUT IT
How can stress from school affect other areas of your life?

6. TYPES OF STRESS
Positive stress: a productive type of stress that provides strength to accomplish a task
If continuous, it become negative
Negative stress: a type of stress that results in you becoming emotional or illogical
Results in anger, depression, distrust, fatigue, changes in appetite, and/or physical weakness

7. TALK IT OUT
What are common negative stressors students face, and what are positive responses?

8. TOPIC SITUATION Dylan TOPIC RESPONSE:
What other symptoms of stress might Dylan experience?

9. DEALING WITH STRESS Steps to Deal with Stress
Find out what is causing the stress
Recognize why and how you are reacting to the stressor
Visualize and set goals for responding positively
Practice positive stress relief

10. TOPIC SITUATION Grace and Zoey
TOPIC RESPONSE:
What advice would you give a friend who has noticeable stress?

11. THINK ABOUT IT
Although commonly used to relieve stress, what effects do alcohol and drugs have on your body?

12. DEALING WITH STRESS Strategies
Eat a balanced diet and get plenty of sleep
Exercise
Diminish or eliminate using alcohol and/or drugs
Do not become emotional
Get enough sleep

13. DEALING WITH STRESS Specific Stress Relievers
Find an outlet to release tension
Enjoy leisure time
Listen to music
Meditate
Deep breathing exercises
Positive visualization

14. DEALING WITH STRESS Keep emotions in check
Surround yourself with positive people or create a positive space
Do not bring your troubles home
Get organized
Create and maintain a support network
Develop realistic goals

15. DEALING WITH STRESS
Job burnout: a form of extreme stress where you lack motivation and no longer have the desire to work
Signs of job burnout:
Tardiness and absence
Complaining and gossiping
Poor physical and emotional health
Lack of quality
Clock-watching and lack of satisfaction
Demonstrating a desire to cause harm

16. TIME MANAGEMENT Time management: how you manage your time
Time is money
Use your time efficiently to get work completed
Make a plan when needing to complete a project
Set priorities and get organized
Do not wait until last minute and rush through a job; complete it correctly the first time
Break larger tasks into simpler, smaller ones

17. TIME MANAGEMENT Tips Make a list of tasks each day and prioritize
Keep a calendar handy at all times
Organize your work area
Practice a one-touch policy
Avoid time wasters
Address all communication at one time
Do not be afraid to ask for help

18. TIME MANAGEMENT Procrastination: putting off tasks until a later time
A poor habit which impedes time management and leads to stress
Reasons for procrastination
Fear of failure
Perfectionism
Disorganization
Not wanting to perform a task

19. TIME MANAGEMENT Procrastination can lead to the loss of opportunities
Overcoming procrastination
Visualize the completed task
Make a plan for completing the task
List each activity and piece of information needed
Get to work, but take some breaks

20. THINK ABOUT IT
List a recent time when you procrastinated on a project. What was the reason for procrastination? What was the result?

21. TOPIC SITUATION Jonelle
TOPIC RESPONSE:
What steps could Jonelle have taken to avoid procrastination in this situation?

22. TIME MANAGEMENT Sometimes you need to say “NO” If you have time, help
If you do not have time, decline the project
Do not overcommit
Be polite

23. TALK IT OUT
What other school-related activities do students procrastinate about getting completed?

24. ORGANIZING and PERFORMANCE
Organized individuals operate around goals; create goals to support your life plan
Being organized will
Optimize performance
Allow good use of your time
Reduce stress

25. ORGANIZING and PERFORMANCE Tools
Shredder, file, desk organizer
Calendar (electronic or hard copy)
Address book or contact list
Phone numbers
addresses
Other messages
To-do lists and notes

26. ORGANIZING and PERFORMANCE Tools
Check/answer messages at regular intervals
Keep work space clutter-free
Take inventory of your workspace and keep work tools accessible
Stapler, tape, notepad, writing tools, paper clips, scissors, etc.
Use a bulletin board or whiteboard for posting reminders
Shred confidential material once a day

27. ORGANIZING and PERFORMANCE Tools
Manage files (paper and electronic)
Keep files updated
Avoid miscellaneous piles
Backup and secure your electronic files
Handle mail in an organized manner
Sort mail
Discard and shred junk mail
Respond as needed