1. Putting the Pieces in Place
Time Management
Putting the Pieces in Place

2. Where does your time go?
Each day, each week, a variety of tasks wait for us to do them
What are your tasks?
How many of them happen each day or week?
Do they happen on time?

3. Try this activity to see the challenge
What will fit in this canister?
How many boxes of candy will fill it?
Is the canister full?
Will something else fit?
If so, how much?

4. Next, try the other way
Let’s start by putting the same amount of sugar in first, followed by the candy corn, and the boxes of candy last
Does this change the amount that will fit?

5. How does this relate to managing time?
Boxes fixed, essential tasks
Boxes in first more fits
Similarly, essentials scheduled first, more completed
Candy corn is less rigid, like flexible, moderately important tasks
Sugar fits in small places and moves easily, like lower priority tasks which fit in small bits of time
measure

6. Building a schedule Structure needs differ
Too much makes some feel handcuffed
Too little makes some feel lost
Successful schedules fit amount of structure to the person

7. Structure levels Almost no structure Limited structure
Work happens when the feeling strikes
Avoids caged feeling
Leads to last minute rush
Limited structure
Due dates, maybe weekly task list
No other specific times
Still very flexible
Still high risk of overload (weekends)

8. More structure types Daily time plan Segmented daily time plan
Make schedule once/week
Daily task list + priorities set
Less risk of procrastination
Fun to cross items off list
Too easy to put off disliked tasks
Segmented daily time plan
As above, but with am/pm blocks
Helps avoid end of day crunch

9. Most structured Hourly time plan Set times for most tasks
Can use only during peak busy times (i.e., finals)
May include flexible time
Helps get tasks/time under control
Can feel rigid

10. Tools for Time Management
Now lets move on to some Technology tools you can use for effective time management.

11. Pick Your Tool to Support Your Plan
Planners
Phone
Tablets
Computer
Software/Apps

12. Calendars Student handbook Yearly planner (bookstore) Other
Record appointments
Week view most practical

13. Electronic Calendars (phone/computer)
OutLook 2010 Daily Calendar with Tasks
In the outlook calendar you can create appointments or schedule meetings with others.
Outlook will send a message to individuals you invite, asking them to accept or decline the meeting.
Calendars can be shared with others and you can view all of your calendars at once, on the same screen.
You can also set reminders for upcoming tasks, meetings and appointments.
Outlook 2010 Monthly Calendar

14. Using Technology To Manage Your Time
Web based software
Yahoo Calendar
Google Calendar
Calendar
Tasks
notes
If you have a yahoo or google gmail account you can access their calendar features, to type out notes, tasks, or schedule study time.

15. Here is a screen shot of google calendar on a PC and google tasks on the smartphone.
We are going to go through the steps to set up a gmail account and access the calendar feature now.
Steps:

16. Combine Tools Recording tasks helps memory
Choose the tool(s) that work for you.
Make changes as needed.
Most tools work if used.

17. References
Goss, M. (2009) What Shape is Your Personality. Joliet Herald-News. Retrieved from
Piscatelli, Steve. Priority Management: Are You Doing the Right Things or Are You Just Doing Stuff? 2012, January. Retrieved from
Analyzing Your Need for Structure in Time Management, University of Guelph Learning Commons