1. It services system update
office 365, office 2016, the portal and other stories

2. Who am i? Been at BGU just over 6 months Barry Clarkson
Director of IT and Systems Development
20 Years in IT within an educational setting
Firm believer that technology should make life easier

3. about RESEARCH Created IT Strategic plan for 2016 to 2020 EDUCATION
WIDENING PARTICIPATION
MANAGEMENT INFORMATION
INFRASTRUCTURE
CYBERSECURITY
IT SUPPORT SERVICE
STAFF and SKILLS
Created IT Strategic plan for 2016 to 2020

4. about Positioning IT Services as the driver for technological change
How we integrate systems
How we develop systems to reach full potential
How we enhance our processes, streamline and remove red tape
I D E
Integrate
Develop
Enhance

5. To do this: Some times things need to change
we cannot carry on doing what we have always done

6. CHANGE IS GOOD YES?
Let’s compare a change project to a family holiday.
So, a family of 4 wishes to travel from England to Florida. With a budget of £6000. Quite simple to achieve.

7. So what would we need to do?
Check passports are valid
Book the actual holiday
Buy clothes
Put pets in kennels
Arrange for kids to be away from school…(they are just ill!)
Travel to airport
Get on plane
Arrive
Enjoy holiday
Come home grumpy…

8. But if this is translated to the majority of change projects….
1 kid is left at home
The Mum and Dad would actually arrive in Las Vegas
1 kid makes it to Florida and has a wonderful time
The pets have been left to wreck the house, and
The budget has been blown, virtually tripled to £17000.
So, change is not straightforward.

9. What needs to change?

10. One major change is the move to
OFFICE 365 and OFFICE 2016
Why???
Our current system is 9 years old
Our current Office package is 6 years old
Technology, hardware moves on. Support is lacking.
OFFICE 365 will host our
OFFICE 2016 will be installed onto all desktops

11. The process
will be automatically migrated to Office 365 cloud hosting – in Microsoft data centres
Office 2016 will be automatically rolled out to the Virtual Desktop Infrastructure
This all needs to happen during August as we cannot install Office without moving , and we cannot move without installing Office 2016…
And we need to be ready for the start of the new academic year.

12. What does it mean to me?
Your Office applications will look slightly different.

14. Although things look different,
80% of things still work in EXACTLY the same way…
The other 20% we probably didn’t use anyway…

15. WORD 2010

16. WORD 2016

17. Excel 2010

18. Excel 2016

19. training A dedicated Office 2016 portal is setup on SharePoint
This holds quick start guides, videos and training courses
30 minute drop in sessions to familiarise
1-1 sessions if necessary
A demo Office 2016 desktop will be available for you to try

20. training

21. benefits
As part of Office 365 staff will be allowed to install the latest Microsoft Office package onto 5 of their own devices.
Opens up other ‘apps’ such as Yammer – a closed social networking platform for communication.
Puts staff and students onto the same cloud platform to increase opportunity for collaboration / research.
Options for ‘Office Mix’ content creation using standard Office tools.
Resilience and security – we have Microsoft protecting us.
Cloud storage options ‘OneDrive’

22. Future
Will look at groups to trial different technologies – such as Yammer
Potential to replace our telephony with Skype for business
Move existing SharePoint to the cloud

23. Take breath…

24. What else is changing?

25. soon

26. What else is changing?
Staff Portal

27. What else is changing?
BGU on the app store
myBGU

28. Audio visual
Hardy Building
Rooms 102,103 and 14

29. Cybersecurity New firewall with state of the art threat detection
To be installed on the 5th August.
There will be some disruption to internet access on that day.

30. systems Integration projects Development projects Enhancement projects
KX conferencing
CELCAT timetabling
Development projects
Abyassa
One source of truth for information
Enhancement projects
Removal of paper based processes
Using SharePoint effectively

31. Other New IT procurement policy Covering ALL IT related purchase
Detailing supported hardware and software
Covering ALL IT related purchase

32. In a bit

33. What else is changing?
The Web Site…

34. What else is changing? Network infrastructure upgrades
WiFi survey and replacement

35. Might take a bit longer

36. Management information
Student Record System – change
Integrated CRM
Integrated curriculum management
Trust in our data
Reporting
Information at your fingertips
Push reporting – reports to your inbox

37. A lot to take in

38. Just remember… Systems, processes are just like underwear…
Change is good.

39. Thank you for listening

40. director of it and systems development
Barry clarkson
director of it and systems development