1. Bradford Hills Homeowners' Association, Inc.
ANNUAL MEETING
Thursday, May 4, 2017
May Werthan Shayne Elementary School

3. Annual Meeting Ground Rules
This meeting is for HOMEOWNERS of (lots and) homes in Bradford Hills HOA.
Only one vote per home/lot – regardless of how many owners there may be. No split votes.
Only homeowners may speak at meeting.
Other residents may be present, but may not otherwise participate in the Annual Meeting.
Homeowner Q&A after meeting adjourns.

4. 2017 Agenda Summary Call to order: Welcome & Introductions
HOA Operations Review
HOA Financial Review
Old / New Business / Election of Director
Provisional Adjournment while ballots counted
Results of Election announced
Adjournment
Announcements – Comments - Socializing

5. HOA Operations Agenda Homeowner Responsibility Board Responsibility
Property Management Company
How to effectively report an HOA issue
Common Issue: Architectural Review Process
Communications / HOA list
Get Involved / Mtg of Members

6. Homeowner Responsibility
Maintain property
Has same relationship with City w/out HOA
Pay dues in timely manner
Alert HOA of problem observed - phone/ to Property manager - include complete description of issue - photos when appropriate
Alert Metro when it is a Metro issue

8. Board Responsibilities
Carries out the responsibilities of HOA between meetings of the members.
All volunteer - no pay or compensation.
Board annually elects their own officers.
Elected by the members to 3-year terms.
Board fills vacancies on board as needed.
Hires Vendors or Property Mgmt Co as needed.

9. (Annual) Meeting of Members
Spelled out in Legal Documents
Annual Meeting (required) report operational & financial results; election of members to the HOA Board
Special Meeting (if called) often needed for special action needing 2/3 of all members to agree on proposal, such as: borrow money, sell common area, merge, dissolve,

10. You have an HOA issue
We have a property management company to give homeowners “business hours” M-F coverage for reporting issues as they occur.
Phone: (615)
US Mail: Bradford Hills HOA c/o David Floyd & Asoc; 104 East Park Dr #320; Brentwood TN 37027
Fax: (615)
This info is always listed on

12. Common Issues: Architectural Review
Most common feature in every HOA
From the Legal Document when you purchased your home (Declarations/CCRs - Art V)
No building, fence, wall, or other structure shall be commenced, erected, or maintained … nor shall any exterior addition to or change or alteration therein be made UNTIL such PLANS and SPECIFICATIONS showing the Nature, Kind, Shape, Height, Materials, and Location of the same shall have been submitted to and APPROVED IN WRITING ... by the Arch Review Cmte

13. How does the HOA communicate
Newsletter mailing mid-Spring (April) with Annual Meeting announcement.
Newsletter mailing late-Fall (Nov) with Annual dues invoice
ed newsletter – monthly/semi-monthly
Website:
Social Media: Facebook Nextdoor Twitter

15. Electronic & Social Media
Rules of electronic media sites: 1. Be respectful 2. No vulgar language 3. Report HOA issues directly to our Property Manager (Prop Mgr does NOT monitor sites)

16. Volunteers
We recruit all year long for future volunteers for leadership and activities.
Board Members
Committees
Activities (only if you want them): Garage Sale Neighborhood Watch other

17. Financial Review 2016 Actual Results 2017 Budget
Balance Sheet “a snapshot” in time of financial picture
“P&L” or Income Statement a look at the income received (accrued) and the expenses paid out (accrued) for the period

18. 12/31/16 – Balance Sheet*unaudited
Current Assets 107,281.32
Accts Receivable <14,486.74>
Undeposited Funds
TOTAL ASSETS ,085.37
Equity – opening bal 35,385.63
Retained Earnings 43,650.26
Net Income ,049.48
TOTAL LIABILITY & EQUITY 93,085.37

19. 12/31/16 – Income Stmt p 1 of 3 * unaudited
Dues $ 62,466.49
Fee discounts < 1,776.00>
Interest Income
Late Charges 9,205.80
Transfer Fee 10,336.80
TOTAL INCOME $ 80,257.75

20. 12/31/16 – Income Stmt p 2 of 3 *unaudited
EXPENSES
Electricity (Street Lights + Front Monument) $20,947.65
Front Landscaping
Insurance ,509.00
Grounds Maintenance 18,320.00
Legal & Professional 2,050.25
Management Co Fees ,540.00

21. 12/31/16 – Income Stmt p 3 of 3 *unaudited
Office Supply Expenses
Signs
Tree Removal 4,150.00
Water (Front Monument)
TOTAL EXPENSES ,208.27
NET INCOME $9,048.88

22. Financial Future Collection efforts are having results.
Advance dues payment hit 300+ (of 549) for the second year = 55%+
Implemented advance payment dues discount, coupled with rise in regular dues as discussed at Annual Mtg. Rewards people who pay early/on-time
(1) Early discount payers, (2) On-time payers, (3) Late payers (rec'd after Jan 31) have additional monthly interest charged

23. Preliminary 2017 Budget p 1 of 3
REVENUE
Dues $ 62,000
Interest
Late Charges
Transfer Fees ,000
TOTAL INCOME $ 65,035

24. Preliminary 2017 Budget p 2 of 3
EXPENSES
Electricity (St Lights) $22,000
Insurance ,510
Water
Lawn Maintenence ,385
Legal & Professional 2,000

25. Preliminary 2017 Budget p 3 of 3
Management Co Fee $ 15,540
Signs
Tree removal ,000
Front Landscaping 1,000
TOTAL EXPENSES $ 65,035
Net Income

26. Old & New Business / Election
Old Business none
New Business none
Election of Director to Board - explain proxy/ballot process
Adjourn until ballots counted While 'counting crew' works

27. 2017 Proxy

28. General Announcements
GO PREDATORS GAME 5: Friday, May 5 at 7:00 PM at St Louis NBCSN - Comcast channel 1607 HD Radio with Pete Weber & Chris Mason FM
Election results from 'counting crew'
Tentative date for next Annual Meeting First Thursday in May --- May 3, 2018
Final Adjournment