1. EMIS Staff Verify CSV Files
NCOCC Huddle
Sandy Sparr & Janet Snyder
Tammy Bole & Jill Weidner

2. EMIS Data Collector Period L Archives Tab Collection Requests
Staff and Course
Archives Tab
Prior Year Data
Collection Requests
Current Manifests
Recently Closed Manifests

3. EMIS Data Collector Verify CSV Files in Data Collector MyNCOCC EMIS-DC
Data Set = L
Review/Preview
Contract ONLY Staff Record (CC).CSV
Contractor Staff Employment Record (CJ).CSV
Missing Staff Report.CSV
Missing Staff Override Record.CSV
Staff Demographic (CI).CSV
Staff Employment (CJ).CSV
Staff Summer Employment Separation Record (CL).CSV

4. EMIS Data Collector

5. Staff Records Contract ONLY Staff Record (CC).CSV
ONLY if district contracts with an outside company for services that would otherwise be provided by district personnel
Bussing
Food Service
Building Maintenance (example: cleaning services)
Contractor Staff Employment Record (CJ).CSV
Employees paid by district but teaching students at another district
CJ Record reported by district paying the teacher
Mid Ohio ESC
PCTC
Willard
IMAC
More…questions contact NCOCC 

6. Staff Records Missing Staff Report.csv Data Corrections:
Staff left prior to last day of school in prior fiscal year
EMIS-FFE – Flat File Editor
Creates Staff Missing Override Record.CSV in EMIS-DC Review/Preview
Staff left prior to first day of school in current fiscal year but AFTER the last day of school in the prior fiscal year
USPS or USPSWeb
Staff Summer Employment Separation Record (CL).CSV
RARELY reported when prior year summer staff separation files are not available in USPS
EMIS-FFE
In USPS this situation is a position status = U with a separation date prior to first day of school
NOT necessary to report this record when employee is available in USPS

7. Staff Records - Demographic
Staff Race Pivot Table
Education Level Pivot Table
Semester Hour Filter = 0 with Education Level = 1 to 5
Early Childhood – Verify Preschool Teachers
Attendance Days – Filter = 0 - Yearend Reporting
Authorized & Total Years’ Experience – Filter = 0
Ablebits for Certified employees only
Verify for Funding

8. Staff Records - Employment
Position Code Pivot Table
By Building (Pivot Filter)
By Appointment Type (column)
By Assignment Area (column)
Position Status Pivot Table
Building IRN Pivot Table
Position Type Pivot Table
Position Separation Reason (column) Pivot Table
By Position Status (Row)
Highly Qualified Paraprofessional Filter = Y
Highly Qualified Professional Development Pivot Table
Special Ed. FTE Filter > 0

9. ODE SDC – Staff Reports Secure Data Center SAFE Account Access
Education.ohio.gov
Local Report Card
District Details
Reports for Analysis
Teachers and Staff
See next slide for complete list of reports

11. Archive & Files Tab EMIS-DC (Data Collector) Archives Tab
Collection Request
Archives Type
Preview
Includes Names on most records
Excluded File
Submission
Credential ID on most records
Archives are slowly moving to Files Tab
Future Enhancement still under construction
Files Tab
Future Enhancements
ODE Reports including Invalid Cert Report
More Staff reports to follow
EMIS Coordinator will keep Treasures Office notified when reports are available in Files tab

12. Questions