1. Dr Hans Willems/Caroline Volckaert
Infosession
6th call medium and large scale RI
Dr Hans Willems/Caroline Volckaert

2. 6th call medium and large scale RI
On the agenda
The renewed FWO since 2016 : mission and key facts
The 6th call for medium and large scale Research Infrastructure (RI)
FWO Regulations
Large scale research infrastructure
How to apply? FWO E-loket
Q&A
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6th call medium and large scale RI

3. 6th call medium and large scale RI
1. Mission and key facts
Funding schemes of the FWO
Funding for individual researchers
pre- and postdoctoral fellowships, bench fees and grants
Funding for research teams
research projects, Big Science, bilateral agreements, SBO …
Supporting mobility, international contacts and collaborations
travel grants, sabbatical leaves, scientific research communities, organisation of conferences in Belgium, international coordination actions, collaboration agreements, …
Attracting excellent researchers, active abroad, to Flanders
Odysseus , Pegasus
Awarding scientific prizes
Research Infrastructure
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6th call medium and large scale RI

4. 6th call medium and large scale RI
1. Mission and key facts
Label awarded in december 2010
Implementation of Charter & Code
Focus on transparent recruitment procedures and family/gender friendly measures
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6th call medium and large scale RI

5. 6th call medium and large scale RI
1. Mission and key facts
Our partners
Universities (Leuven, Ghent, Antwerp, Brussels, Hasselt)
Main (Strategic) Research Centers:
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6th call medium and large scale RI

6. 6th call medium and large scale RI
1. Mission and key facts
Budget 2016: 321,6 million EUR
Budget 2017: 340,7 million EUR
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6th call medium and large scale RI

7. 6th call medium and large scale RI
1. Mission and key facts
Allocation 2015
Distribution of the allocation 2015
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6th call medium and large scale RI

8. Evolution number researchers in function (1st Oct.)
1. Mission and key facts
Evolution number researchers in function (1st Oct.)
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6th call medium and large scale RI

9. 6th call medium and large scale RI
1. Mission and key facts
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6th call medium and large scale RI

10. 6th call medium and large scale RI
1. Mission and key facts
% foreign researchers (excl. Projects)
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6th call medium and large scale RI

11. 6th call medium and large scale RI
1. Mission and key facts
Evolution success rate
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6th call medium and large scale RI

12. 6th call medium and large scale RI
1. Mission and key facts
Research Integrity at the core of FWO Policy:
Clause in call text, application and contract on committment to RI
Profiles for (co)promoters and researchers
Adaptations in General Regulation and Regulation Pre- and Postdoc on procedure and sanctions in case of RI violation
Please read the detailled information on our website: .
 Every applicant and beneficiant is expected to know the rules and what (s)he will be committed to.
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6th call medium and large scale RI

13. 6th call medium and large scale RI
Mission and key facts
Events
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6th call medium and large scale RI

14. 2. 6th call for medium and large scale research infrastructure

15. 2. 6th call for large scale RI
Definition RI:
Research infrastructure (RI) comprises all facilities and sources that promote the performance of cross-border and strategic basic research across all scientific disciplines. Besides scientific infrastructure, this includes collections, natural habitats, corpora and databases (including digital opening up).
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6th call medium and large scale RI

16. 2. 6th call for large scale RI
FWO Regulations for medium and large scale RI:
Aligning with all FWO programs
Including all principles of Hercules Decree and rules
Two separate regulations:
for medium scale RI = between 150,000 – 1,000,000 euros
for large scale RI = > 1,000,000 euros
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17. 2. 6th call for large scale RI
Principles:
fundamental and basic research
in all scientific fields
all types of RI (definition is very broad, incl. databases)
different modes of acquisition: off the shelf but also construction (even with data collection)
not limited to one instrument – also platforms of integrated instruments
preferably in a consortium with open access (if feasible)
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6th call medium and large scale RI

18. 2. 6th call for large scale RI
Who can apply?
Universities and ‘hogescholen cfr. Codex Hoger Onderwijs dd, 11 oktober 2013’
Strategic research centers (SOCs): IMEC, VIB, VITO, Flanders Make
Vlerick and Antwerp Management Schools
Institute for Tropical Medicine
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6th call medium and large scale RI

19. 2. 6th call for large scale RI
Collaboration is stimulated through funding :
70%: standard rate (without collaboration)
90%: consortium with at least 2 for subsidies eligible entities
For universities: 100% of the remaining costs if third party/ies provide +25% of the funding
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6th call medium and large scale RI

20. 2. 6th call for large scale RI
Third parties
Third party obtains a limited right to use the infrastructure (not ownership) in exchange of a contribution
Contributions can be in-kind or cash
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6th call medium and large scale RI

21. 2. 6th call for large scale RI
Available funding:
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6th call medium and large scale RI

22. 2. 6th call for large scale RI
Evaluation procedure:
At least 3 international reviewers/proposal
Plus rebuttal by applicants
Science Commission
Advice: ranking of the scientific excellent proposals
Two step procedure
Invest Commission (assessment
Investment and operational plan (incl. open access)
Recommendation to revise plan
Decision by the Board FWO
Only approval or rejection of the ranked list
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6th call medium and large scale RI

23. 2. 6th call for large scale RI
Cost categories:
Equipment
Personnel costs
Operational costs
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6th call medium and large scale RI

24. 2. 6th call for large scale RI
Equipment:
Cost for research investment:
costs of purchasing
costs of connecting the research infrastructure
or purchasing costs of the components for the construction of the planned research infrastructure,
including the non-refundable portion of VAT.
including also the upgrading, i.e. the substantial improvement of existing research infrastructure;
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6th call medium and large scale RI

25. 2. 6th call for large scale RI
Personnel costs for:
the development and construction of the research infrastructure.
upgrading the research infrastructure
operational or maintenance personnel once the infrastructure is up and running
training, education and retraining of personnel on the use of the research infrastructure (max. 15% of subsidy, only during depreciation period)
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6th call medium and large scale RI

26. 2. 6th call for large scale RI
Operational costs for:
maintenance costs over the entire depreciation period,
research infrastructure upgrades and equipment repairs
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6th call medium and large scale RI

27. 2. 6th call for large scale RI
NOT ELIGIBLE FOR SUBSIDY:
Operational costs/consumables related to the use of the RI (→ funded by research projects)
Housing cost (construction of a building etc.)
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6th call medium and large scale RI

28. 2. 6th call for large scale RI
OVERHEAD = 10%
for modifications to buildings
and the connection costs relating to the research infrastructure.
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6th call medium and large scale RI

29. 2. 6th call for large scale RI
Timeline:
Closing : Monday 25th September 2017 at 17h (internal deadline 18th September 2017)
Evaluation:
Review reports by referees: October - November 2017
Rebuttals: December 2017
Commission Science: Januari 2018
Commission Invest: February 2018
Decision by the board of directors FWO: March 2018
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6th call medium and large scale RI

30. 6th call medium and large scale RI
3. How to apply?
FWO E-Portal (ww.fwo.be)
(register at least 24 hours in advance)
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6th call medium and large scale RI

31. 6th call medium and large scale RI
3. How to apply?
Download ‘Guideliness applicants for large scale RI’
Download ‘Voorbeeld van een aanvraagformulier’
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6th call medium and large scale RI

32. 6th call medium and large scale RI
3. How to apply?
Funding per host institution
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6th call medium and large scale RI

33. 6th call medium and large scale RI
3. How to apply?
Eligible costs
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6th call medium and large scale RI

34. 6th call medium and large scale RI
3. How to apply?
Co-financing
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6th call medium and large scale RI

35. 6th call medium and large scale RI
3. Q&A
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6th call medium and large scale RI

36. More information on the FWO
Website of the FWO:
Information on the 6th call for RI:
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6th call medium and large scale RI