1. Oakton Crew – 2017 Annual Meeting
– our 14th Season!

2. Agenda Season Overview Getting Involved Oakton Masters Budget Review
Q & A

3. 2017 Oakton Crew Women’s Coaching Staff
Dane Underwood
Head Coach
Varsity Women
Christine Laroche
Freshman Women
Jack Connors
Women’s
Developmental
Coach
Mairin Haley
Women’s Asst
Coach
Cayla Donnelley
Women’s Asst
Coach

4. 2017 Oakton Crew Men’s Coaching Staff
Stefan Koch
Head Coach
Varsity Men
Russell Topp
Freshman Men
Chris Margopoulos
Men’s Asst Coach
coach.margopoulos
@oaktoncrew.com
Daniel Luongo
Men’s Asst Coach

5. 2017 Captains Caitlynne Andrew Keating Douglas Kamila Mehdi Jake
Hamlin

6. 2017 Roster A Strong Freshman Recruitment Year!

7. Fall/Winter Recap Team training Intense cardio and strength workouts
Coaches getting to know new students
Renovating equipment
Purchasing new boat & gear
Updating systems

8. Results so far… Team bonding well
Gold, silver and bronze medals in Mid- Atlantics!
2 1sts and many 2nds at Yorktown Relays!

9. Meanwhile, on the water…
Prior years in Feb
2017 – So far, so good
On the water practices (Sandy Run) start Monday Feb 20th…weather permitting

10. What happens now?

11. Spring Season
Transportation
Forms
Practice
schedule
Regattas

12. Getting to Sandy Run For practices: carpool, self-drive, ride the bus
Runs M-F during school, OHS>Sandy Run>OHS
Returns to OHS ~6:15pm (February 21 - March 10)
Returns to OHS ~7:15pm (starting March 13)
$325 for full season of transportation
Parents must sign up to chaperone one round-trip
Contact Steve Boyette for help –

13. Forms No forms = no rowing Don’t leave it to the last minute!
We will contact you if we have missing forms
Don’t leave it to the last minute!
Contact Tori McMichael for help -

14. Rowing Waiver – US Rowing / VASRA
Very Important!
All rowers/parents must go to
Parents must fill out waiver for rowers under 18
Rowers can do it if over 18
Athletes and Parent
Go to
Enter our Club Code - AASHJ
Enter two of the following:   Name, Birthdate, or USRowing MemberID.   If the athlete is not yet in the system you will be able to add your record.
View and update your profile  (address, contact information, emergency contact information, etc).  You may also upload a photo (optional).
Read and Agree to Waiver submission.
You will receive a confirmation
The ENTIRE team will NOT be allowed to row in any regattas unless EVERYONE on the team submits a waiver.
We must complete this by March 1.

15. Expectations Safety Sandy Run Behavior Expectations Practice Schedule
Practices lead to good technique / safe technique
Cuts may be made for SAFETY or ATTITUDE issues
Sandy Run Behavior Expectations
Speed limit strictly enforced
Foul language policy strictly enforced – boats or teams could be banned from events and/or regattas
No offensive clothing
Respect for everyone’s equipment. We share the boat house with many other teams
Practice Schedule
Pre-Season
Spring Break
In Season
Race Line-ups
Alert Head Coaches to absences for regattas

16. Expectations – On the Water
Approximately 30 minutes from OHS to Sandy Run
DRIVE carefully and obey speed limits at the park
Penalties for repeat violators of speed limit
Parking and driving patterns – handout
Parking and Trails
Warm but lightweight layers
Avoid cotton/sweatpants
No gloves!
Easy to slip off/stow shoes
Flip flops/crocs
Need a good snack for AFTER practice

17. Expectations – Regatta Day
Races posted at the day before
Will distribute race schedule to OCCBC night before the race or as soon as schedule is available
Coach tells kids when to arrive
Parking Options
At Sandy Run – PAY $$
Parking at Silverbrook Elementary school is FREE
OCCBC sponsors and shares a shuttle bus with other schools
Options for getting to the Viewing Stands
Walk along shoreline for about minutes to stands
$2/3 for van ride from Sandy Run parking lot to end of course
During the race
Bring binoculars and folding chairs (or sit in stands)
Concessions/restrooms/t-shirts/program
At the boathouse and at the finish line stands
After the race
Wait in stands, walk/shuttle back to boathouses – it takes some time!

18. Hospitality Friday night Pasta Party before each Regatta
Great opportunity for rowers to team build
Volunteers needed to provide food and host home
Sign-up Genius for Cooking, Cleanup, Food, Hosting at your home
Contact Kristen Keating –

19. Rowing Hierarchy – Rowing Rules

20. Upcoming Dates and Practice Times
Swim Test February 12, Oak Marr Rec Center
Boathouse Work Day February 18, time 11AM
First Water Day February 20, time TBD
Practice Times
Monday – Friday :15 – 6:30pm (Before DST), 4:30 – 7:00pm (After DST)
Saturday Variable – talk to your coach

21. 2017 Regatta Season Schedule
Date
Regatta
Location
  Notes
Regular Season
March 25
Polar Bear Regatta
Sandy Run
Non-novice crews only
April 1
Regional Park Regatta
All boats
April 8
Walter Mess Regatta
 All boats
April 15
Darrell Winslow Regatta
April 22
Ted Phoenix Regatta
April 29
Al Urquia Regatta
Championship Season
May 6
States I
Novice events mostly
May 13
States II
Mostly Varsity events
May 19-20
Stotesbury
Philadelphia
Select crews only
May 26-27
SRAAs
Camden
Requires qualification
June 11
NSRA

22. Out of Town Regattas – 2017 (1 of 2)
Stotesbury Cup Regatta
Philadelphia, PA - Boathouse Row
May 18-20, 2017
Generally take upper boats only
SRAA Nationals
Cooper River, Camden, NJ
May 25-27, 2017
Must qualify at Virginia State Regattas
NSRA Nationals
June 11, 2017
Must qualify
These are fun events
for rowers and parents

23. Out of Town Regattas – 2017 (2 of 2)
Finances
Rowers pay own way – approx $200 for each of the regattas
Includes lodging, transportation, food
Need Parent Volunteers
Drivers for rowers, coaches and equipment
Food Donation/Preparation
Cookouts on Regatta Grounds
Chaperones (hall ‘buddies’)
A Rower/Parent meeting will occur about 2-3 weeks before Stotes
Parents welcome to attend these regattas
Hotel rooms are blocked for parents for Stotesbury and SRAAs
Steve Boyette

24. Getting Involved with Oakton Crew

25. Oakton Crew Needs Your Help
Volunteering
Joining the Board

26. Volunteering for Oakton Crew
Lots of easy opportunities to help out!
Many Hands Make Light Work
Each family does one “Oakton” slot and one “VASRA” slot
E.g. help at a pasta dinner (Oakton)
E.g. help run a concession stand at a regatta (VASRA)
Sign up online in advance
link available from Oakton Crew website
Ads posted in Monday Catch
Contact Kathy Gustafson –

27. OLOC Position / Requirement
Occoquan Local Organizing Committee
Parking Coordinator: 2-3 volunteers needed
OLOC Training – Sunday Feb 26 (Noon – 2:00PM)
Vienna Fire Station
What’s In it for Me?
Partial Membership Fee Waiver Available

28. Joining the Board We need your skills and talent for Crew to continue
Most of the Board “graduates” this season
In the following areas
Finance
Operations
Logistics
Communications, Technology
Registrations, Memberships
Come and see us after this meeting or attend a Board meeting
Michael Waple, for questions
Or connect with the Board member in your area of interest!

29. Fundraising Letter Writing, Tag Days, Flower Fundraiser, Donations
Amazon SMILE!!
Goal of $40,000!
Contact Juli Alperi–

30. Fundraising Letter Writing, Tag Days, Flower Fundraiser, Donations
Amazon SMILE!!
Goal of $40,000!
Portion Raised So Far 
Need everyone’s help and full participation!
Contact Juli Alperi–

31. Oakton Masters

32. Budget Review

33. OCCBC Budget 2016-2017 Income: Membership Dues (@120) $ 102,000
$ ,000
Fundraising
40,000
Scholarships / Sponsorships
2,000
Boat / Erg Rentals
6,000
Total Income
$ 150,000
Operations / Expenditures
121,000
Capital Equipment & Reserve (Net)
29,000
Total Expenditures and Capital Items
$150,000
Cost Per Rower
$1,250

34. OCCBC Expenditures 2016-2017 Coaches: Fees and Bonus $ 77,000
$ 77,000
Facility Rental / Storage / Dues
7,000
Parts, Repairs, Gas, Maintenance
12,000
Insurance, Transportation
10,000
Hospitality, General & Admin
5,000
Rower Uniforms, Team / Varsity Apparel
Operations / Expenditures
121,000
Capital Equipment & Reserve (Net)
29,000
Total Expenditures and Capital Items
$ 150,000

35. Q & A - Parents
Head Coaches, Captains & Members of OCCBC Board