1. Deadlines and Requirements (Tips/Reminders for Your Reference – Can Delete This Slide from the Final Draft)
Deadlines are posted at For questions, please contact
Submit a Complete Final Draft: You are solely responsible for the content of your presentation but the ARS organizers will apply any proofreading and formatting modifications that may be necessary to prepare the file for distribution.
After you submit your presentation file, modifications will not be accepted unless requested by ARS.
The proofed/formatted version of the PowerPoint file will be pre-loaded on the shared laptops and cannot be altered at the event.
Publication Release Form: Please do not include content in your presentation that can’t be released for distribution, and please plan to make whatever arrangements are necessary within your organization to submit the signed publication release form on time.
Multimedia Files: If you wish to include multimedia files in the presentation, please submit the additional files together with your PowerPoint draft. (Linked files will be stored in the same folder as the PowerPoint.)
Please let us know which slides contain multimedia elements so we can confirm that they will play correctly on the laptops used during the event.

2. Using this Template (1 of 2) (Tips/Reminders for Your Reference – Can Delete This Slide from the Final Draft)
Appropriate Number of Slides. Please include the appropriate number of slides for the time available (neither too few nor too many). Note that:
Regular presentations are scheduled for 50 minutes (usually about 30 – 60 slides), plus 10 minutes for Q&A.
Tutorials are scheduled for 75 minutes (usually about 45 – 90 slides), plus 15 minutes for Q&A.
Slide Size. Please do not adjust the size of the slides in the Page Setup. This must be set to Custom: 11 in x 8.5 in.
Fonts: If your presentation uses fonts that are not commonly installed by default with Windows®, please switch to a more common font.
In PowerPoint 2010 and 2007, click the Home tab and open the drop-down list on the Replace button. Choose Replace Fonts.
In PowerPoint 2003, choose Format > Replace Fonts.
Alternatively, you can choose Tools > Options and select the Embed TrueType fonts option on the Save tab.

3. Using this Template (2 of 2) (Tips/Reminders for Your Reference – Can Delete This Slide from the Final Draft)
Editing the Slide Footer. Use the Slide Master view to insert your personal information into the slide footer.
In PowerPoint 2010 choose View > Master View > Slide Master.
In PowerPoint 2007 choose View > Presentation View > Slide Master.
In PowerPoint 2003, choose View > Master > Slide Master.
You can disregard the clock element on the title slide. This uses a PowerPoint “add-in” that will be installed on the presenter laptops.
Importing Slides from Another PowerPoint File. For best results, please start from this ARS template and then import selected slides from the other presentation.
In PowerPoint 2010 and 2007, choose Home > New Slide > Reuse Slides.
In PowerPoint 2003, choose Insert > Slides from Files.
Make sure the Keep source formatting check box is NOT selected.

4. Can the Audience Read Your Slides
Can the Audience Read Your Slides? (Tips/Reminders for Your Reference – Can Delete This Slide from the Final Draft)
Remember that the presentation will be projected on a screen in a darkened room.
Keep font sizes at 20pt or (preferably) higher. You may need to shorten the text, or split the content onto separate slides.
Limit the use of colored text and These can be very difficult to read on the screen.
Make charts, plots, tables and images as large and clear as possible. If the graphic is difficult to read, please carefully consider whether it should be removed or replaced.
The materials will be distributed in both grayscale and full color. To view your presentation in grayscale, choose View > Color/Grayscale > Grayscale.
If the content does not display as intended in this view, the issue can often be resolved by right-clicking the element and changing the Grayscale Setting.
colored backgrounds.

5. Tips for Effective Presentations (1 of 2) (Tips/Reminders for Your Reference – Can Delete This Slide from the Final Draft)
Many resources are available that provide tips on public speaking and
creating effective presentations. Here are some specific suggestions
based on past experience with ARS events:
Try to fit the content of your presentation to the interests of the audience and the time available.
Always be aware of the key points you are trying to make. It may be better to limit the amount of material that you cover in order to make sure you can present the important points effectively.
Because of the applied, practical nature of the ARS, it is often better to focus more on the concepts and practical applications rather than the specific details of the equations.
Avoid making an overt “sales pitch” for your company’s products or services.

6. Tips for Effective Presentations (2 of 2) (Tips/Reminders for Your Reference – Can Delete This Slide from the Final Draft)
Practice! Make sure you know the material thoroughly and are aware of the timing. Give yourself enough time for an effective conclusion at the end of the session.
Take a few minutes in advance to get comfortable with the microphone, timing devices, etc. The moderator can help with a sound check.
Speak slowly and enunciate clearly. Pause when appropriate to give yourself and the audience time to think.
Try not to read from the slides (or your notes) for any extended length of time.
Try not to overuse the laser pointer.
When you receive questions from the audience, make sure that everyone in the room could hear the question.

7. List the primary author first, followed by co-authors, if any.)
12:40:11 PM
Begins at: X:XX AM, XXXday, August Xth
Presentation Title
Presenter’s Name and Affiliation (Please enter this exactly as you want the info printed in the Proceedings.
List the primary author first, followed by co-authors, if any.)
If you wish, you may include your company logo here.

8. Introduction
Briefly tell the audience who you are and introduce the material that will be covered in this session.
NOTE: Please limit the discussion of your organization’s products and services to include only the information that may be truly necessary for attendees to understand the content of your presentation.

9. Agenda Introduction 5 min Topic 1 10 min Topic 2 10 min Topic 3 10 min
Summary min
Questions min
<You can adjust as needed to fit your presentation; but make sure the times add up to the scheduled time allowed.>

10. Vocabulary (optional)
Please be aware of how the audience will respond to unfamiliar acronyms and specialized vocabulary within your presentation.
If applicable, provide a list of relevant acronyms and terms, along with their definitions.
Alternatively, you can define the terms as they occur in the course of your presentation.

11. Content of the Presentation
Insert the slides you wish to discuss during the presentation. Please consider:
The slides must be readable on-screen + in print. (e.g., font size at least 20pt, charts/graphics large and clear, etc.)
The number of slides must fit the available time.
Must be able to release for publication.
Use the “Hide Slide” option (or contact us) if you want to exclude something from materials distributed to attendees. (Do not plan to insert additional slides or change slides later.)
Incorporate feedback from colleagues before you submit the final draft to ARS. (Once submitted, changes cannot be accepted unless requested by ARS.)

12. Summary
Summarize what has been learned and present conclusions.

13. Where to Get More Information
(Optional.) List any relevant books, articles, electronic sources, training sessions, consulting services or other resources.

14. Insert Your Name
Provide a “bio” slide for the primary author and, if applicable, additional slides for co-authors.
Please provide at least:
Name
Title
Company
Address or Phone Number
If desired, you may also provide other relevant information about your education, work experience, etc.

15. Questions
Thank you for your attention.
Do you have any questions?