1. Rural Water Supply and Sanitation Project Neer Nirmal Pariyojana
SPMU, ASSAM
13th -14th February 2017
A Presentation for
Implementation Support Mission of World Bank

2. Action Taken Report on Mid Term Review Mission
Sl no
Issues Identified
Recommendations
Action Taken 1
Improvement needed in project management and fund flow for NNP
Govt of Assam is requested to constitute SPMU into a SPV- (Special Purpose Vehicle) to plan and implement NNP. The SPV shall be a registered society, with sufficient administrative, technical and financial powers to plan and implement NNP.
Release arrear funds of crores to SPMU
Undertake a performance review of SPMU specialists and other officers from PHED. Those with poor performance must be replaced and fresh recruitment may be made.
Prepare an assessment report of Batch-I drawing data from baseline survey. Complete the baseline survey of batch-I urgently.
Rules and bylaws of formation of the society prepared and SPMU has moved a file to the government for approval for formation of the society with adequate technical and financial power.
Rs. 12 Crore pending for release out of Crore. Proposal for release of the same is moved to the department and financial sanction has been accorded.
Performance review of SPMU/DPMU specialist completed in the month of November 2016
Baseline survey in Batch–I district completed; data verification to be completed by end of Feb-17. Assessment report to be submitted post verification of BLS data. 2
Sector Development
Attempt a case study on Teetabor MVS
Listing of all water supply schemes run by PHED and conducting a study on their operations and management
Launch a study on water quality issues in Assam- develop a concept and share with NPMU/WB
Explore possibilities of upgrading the M&E system of PHED Assam- Develop a concept and share with WB
The studies will be taken up in a phased manner

3. Action Taken Report on Mid Term Review Mission
Sl no
Issues Identified
Recommendations
Action Taken 3
Lack of adequate arrangements for Trg/CB
Constitute Capcell and recruit personnel
Prepare a proposal for strengthening WSSO and ultimate merger of Capcell with WSSO.
Training to Capcell
Apart from the project team, State may consider having a resource pool of experts and recognized institutions (Key Resource centres), to be able to help capacity building, based on demand / need.
Arrange Training for SPMU and DPMU in Project Management, SCADA, and Change Management as appropriate to various specialist positions.
Review existing training modules and strategies to cover need based trainings.
Develop a case study on the role and processes relating to Community Mobilizers under NNP in Assam
Develop a concept on O&M of MVS in Assam
Engagement of CB Cell completed.
Merger of WSSO and CB Cell not envisioned at present.
Orientation of CB Cell personnel conducted. Exposure visit to Maharashtra also proposed.
SPMU is conducting TNA & MTIA for developing Training Implementation Plan, review modules for FY
Adequate training to SPMU and DPMU has already been provided on distribution network and SCADA etc
Review undertaken from time to time. Also TNA & MTIA is being conducted.
Video documentary is already prepared on Community Mobilizers and write-up shared with Bank.
A concept of O&M of Kamrup MVS is already prepared.

4. Action Taken Report on Mid Term Review Mission
Sl no
Issues Identified
Recommendations
Action Taken 4
Variations under 3 LMVS contracts under Batch I (approximately amounting to more than 15% of the contract value).
Variations should be carried out as per provisions mentioned in the contract. Any variations (singly or combined) above 15% of total value per contract should be submitted to Bank for no objection before implementation.
Variation report will be submitted to the WB by 5
Delays in achieving contract milestones under 3 LMVS contracts as per revised time schedules submitted by the operators.
Progress against each contractual milestone per contract should be closely monitored. Contract management specialist should be appointed at SPMU to provide guidance to DPMU teams in contract executions.
All contractors are asked to submit S-Curve and MS-Project based work schedule. Physical progress of the schemes are monitored based on specific milestones. 6
As per contract, payments under Kamrup & Jorhat contracts should be through escrow account for DB period as per contract. All payments are done through separate SPMU/ DPMUs account so far.
Open an escrow account or amend the contract as per present arrangement.
Escrow account opening is not envisaged at this moment. Required amendment in the contract will be made accordingly.

5. Action Taken Report on Mid Term Review Mission
Sl no
Issues Identified
Recommendations
Action Taken 7
Batch II contracting approach
Batch I contracting approach of DBOT lump sum contract with 5 years of O&M should be followed. Hailakhandi bid document should be used as model document with minor modifications to clauses such as interest to be charged for mobilization advance, liquidated damages (LD) to be levied for intermediate contractual milestones, etc.
Batch – I contracting approach will be adopted for Batch – II project. 8
Unable to implement the DBOT contracts in letter and spirit in a planned manner
Provide Technical support to the EE by adding Senior Engineer in each MVS Division/ DPMU
Recruitment of Technical experts in DPMUs is already advertised. 9
Several variation proposals to signed DBOT contracts, in Kamrup and Hailakandi, owner unable decide timely
Variations need to be processed as per the contract. SPMU/ Owner should closely monitor, ensure timely disposal
Now , approval of variations are not pending . 10
Lack of ownership at DPMUs / PHED, less qualified engineers to deal with big contracts
Extensive capacity building activity should be done to District Engineers of 3 DPMUs and improved IEC in Districts
Trainings conducted regularly. More trainings will be included in the CB Plan 11
House service connections (HSCs) in each MVS may not true to ground situation
Review. revisit HSCs proposed and compare and correct as per the Baseline survey data
No of HSCs will be compared with the baseline survey data once final figure on the survey comes.

6. Action Taken Report on Mid Term Review Mission
Sl no
Issues Identified
Recommendations
Action Taken
Institutions and Capacity Development 12
At district level the DPMUs need further guidance to conduct meaningful training programs to VWSCs and community members due to lack of resources.
VWSC/ GPWSC/ Community in monitoring (progress and quality) the implementation
Training SOs and VWSC/ GPWSC/ Community in O&M Budgeting and in fixing tariff
Training VWSC/ GPWSC/ Operator/ Community in scheme specific O&M
The VWSCs and key community members need to be taken on exposure visits to other projects.
Mass campaigns on WATSAN need to be conducted before the commissioning of water supply systems.
While selecting community members for training at least one-third of them should be women.
During O&M, women groups should be considered for tariff collection, maintenance, etc.
IEC/BCC materials should be prepared scheme cycle wise and should have components specifically addressing issues of women, vulnerable communities etc.
Model for scheme specific O&M has been developed in the SPMU level for Kamrup MVS. The same will be shared with the GPWSC and MVWSC after finalisation for the purpose of tariff fixation.
Tariff collection mechanism will be developed and Woman groups will be considered for GP level tariff collection.
Steps will be taken to incorporate the same in the CB Plan and complete all activities within FY , 2nd Qtr.

7. Action Taken Report on Mid Term Review Mission
Sl no
Issues Identified
Recommendations
Action Taken
Social Inclusion and Participation 12
Information on Community Contribution collection are to be maintained in format prescribed by World Bank Social Team
The Social Development Specialists at SPMU and DPMUs are to work together to maintain these records (separately for Batch 1 and 2) in the World Bank Social Team prescribed format (shared with SPMU)
The same has been submitted to the Bank as per prescribed format.
Land Management 13
Proper documentation of land transaction records need to be maintained in format prescribed by World Bank Social Team
SPMU has agreed to document detailed information related to land used in the project in the format prescribed by WB Social Team – in order to enable proper assessment of social development issues, namely inclusion and participation and also to identify any issues in these regards.
The DPMUs need to keep documentation, including maps, showing that the land in question is government land or private land. This documentation need to be compiled at the earliest.
Land documentation is completed as per the format of WB for Batch – I projects.
All land related papers are recorded at the DPMU level.

8. Action Taken Report on Mid Term Review Mission
Sl no
Issues Identified
Recommendations
Action Taken
Land Management 14
Proper documentation of land transaction records need to be maintained in format prescribed by World Bank Social Team
3. DPMUs need to arrange for an examination of all land transactions by an independent agency before according the approval. Detailed record of all transactions will be maintained as per an agreed format and will form a part of the overall M&E arrangements.
4. DPMUs will have to make arrangements for redressal of all land related grievances
Not Applicable
Toll free number set up/ online submission of grievance also active
Transparency and Accountability 15
A Grievance Redress Mechanism (GRM) mechanism has not been put in place by SPMU – leading to issues of accountability and transparency
Social Specialist at SPMU to prepare note on existing GRM system for WSSO and how RWSS-LIS – Assam’s GRM system can be streamlined with the same
Existing GRM system available at WSSO has been reviewed and SPMU has decided to have GRM system on its own for NNP. Accordingly a toll free number has been established for NNP and printed on consumer card for wide publication of the same for GRM.

9. Action Taken Report on Mid Term Review Mission
Sl no
Issues Identified
Recommendations
Action Taken
Labor Standards 16
It has been noted in certain project sites that contractors are not adhering to appropriate labor health and safety norms
The contractor needs to maintain a labor register duly entering details of the local/ migrant labor, male/female, skill category, wages, etc.
The petty contracts arising out of the sub-project should considered entrusting to SHGs on community contract basis
Provisions for safe drinking water, sanitation facilities, living areas with basic amenities (like bed cots, shelves, fans, ventilation, LED light bulbs, LPG cooking facilities in separate kitchen) is a must.
For safety of laborers proper barricading, use of protective gears (shoes, helmets, gloves etc.) should be mandatory
Labor conditions should be monitored by DPMU/SOs and by Communities and any discrepancy should be reported to the DPMU/VWSC.
The same has been communicated to the contractor and is being monitored by SPMU/DPMU. A report on the same as per the prescribed format also shared with WB.
SPMU has written to WB regarding conducting a training on Social Safegurds

10. Action Taken Report on Mid Term Review Mission
Sl no
Issues Identified
Recommendations
Action Taken
Environmental Safeguard 17
No dedicated environment staff in SPMU and DPMUs
Dedicated Environment Specialist to be positioned in the SPMU and DPMU / alternative staff recruitment to be completed
Deputation of Specialist completed 18
EMP of current schemes not ready
Rapid EIA of all current schemes to be commissioned and EMPs prepared
Agreed
Activity on preparation of EMPs for Batch-2 schemes not started
Rapid EIA of all Batch-2 schemes to be commissioned during DPR preparation

11. Component A- Capacity Building
All figures in Rs. Crores
Component
Cumulative Project Target
Cumulative Achievement till date
Fin
Phy
A1- Capacity Building - MoDWS
A2- Capacity Building - State RWSS Sector Institutions &PRIs
36.42
As per project Requirement
Rs Crore
78966
A3- Information, Education and Communications (IEC)
25.01 -
A4- Sector Development Studies
16.84 1
A5- Good Practice Awards 16
A6- Monitoring, Evaluation, Governance & Accountability.
7.55

12. Component B- Infrastructure Development
All figures in Rs. Crores
Component
Cumulative Project Target
Cumulative Achievement till date
Fin
Phy
B1: New Investments.
1056.5
100%
Rs Crore
Kamrup-25-50%
Jorhat-<25%
Hailakandi - <25%
B2: Rehabilitation /Augmentation of Schemes.
137.5 NA
B3: Catchment Area Program.
5.2
B4: Water Quality Management.
2.6 7
B5: Household, Institutional and Envtal Sanitation
97.2
B6: Infrastructure Support.
38.44

13. Component C- Project Management
All figures in Rs. Crores
Component
Cumulative Project Target
Cumulative Achievement till date
Fin
Phy
C1: Staffing and Consultancy Costs.
45.44
As per project requirement
Rs Crore
91%
C2: Equipment and Miscellaneous costs.
5.34

14. Financial Progress upto 8th February 2017
TOTAL FUND SANCTIONED TILL DATE
Particulars
Amount (in Rs. Crore)
World Bank Share
151.94
Govt. of India (NRDWP) Share
135.22
Govt. of Assam (State) Share
13.67
Total
300.83
FUND RECEIVED (in SPMU)
119.43
77.10
10.75
207.28

15. Percentage of Expenditure against total fund received in SPMU
Statement showing expenditure incurred under NNP, Assam till 8th February 2017
(Rs. In Crore)
Component
Amount
A-Capacity Building & Sector Development
3.48
B-Infrastructure Development
169.32
C-Project Management
5.73
Total
178.53
Percentage of Expenditure against total fund received in SPMU
85.90%

16. Status of Water Supply Schemes
Sub-component
No of Schemes / Cost (Cr)
Expenditure (Cr)
Status of Progress (Against Contracted)
Batch-1 (Current Target)
Awarded
Work Started
Progress stages
No. of schemes
B1: New Investments.
MVS 3
Rs Crore
Not started
1-25% 2
26-50% 1
51-75%
76-90%
SVS NA
Remarks

17. Status of IHHL Status of IHHL construction as on 11/1/2017
Name of the dists
Total Blocks
Total GPS
Total Household in same habitations in BLS 2012
No of toilets to be built (as per BLS 2012) Target
No. of IHHL constructed till 11/1/17 (as per BLS 2012) Achievement
% of Household with IHHL construction
Balance Toilets to be constructed as on
Jorhat 3 33
62945
33354
12285
67%
21069
Hailakandi 2 14
29626
14886
9352
81%
5534
Kamrup (M) 16
35557
21124
14838
82%
6286 7 63
128128
69364
36475
74%
32889

18. Progress of SLWM
3 GPs have taken up for piloting for SLWM activities within the NNP GPs.
The SLWM plan has been prepared.
Capacity building activities are taken up as per the scheme cycle.
So far orientation of GPWSC, community mobilisers have taken up.

19. Status of ODF NNP GP/Villages No of villages declared ODF
Sl no
District
No of GPs
No of villages
Name of ODF GP
No of villages declared ODF 1.
Kamrup (M) 16
189
Chandrapur GP
10 nos (declared in MDWS website) 2.
Jorhat 33
157
----
7 nos (Gandhia gaon, Majgaon, Kohargaon, Aoriagaon, Gohaingaon, Puranimati gaon, Kamalaboria.) belongs to Pub Harucharai GP & Dakhin Charaibahi GP (declared in MDWS website) 3.
Hailakandi 14 56
-----
1 no (Saidbond vill. under Saidbond GP (as declared in MDWS). 63
402 18

20. Institutional aspect of nnp (batch-I + batch-ii)
State level (SPMU)
Assam
Approved 16
Filled Number
100%
Filled %
District level (DPMU)
74  60
81% 
Community Mobiliser
262 
235
90% 
Overall Filled
368

21. Capacity building cell
Recruitment of CB Cell has been completed in the month of December 2016
Capacity building cell is staffed with one Training Coordinator and one Media Expert
Orientation of CB Cell personnel completed. Also exposure visit to Maharashtra in Feb-17 is proposed
CB cell is currently involved in Orientation of Community Mobilizer for Batch – II districts and preparation of communication material.

22. Status of community contribution
* Achievement As per Minutes of Monthly Review Meeting in MoDWS on

23. Status of community contribution (as on 10th February 2017)SL
District
TARGET *
ACHIEVEMENT
As per Reported figure
As per CCOT
Pending (For CCOT Entry)
As per NNP Baseline Survey
Total collection
% of Collection A B C D E F G H 1
Kamrup
₹ 1,14,79,050
₹ 36,35,753
32%
₹ 25,17,525
22%
₹ 11,18,228 2
Jorhat
₹ 2,14,99,200
₹ 83,89,000
39%
₹ 67,11,750
31%
₹ 16,77,250 3
Hailakandi
₹ 76,89,375
₹ 20,63,400
27%
₹ 9,00,900
12%
₹ 11,62,500
Total
₹ 4,06,67,625
₹ 1,40,88,153
35%
₹ 1,01,30,175
25%
₹ 39,57,978

24. baseline survey (Batch-I)SL
District
TARGET (Estimated)
ACHIVEMENT
Verification Status
SURVEYED
REJECTED - DURING VERIFICATION
NORMAL /VARIFIED /IN-PROCESS OF VERIFICATION %
Number of Verified Survey (Verified + Accepted)
% of verification done A B C D E
F = D-E
G = F/C H
I = (H+E)/D 1
Kamrup
38,978
37,624 71
37,553
96%
30681
82% 2
Jorhat
50,415
59,565
1,026
58,539
116%
48094 3
Hailakandi
16,810
20,305
336
19,969
119%
18082
91%
Total
1,06,203
1,17,494
1,433
1,16,061
109%
96,857
84%

25. baseline survey (Batch-II)SL
District
TARGET (Estimated)
Household Baseline Survey Status
SURVEYED (Actual Survey -Rejected)
% of Completion A B C D E 1
Morigaon
34,794
32,095
92% 2
Sivasagar
39,998
14,089
35% 3
Bongaigaon
59,470
24,300
41%
Total
1,34,263
70,484
52%
Note:
The GP Completion Certificate received at Morigaon: 7 nos. out of 16

26. Progress in Batch - II Notification for MVWSC and GPWSC completed
DPMUs have been established
Baseline survey has started
Topographic survey is completed
Orientation of GPWSCs have started
Community Mobilizer trained and deployed
Ward level orientation programmes taken up
Registers/ receipts for CC collection are printed
GPWSC Bank Account opening ongoing
TOR for preparation of DPR shared with World Bank

27. Photo Gallery

28. Jorhat Utility Cum Operator Room at Intake Clariflocculator
Filter House
Progress of Laboratory Room at WTP Site
Utility Cum Operator Room at Intake
CWR Deck Slab
Pipe Laying

29. Rapid Gravity Sand Filter at Dimoria Security House in Dimoria WTP
Kamrup
Chemical House
Rapid Gravity Sand Filter at Dimoria
Security House in Dimoria WTP
Burge
Clarifloculator
Transformer

30. Hailakandi Sedimentation Tank Boundary Wall Clariffloculator
Filter House
DI Fittings Stock Yard
DI Pipe laying

31. THANK YOU