1. Tier I Student Organization Risk Management Training
Center for Student Development
Student Union, Room 110 Phone (940)

2. Welcome! Staff intros here. Reminder to sign in. Etc.
Remind students that we will review all organization requirements at the end of the presentation.
Welcome!
Photo: Einar, Pioneer Women in Sculpture

3. Training Reminder
As a representative, you are responsible for presenting the information in this Risk Management Training to your organization

4. What is Risk Management?
Risk Management: the process of advising organizations of the potential and perceived risks involved in their activities

5. But Why Are We Here?
Texas Woman’s University is required to comply with the Texas Education Code. Texas Education Code, Section , requires that TWU provide annual training to organizations determined to benefit from risk management training.

6. High Risk Alcohol & Illegal Drugs Hazing Sexual Misconduct
Behavior: on and off campus
Fire & Safety Issues
Accessibility & Nondiscrimination
Student Travel

7. Alcohol & Illegal Drugs

8. TWU Drug Policy
The use of illegal drugs is prohibited on Texas Woman’s University property. Such use is subject to penalties including suspension from attendance or enrollment at TWU.

9. Alcohol & Illegal Drugs: Statistics
1,800 students between die each year from alcohol related injuries.
599,000 students between are injured each year because of alcohol related activities.
About 25% of students report academic problems associated with drinking.

10. TWU Alcohol Policy
Chartered Student Organizations shall not serve, sell, or consume alcoholic beverages at any organization meeting or function on or off campus.

11. Hazing

12. Hazing
Hazing: any activity expected of someone joining a group that humiliates, degrades or risks emotional and/or physical harm, regardless of the persons willingness to participate

13. National statistics indicate:
Hazing
National statistics indicate:
More than half of college students involved in clubs, teams, and organizations experience hazing.
Alcohol consumption, humiliation, isolation, sleep- deprivation, and sex acts are hazing practices common across student groups.

14. TWU Hazing Policy A person commits a hazing offense if they:
engage in hazing
solicit, encourage, direct, aid, or attempt to aid in hazing
recklessly permit hazing to occur
know of the planning of a hazing incident and fail to report
know that a hazing incident occurred and fail to report

15. What are some examples of hazing?
Expecting certain items to always be in possession
Abductions/kidnappings
Exposure to extreme cold or heat without protection
Sexual stimulations/acts
Expected alcohol consumption

16. Hazing: Managing Risks
Hazing should not be viewed as a tradition to pass on to new members
If you see or suspect hazing, report it immediately
Develop constructive bonding exercises instead for your group
Ask for some examples of constructive bonding exercises

17. Hazing Caisha Jones How to Report Hazing: Office of Greek Life
Contact the Greek Life Coordinator
Caisha Jones
Office of Greek Life
Texas Woman’s University

18. Sexual Misconduct

19. Sexual Misconduct
Sexual harassment: unwelcome, sexual or gender- based verbal, written or physical conduct
Sexual exploitation: a person takes non-consensual or abusive sexual advantage of another
Non-consensual contact or intercourse

20. TWU Sexual Misconduct Policy
Sexual Assault is a felony under Texas criminal laws and will not be tolerated at TWU
Sexual harassment and sexual assault may be subject to prosecution and/or disciplinary action
TWU can impose any level of sanction, including suspension or expulsion

21. Sexual Misconduct
Is this Sexual Misconduct?
How many say yes, how many say no?
A sorority requires prospective members to share stories about personal sexual experiences

22. Sexual Misconduct
Is this Sexual Misconduct?
A sorority requires prospective members to share stories about personal sexual experiences
YES

23. Sexual Misconduct
Is this Sexual Misconduct?
How many say yes, how many say no?
The vice president of a student organization sends sexually oriented jokes on the org’s listserv

24. Sexual Misconduct
Is this Sexual Misconduct?
The vice president of a student organization sends sexually oriented jokes on the org’s listserv
YES

25. A group of students ranks other students’ bodies or sexual appeal
Sexual Misconduct
Is this Sexual Misconduct?
How many say yes, how many say no?
A group of students ranks other students’ bodies or sexual appeal

26. A group of students ranks other students’ bodies or sexual appeal
Sexual Misconduct
Is this Sexual Misconduct?
A group of students ranks other students’ bodies or sexual appeal
YES

27. Sexual Misconduct: Managing Risk
Be a positive bystander. Seek help!
Plan events and activities that create an environment of respect to reduce the risk of sexual misconduct
Know your resources. As student leaders, other students may seek support from you

28. Sexual Misconduct Resources
Department of Public Safety Hubbard Hall, Lower Level Student Health Services
Denton County
Friends of the Family
Outreach:
24hr Hotline:
TWU Counseling Center
West Jones Hall
(briefly explain project rev)

29. Silent Witness
You may choose to report anonymously by visiting the Silent Witness form on the TWU’s DPS website.
Reveal your identity or remain anonymous 
Do not use this to report crimes in progress or to request immediate emergency services
(briefly explain project rev)

30. Sexual Misconduct Resources & Reporting
Students may report sex offenses to TWU DPS regardless of where the incident occurred
The university provides options for students needing to change academic and/or living situations after an alleged sexual assault
(briefly explain project rev)

31. Behavior: on and off campus

32. Behavior: on and off campus
Remember you always represent:
Yourself
Your organization
Texas Woman’s University

33. Behavior: Managing Risk
When planning student organization events or travel, take precautions against potentially damaging behavior.

34. Fire & Safety Issues

35. Fire & Safety Issues
Texas law and TWU Policy prohibit the possession or use of firearms, illegal knife, dangerous weapons, explosives, and/or dangerous chemicals on campus

36. Fire & Safety Issues Top causes of campus fires:
Cooking (hot plates, microwaves, etc.)
Arson
Careless smoking
Unattended candles
Overloaded extension cords, power strips, & outlets
Look at number 5 for event planning!

37. Fire & Safety: Managing Risk
Make sure the venue can handle expected attendance
Keep all entrances and exits unobstructed
Do not obstruct/tamper with smoke detectors or sprinkler systems
Do not overload electrical circuits…always use surge protectors
Never ignore a fire alarm, even if you think it is “just a drill”
If you suspect anyone may have any illegal weapons on campus, report it immediately to DPS or call 911

38. Fire & Safety: Managing Risk
Always plan out security needs in advance.
Consider the following:
Number of attendees
Potential controversy (political, religious, etc.)
Prominence of speakers/entertainers

39. Fire & Safety: Managing Risk

40. Accessibility & Nondiscrimination

41. TWU Nondiscrimination Policy
Student organizations are open to all TWU students regardless of race, creed, disability, sexual orientation, age, and/or sex
(National sororities and fraternities are exempt from gender discrimination)

42. Student Travel

43. Student Travel
Student Travel: any off-campus travel planned or sponsored by student organizations or its members as part of the organization’s activities

44. Student Travel Forms
The following forms are available as a travel resource under the CSD’s Risk Management tab to be utilized as necessary:
Student Commitment Contract
Student Travel Checklist
Liability Contract
Student General Travel Contract
Student Conference Travel Contract
The forms should be kept and filed by the student organization’s advisor.

45. All forms are under the CSD’s Risk Management tab
Student Travel Forms
For more information on the Student Travel Policy, please click here.
All forms are under the CSD’s Risk Management tab

46. Event Planning
Group Activity – also available online for org training

47. Conference Services Facilities
Hubbard Hall
Little Chapel in the Woods
Classroom buildings
Pioneer Hall
Gardens, Pioneer Park, Hubbard lawn & any outdoor space
Alumni House
Margo Jones

48. Conference Services Procedures
Complete Facility Reservation Request Form (located on CS webpage)
Complete Special Event Form (if applicable)
Required for 100+ guests, $ being exchanged or amplified sound (outdoors)
Obtain required signatures
Student Organization Advisor
Center for Student Development
Submit to Conference Services
Confirmation will sent via
**Margo Jones Performance Hall has specific forms. Contact CS for details.

49. Conference Services Reservation Policy
CS Policy requires reservation form to be submitted 30 days before an event
IF an event falls within the 30 day time period:
First, bring paperwork to CS for approval
Then obtain additional required signatures
CSD will not sign off on an event under 30 days without CS’s approval
Requests received under 2 weeks will not be accepted.

50. Scheduling Tips
Student organizations do not pay rental fees for most campus venues
Possible event costs:
Table/chair/equipment delivery
Hubbard Hall set up
After hours building attendants
Security
Inquire with CS for no-cost event alternatives and ideas
Late fees apply for short notice requests
PLAN AHEAD!

51. Questions?
Paige Brassart Conference Services, Assistant Director

52. So…now what?
The authorized representatives of the organization must annually distribute a copy of the adopted policy to every member or prospective member of the organization. Distribution should be completed by October 24th. In addition to in-person distribution, it is also suggested that you distribute the Risk Management Policy through the organization’s listserv, or posting it on your website, Facebook or other publicly available sites.

53. Due Dates for Fall Groups
Component
Due Dates for Fall Groups
Complete student in-person or online Student Organization Risk Management Training
September 23th
Complete advisor online Risk Management Education Training Module
(one-time only)
October 24th
Distribute copy of Risk Management Organization Policy to every member /prospective member
Conduct organization-wide Risk Management training
Within 30 days of In-person training
Complete & turn-in Risk Management Form
Pause for Questions
All forms are available online

54. Caisha Jones Greek Life Coordinator cjones52@twu.edu
Contact Information
Caisha Jones Greek Life Coordinator
Partially adapted from PaperClip Communications: Risk Management for Student Organizations and University of Texas, University of Texas Arlington, and University of Texas Dallas risk management presentations