1. Health Science Program Acceptance Meeting
Accepting Your Seat for Fall Program Entry

2. Congratulations !
Congratulations on being accepted into one of our Health Science Programs.
You each have chosen a great field to start your careers in Health Care.
The faculty and staff of the Health Science Division are excited and eager to assist you in accomplishing your goals here at PTC.

3. Meeting Agenda Welcome Review of Checklist Health Records
Change of Major
Background Checks (Castle Branch)
Drug Testing (Castle Branch)
Questions / Contacts

4. Checklist
Complete the Drug Testing and Background Check Consent Form on-line during Program Orientation.
Pay deposit of $ on-line to Castle Branch.
This deposit is non-refundable/non-transferable and is paid directly to Castle Branch on orientation day.
Acceptable payment methods include: MasterCard, Visa, debit card, and electronic check payment.
Complete the Change of Major Form.
Complete all Financial Aid paperwork for , if you have not yet done so. Payment of tuition is required before the start of the Fall Semester.

5. Checklist Fall Semester begins August 21, 2017
For more information and deadlines regarding Financial Aid, go to
Registration will be completed during Program Orientation. Please defer all questions concerning registration to your specific Program Coordinator during Program Orientation. Program Orientation Dates are provided on the acceptance letter.

6. Checklist
Complete the Health Packet by August 11, 2017.
The completed packet must be submitted to Program Coordinator by the deadline. Your Program Coordinator may require a different date depending on your program and will let you know during orientation.
Immunization records/documentation must be submitted electronically to Castle Branch
Students will create an account through Castle Branch during Program Orientation.
All health records; physicals, immunizations must be uploaded into Compliance Trackers Medical Document Manager, which is an electronic-online process and is administered through Castle Branch.
Students that do not have health forms submitted by the deadline will be dropped from classes.
View the video for clarification of requirements:

7. Prepare for the Semester
Purchase books and supplies prior to the start of class
Secure reliable and safe transportation
Some programs require students to travel great distances to clinical sites
Plan for childcare
Recommend Limiting work hours to no more 20 hours per week
For most programs it will be impossible to work full time

8. Checklist
CPR:
Purchase books and supplies- including CPR mask and work book prior to the start of class.
If you arrive more than 10 minutes late you will not be admitted to CPR and will be dropped from the course and have to re-register. Students are not permitted to attend clinical without a valid CPR card.

9. Checklist Attend the Mandatory Program Orientation.
Please see the specific date, time and location indicated on your Acceptance Letter.
Radiologic Technology Room 219H
Wednesday July 12 1PM-5:30PM
(Lex Walters Campus) Greenwood
Medical Assisting Room 220 H-
Wednesday June 26th 3 PM-5PM
No one is excused from Program Orientation. Failure to attend will result in removal from program entry.

10. Program Orientation Phlebotomy Tuesday, June 27th 4PM-6PM
Room 129A Continuing Education Building (next to Massage Therapy and Dollar General Store) Greenwood
Surgical Technology Room 218H
Tuesday, June 26th 3PM-5PM
Lex Walters Campus Greenwood
No one is excused from program orientation. Failure to attend will result in removal from program entry.

11. Program Orientation Veterinary Technology Room 605NN
Monday, June 26 9AM-1PM Newberry
THIS IS A MANDATORY MEETING: NO EXCEPTIONS
No one is excused from Program Orientation. Failure to attend will result in removal from program entry.

12. Health Records
Drug Screen/ Background Check paperwork to be completed during Program Orientation. Each student will set up their individual account with Castle Branch.
Health Records must be up-loaded to Castle Branch by August 11, Your Program Coordinator may give you a later date at Program Orientation depending on your program.
We will not waive any of the requirements; they are set by our clinical sites.
You must provide exactly the type of documentation we request, regardless of what a healthcare provider might tell you that you need. Each section of the physical must be signed and dated by the physician.

13. Health Records
These documents will be uploaded by the student after an account has been set up during Program Orientation. Some Instructors may opt to provide their students with the codes and have them register with Castle Branch at home, after the program orientation is completed.
Refer to acceptance letter for Program Coordinators contact information
Review Page 1 of health packet (physical) All physicals must be within 6 months to be accepted

14. Health Records MMR – 2 vaccines or positive titer
Varicella – 2 vaccines or positive titer (history of Chicken Pox is not accepted)
Hepatitis B – 3 vaccines or positive titer. At least 2 series prior to the start of clinicals
Please note: any series of vaccines must be “started” by the deadline, not necessarily completed by then)

15. Health Records Tetanus – must be within the past 10 years
2-Step PPD (TB Skin test)
Step 1 needle is placed under the skin subcutaneously via tuberculin needle. 2-3 days later the test is read by a health care professional.
Step 2 repeat the above procedure 1 additional time days after Step 1 is completed. A total of two separate needle sticks are required.
Both steps are required.
Flu Vaccination must be completed by Oct. 6, 2017
Your Instructor may give you a later date depending on your program begins clinicals

16. Health Records- VET Only
VET Program Students ONLY need:
Physical Exam
Hepatitis B – 3 vaccines or positive titer (Please note: any series of vaccines must be “started” by the deadline, not necessarily completed by then)
Tetanus – must be within the past 10 years
(Flu vaccine is recommended)

17. CPR CPR – Must be American Heart Association BLS.
You will need a current AHA BLS card. If you have one, we need a copy. It has to be kept current so if it expires before graduation, you need to get it renewed. If you don’t have one, you will need to take the CPR course. You have two choices.

18. CPR-Option 1 Take it through Continuing Education
Cost is $99.00 and includes book and mask, that will be given to you when you get to class. (recommended way)

19. CPR- Option 2 Register for AHS 106
See handout with CRN’s, this is “hidden” so the only way to register is to use the CRN’s.
Cost depends on your county but will add anywhere from $165-$250 to tuition
Book and mask HAVE to be purchased and brought to class or you can’t stay. Book is approximately $20. The mask is approximately $10.

20. CPR
If your card is less than 6 months old your instructor may allow you to use your current card if you are enrolled in a certificate or diploma program. Please bring a copy of your card to Program Orientation and AHS 106 will not be required.
For Associate Degree Programs if your card expires during the course of the program, it will be the students responsibility to maintain CPR certification.

21. Forms Change of Major: Name & P# at top Sign & date bottom
Please fill in all blanks
Instructor Name/Signature and new major code is already provided for you
Change of Major Form must be submitted to Student Records 2 weeks prior to Program Orientation.
Students cannot register for classes during program orientation if the change of major form is not submitted in time for processing by Student Records.

22. Forms
Background Check and Drug Screening Authorizations will be completed electronically during Program Orientation after an account has been created. This requires a fee of $ to Castle Branch.
Please see acceptable methods of payment located on acceptance letter.

23. Requirements
All students must complete the mandatory On-line Health Information Science Session in Pathway.
If you have not completed this mandatory on-line orientation Students Records will not process your change of major form and you cannot register for your courses.
If you have not taken a course here at the college for more than 2 consecutive semesters you are not considered active.
You will need to up date your admissions application before Student Records processes your Change of Major form.

24. Requirements
Applications can be found on-line under the admissions tab on the PTC website. Your Change of Major Form cannot be processed by Student Records until admission applications are current. Failure to do so will prevent registration.
If you need assistance please contact the admissions office.
Click New Student enter login and password continue until you get to the returning student option and then proceed.

25. Q&A
Questions about supplies, books, uniforms and registration? Your instructor will cover during the Program Orientation.
Questions about health records/ immunizations?
Contact Program Coordinator.
Contact information provided on acceptance letter.

26. Thank you for participating in this orientation!
Congratulations and see you at Program Orientation