1. Assessment & Accountability Dept.
Dec EOC
2016 State Assessments
November Weslaco ISD
Assessment & Accountability Dept.

2. This training does not replace your responsibility to read and follow all manuals
Read the Manuals
2016

3. Any student that has taken and not met standards on any of the five EOC’s
Any student that has completed the course this summer/fall for the first time in any of the EOC subjects
All student’s test assignments should be checked to ensure they do not qualify for a Substitution, Exclusion, or an Exemption
Who Takes the Test?

4. Test Dates EOC Round 2 Subject Dec 5 English I Dec 6 Biology
US History
Dec 7
English II
Dec 8
Algebra I
Dec 9
Make –ups

5. Paper-Pencil Test Versions
STAAR
The first consideration for ALL students with or without Type 1 or Type 2 accommodations
Paper-Pencil Test Versions

6. Online Only Test Versions
STAAR A
Students who cannot access STAAR with or without accommodations
Students must be serviced through SPED or 504 with Dyslexia
Online assessment with embedded accommodations & accessibility tools
ARDC or 504 Committee decision
STAAR L
Available for ELL students who:
Are not most appropriately assessed with STAAR Spanish AND
Have not attained Advanced High in TELPAS Reading (2-12) AND
Have been enrolled is US schools for 3 years or less (5 years for asylee/refugee)
LPAC decision
Not available for students whose parent denies program services
Linguistically accommodated online test
Available for math, science & social studies
Online Only Test Versions

7. Each student is allowed five hours for English I and II and four hours to complete all other tests
A clock or timer should be used to monitor test time
Time starts after the test administrator has read all of the directions and tells students: “…you may begin” or “You may now put on your headphones”
Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments)
Students with Extended Time as an accommodation must start testing as soon as possible
START and STOP times MUST be recorded on the seating chart
Late students must test if there is enough time left in the school day
Time Limits

8. Breaks included in the time limit (not allowed to stop the time clock)
Water breaks
Restroom breaks
Snack breaks
Short physical or mental breaks
Breaks

9. Breaks NOT included in the time limit (required to stop and restart the time clock; STOP & RESTART times must be recorded on the seating chart)
Meals
Emergency situations that significantly interrupt testing
Consolidation
Medical breaks
Breaks

10. Principal Responsibilities
Oversee training and the implementation of test administration processes as stated in the manuals
Attend trainings and sign oath
Ensure security and confidentiality of the tests and materials
Monitors the test administrators
Report any suspected violations to the DTC
Approve campus logistics and ensure the proper testing environment:
Testing rooms are quiet, well ventilated and comfortable.
A “Testing- Do Not Disturb” is posted outside each room
Bulletin boards and instructional displays are covered or removed from any location students may pass while testing
All desks used for testing are clear of books and other material not required for the test

11. Be the contact person for all test-related communications at your campus
Plan, train, and facilitate state test administrations
Read and become familiar with all appropriate manuals
Ensure the security of test materials
Supervise and actively monitor testing
Report any testing irregularities and violations immediately to the DTC
Supervise the verification of precoded information by campus personnel
Account for all test material and for the accurate completion of all answer documents
CTC Responsibilities

12. Attend campus testing coordinator trainings and train campus test administrators
Receive, manage and secure testing materials
Prepare answer documents for testing, this includes checking that the student’s data is current
Coordinate all campus testing logistics
Establish and monitor testing procedures to ensure test security
Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents
Prepare and return all testing materials to the testing office
Manage TOMS for online testing
Prepare statements for incidents if necessary to be turned in at the time of check-in
CTC Responsibilities

13. Test Administrator Responsibilities
Read the Test Administrator Manual prior to any test administrations
Attend training conducted by your campus test coordinator
Receive secure testing materials from your campus test coordinator
Observe all rules regarding test security and confidential integrity of the state assessment program
Prepare the testing environment (cover instructional displays)
Administer the tests in strict compliance with the directions in the Test Administrator Manual
Supervise and actively monitor students during testing
Test Administrator Responsibilities

14. Test Administrator Responsibilities
Do not provide any unauthorized assistance to students during testing
Do not view the test, discuss the test, or score a student test either before, during, or after testing
Ensure students have marked answers on the answer document
Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing
Accurately and completely fill out all required documentation for testing
Report testing irregularities and security violations immediately to the CTC
Prepare statements for submission to CTC if involved in a testing irregularity or test security violation
Test Administrator Responsibilities

15. Preparing for Test Day Rosters
Verify the number of students and the test they are assigned to
Verify accommodations assigned to students
How many special settings are needed?
Do you have any students that are changing test type from day to day? (example: STAAR to STAAR A, or STAAR L)
How will you handle a student who enrolls on testing day?

16. Logistics Preparing for Test Day
Who is responsible for preparing student accommodations?
How will TAs know which students have assigned accommodations?
When will you provide the additional required oral administration training? (Remember, there is a stand alone manual for Oral Administrations)
Do you have any TAs that will need additional training for Braille, Large Print, Linguistic Accommodations, online testing?
Calculators for Algebra I and Biology. Who will clear?
Dictionaries for English I an II?
Preparing for Test Day

17. PreCodes Preparing for Test Day
How will you and your team check for errors in precoded information?
Be aware of program changes such as newly identified or exited from SPED, LEP, GT, At Risk, CTE, ED, & VERIFY GRADE
New students or errors in the following need a new answer document that will be hand gridded:
Name
PEIMS number
DOB
Preparing for Test Day

18. Why is it important to verify precode information?
Demographic and program information affect:
State Accountability
(district and campus ratings)
Performance Based Monitoring Appraisal System
(Bil/ESL, CTE, NCLB, SPED)
System Safeguards
(state and federal targets)
Annual Measureable Achievement Objectives
(ELL Population/Title III funding)
Data Validation Monitoring
(assessments)
Preparing for Test Day

19. Campus Procedures Include things such as: Check Out/In Process
Logistics
Duty Schedules
Cell Phone Policy
Active Monitoring Policy
Testing Environment (covering instructional material)
Time limits
Meals
What students do after testing
Procedures for late students
Calculator procedures
Dictionary procedures
Campus Procedures

20. Test Administrators MUST read the Guide to the Test Administration Directions starting on page 41
Test Administrators must read word for word all directions in bold following the word “SAY”
Be aware of the different sets of directions for the various types of administrations (STAAR L, STAAR A, online)
Be aware of the different callout boxes for specific subjects
Reading Directions

21. What a TA can say during the assessment
“Remember that you must record your responses on the answer document.”
“Be sure to erase any stray marks that you might have accidentally made on your answer document.”
“I can’t answer that for you; just do the best you can.”
What a TA can say during the assessment

22. Allowable Test Procedures and Materials
The following test procedures and materials are NOT accommodations. They may be provided based on individual student need. It is not necessary to indicate the use of these on a student answer document.
Signing or translating test administration directions
Reading aloud or signing the writing prompt upon request
Allowing a student to read test aloud to aid in comprehension
Minimize distractions
Small group or individual administrations
Remind students to stay on task
Scratch paper
Colored overlays
Blank place markers
Highlighters
See DCCM page O-13 or TA manual page 13 for a complete list

23. Refer to the 2016 Accommodations in Instruction and Assessment TEA Policies for allowable accommodations and eligibility
Accommodations

24. Oral Administration TA Manual
Can be found and downloaded from
Oral Administration TA Manual

25. Test administrators assigned to an oral/signed administration of STAAR (partial, full or writing prompt) are required to be trained in the appropriate procedures.
This training also applies to test administrators assigned to STAAR L & STAAR A because the test administrator is allowed to sign or read aloud certain items within the online test.

26. Introduction
This manual specifically addresses the administration of assessments to students who meet the eligibility requirements for an oral/signed administration. Additionally, information in this manual also applies to the following administrations.
STAAR L
The test administrator may read pop-ups and rollovers for all students.
The test administrator may provide reading support to a student receiving a paper administration.
The test administrator may provide a signed administration of the entire test for deaf and hard-of-hearing students who cannot access the text-to-speech function.

27. Introduction
This manual specifically addresses the administration of assessments to students who meet the eligibility requirements for an oral/signed administration. Additionally, information in this manual also applies to the following administrations.
STAAR A
The test administrator may read applicable pop-ups and rollovers for all students.
The test administrator may read required reference materials and allowable accommodations for all students.
The test administrator may provide reading support to a student receiving a paper administration.

28. No form numbers in December
For STAAR EOC there is only one form in December.
For paper versions of STAAR L or STAAR A, there is only one form. Therefore, the test administrator and the students should automatically have the same form. Paper versions of STAAR L & STAAR A are very rarely used.

29. Ensure Test Security
All security measures outlined in the STAAR Test Administrator Manuals must be followed.
Any type of oral administration in which the test administrator has to view a secure state assessment requires that the test administrator sign the Oath of Test Security and Confidentiality for Test Administrator document.
This includes the bottom section of the oath for test administrators who are authorized to view secure state assessments.
Responding to test questions, making notes about test questions, and discussing the content of the assessment at any time are prohibited. In addition, test administrators may not write notes or calculations in a test booklet.
Test administrators must not rephrase, clarify, or interpret any test content.
Unauthorized verbal and nonverbal assistance may not be provided to students.

30. Grouping Students for a Test Administration, page 3
An assessment may be orally administered to a small group provided that every student in the small group is eligible for an oral administration.
Test administrators must be made aware of the reading needs of the student as well as any requirements that are documented in the student’s paperwork.
This includes, if applicable to the oral administration, understanding the level of the student’s reading support and whether that level of reading support can change during testing, based on the documentation in the student’s paperwork.
When reading aloud test content, the test administrator may wait to read aloud the next question and answer choices until all students are ready. Test administrators may also walk around the room and quietly read aloud the questions and answer choices to students at their own pace.
A student who receives an oral administration may complete the assessment in a separate setting to eliminate distractions to other students and to ensure confidentiality of the test.

31. What may be read aloud during an Oral Administration?
Test administrators may read aloud supplementary materials.
Required reference materials may be read aloud to students eligible for an oral administration.
This includes the dictionary during EOC reading and writing assessments, as well as the state-supplied mathematics and science reference materials.
Allowable accommodations may be read aloud to students eligible for an oral administration.

32. Test Administration Procedures
If a student needs all of the test questions read aloud, the test questions must be read aloud in the order they are presented.
For reading assessments, the student must independently read the selection first, and then the test administrator may read aloud each test question in the order presented.
If a student is working through the assessment independently, requesting only certain words, phrases, or sentences to be read at various times, the test administrator will read aloud what the student requests when he or she requests it. No particular order must be followed.

33. Test Administration Procedures
Test administrators may read aloud any word, phrase, or sentence in the test questions and answer choices as many times as needed.
At the end of the assessment, the test administrator may go back to reread a question and its answer choices at a student’s request.
Test administrators must be familiar with content-specific terms and symbols associated with the subject-area assessment.
Test administrators must keep their voice inflection neutral; however, words that are boldfaced, italicized, or printed entirely in capital letters must be emphasized.

34. Linguistic Accommodations
STAAR (English)
STAAR L
STAAR A
Math
Science
Social Studies
Bilingual Dictionary
Extra Time
Clarification of word meaning & reading aloud of text are embedded in the STAAR L online interface
Clarification of word meaning in English
Reading
Writing
Dictionaries of Various Types
Clarification of word meaning in English in prompt NA
English I & II
Clarification in English of word meaning in short answer questions & writing prompts

35. All students in Algebra I must have a graphing calculator for the math test
Ratio is 1 to 1
STAAR A and STAAR L test takers must be provided with a handheld graphing calculator
All calculators must be cleared prior to the test and by the test administrator prior to the calculators leaving the testing room
Calculator Policy

36. Calculator Policy All students in Biology must have a calculator
Ratio is 1 to 5
Can be either a graphing or scientific calculator
STAAR A and STAAR L test takers must be provided with a handheld calculator
All graphing calculators must be cleared prior to the test and by the test administrator prior to the calculators leaving the testing room
Calculator Policy

37. Refer to TEA Dictionary Policy and the Linguistic Accommodations for ELLs
Dictionaries must be available to ALL students taking STAAR English I or II (including STAAR A)
Ratio 1 to 5
Dictionaries

38. Marking Accommodations
GA- General Accommodations
Extra Time
Basic Transcription
Individualized Structured Reminders
Supplemental Aids
Spelling Assistance
Calculation Device
Math Manipulatives
Amplification/Projection Devices
BR- Braille
LP- Large Print
OA- Oral Administration
XD- Extra Day (Type 2)
LA- Linguistic Accommodation
Accommodations are marked if they are assigned to the student, not if the student used them
If LEP students are assigned linguistic accommodations in reading, that student will not be eligible for EXIT for this year

39. Answer Documents- EOC
Students MUST fill out the test booklet number per the directions in the manual
Precoded Student Information will appear here
If a student is NEW to TEXAS, it must be marked
Date the test is taken must be filled in on the date they took the test

40. Answer Document Score Codes
A- Absent
mark if a student is absent throughout the testing window (must document on form)
O- Other
Mark if a student started the test but did not complete due to illness (must contact DTC & document on form)
S- Score
Mark for students who took the test

41. JJAEP Placement Procedures
A list of students that will be testing at JJAEP will be ed to the home campus CTC
Home campus CTC must verify and confirm the testing information
Home campus CTC must deliver the student’s precoded answer document and accommodations (if any) to the Testing Office no later than Thursday, December 1st
Testing Office will collect materials from JJAEP and will return answer documents to the home campus stack
JJAEP Placement Procedures

42. Online tests are accessed from the secure browser which will appear as an icon on the desktop
Students will use the Student Test Tickets to log in
Student Test Tickets are secure documents, must be checked out on a material control form and shredded after testing is over
Each student will need headphones
Students must still adhere to time limit policies (unless they have the Extra Time assigned to them as an accommodation)
TAs should assist students in submitting and ending their online test
Online Test Reminders

43. Students independently control the text to speech feature
TAs can read the “pop-ups” and “rollovers” on questions and answers to any student who requests it unless it is in the reading passages. TAs cannot read anything where a “do not read” icon appears
TAs can re-read directions for STAAR A at any time
TAs can read aloud information in the Help Tool for students who request it but most of these have a TTS option
Students may receive other Type 1 accommodations or allowable materials
Reference Material for specific tests are embedded, however, they can be downloaded and printed for students who need a paper copy - see ETS Resources
STAAR A Reminders

44. STAAR A Reminders

45. Talk to students about their accommodations and how their session will be conducted prior to the test
There are no sample questions on the test. Students should have participated in the tutorial.
Headphones are required for this online only test
Students may be eligible to use a bilingual dictionary or receive extra time
TAs are allowed to paraphrase, translate, repeat, or read the “SAY” directions aloud. TAs may not add directions that imply the use of pointers or test taking strategies
STAAR L Reminders

46. Procedures for maintaining the security and confidentiality of assessments are specified in the Test Security Supplement, the District and Campus Coordinator Manual, and in the appropriate test administration materials.
It’s the law!

47. The following govern test security
Texas Education Code (TEC)
Chapter 39, Subchapter B
Texas Administrative Code (TAC) 19 Subchapter 101, Assessment
Family Educational Rights and Privacy Act of 1974
(FERPA)
Texas Penal Code Tampering
General Security Information

48. Penalties for Prohibited Conduct
Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term
Issuance of an inscribed or non-inscribed reprimand
Suspension of a Texas educator certificate for a set term
Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently
Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ , Section of the Texas Government Code, and Section of the Texas Penal Code.
Penalties for Prohibited Conduct

49. Testing Irregularities
Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities
Procedural Examples
Serious Examples
Improper accounting for secure materials
Directly or indirectly assisting students with responses to test questions
Eligibility Error
Tampering with student responses
Monitoring Error
Fraudulently exempting or preventing a student from participating in the test
IEP Implementation Issue
Viewing secure content,
discussing test content, student responses or student performance
Procedural Error
Formally or informally scoring student tests
Duplicating or recording test content

50. Reporting Irregularities
Each person participating in the testing program is directly responsible for immediately reporting to the campus or district testing coordinator any violation or suspected violation of test security or confidential integrity
Reporting Irregularities

51. Reporting Irregularities
Statements and reports should:
Clearly outline the sequence of events
Complete chain of events
Explain exactly what happened and how it occurred
Include information about how the problem was resolved
All statements must include a plan of action on how the irregularity will be avoided in the future.
NOTE: Never include confidential student information in incident reports or supporting documentation {first and last name, PEIMS ID (social security number), etc.}
Reporting Irregularities

52. TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test
The ability to view a test booklet for oral administration, administering STAAR A/STAAR ALT or transcribing requires additional training and completion of the additional information on the oath
Security Oaths

53. Time Limit Policy Five-hour Time Limits – English I and English II
Students will be provided five hours for English I and English II
Four-hour Time Limits – Alg, Bio and US History
Students will be provided four hours for Algebra I, Biology and US History.
Time Limit Policy

54. What is NOT active monitoring?
Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from the students during testing. Examples include:
Working on the computer, using cell phones, or checking
Reading a book, magazine, or newspaper
Grading papers or working on lesson plans
Leaving the room without a trained substitute test administrator in the room
Leaving students unattended during meals or breaks
Active Monitoring

55. What is active monitoring?
The focus of the teacher’s attention is on the students and not elsewhere.
Walking around to better observe what students are doing.
Are students working on correct section of test, marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.?
Ensuring that student have all supplemental aids and accommodations
Ensure that students are marking their answers on the answer sheet.
Active Monitoring

56. Student may NOT have cell phones or other electronic devices in their possession during testing or while test materials are in the room
Instruct students to turn OFF all electronic devices prior to testing
Have students turn in all electronic devices
If a student has a device on their person or one “goes off” during testing, contact the DTC immediately
Test Administrators must read aloud the “ Telecommunications Device Policy” (Refer to Cell Phone and Other Electronic Devices Policy)
Inform students of the consequences for violating the Cell Phone and Other Electronic Devices policy
Cell Phone Policy

57. Protocols for Recording Attendance During State Testing for High Schools

58. Protocols for Recording Attendance During State Testing for Horton

59. Protocols for Recording Attendance During State Testing for DAEP – Pike