1. Introduction to Word XP
Friday, October 13, 2017

2. Personalized Menus
All Office programs use Personalized Menus. The menus will change based on your usage.
Menus will first show only those items you use regularly.
Arrows at bottom let you know you have more options available.
Click on arrows, or just wait a second or two, and the entire menu will appear.

3. Menubars / Toolbars Page Views Show/Hide Taskpanes Show/Hide Toolbars
Headers/Footers
Page Break
Media, such as pictures & clipart
Date & Time
Hyperlinks
Undo
Cut, Copy
Paste
Find/Replace
Create a Table
Insert & delete rows and columns
Edit Table format
Spell Checker
Language for Thesaurus
Program Options
Save
Print
Page Setup
Recent Documents

4. Standard Toobar Print current document Table Borders and Shading
Create a new document
Print preview
Create a Table
Spell check document
Set columns
Open a saved document
Format Painter
Turn Drawing tools on/off
Save Current Document

5. Format Toolbar Set Line Spacing Set Borders Text Styles Set Font Style
Set Font Face and Size
Set Text Alignment
Set Font Color
Create Bulleted and Numbered Lists

6. Task Panes
All Office XP applications use Task Panes to make it easy to find commonly used features.
Look for the task pane on the right side of the screen.
Don’t see the Task Pane? Select View menu  Task Pane to show.
There are eight (8) Task Panes. Select them by clicking the arrowhead.

7. Entering Text
Task: Type in the Voice Mail greeting you will record later today! Here is a sample:

8. Inserting Text Click in front of the first line and type the following
Voice Mail Greeting
Then press the Enter key twice to leave two lines in between.

9. Save Your File Select File menu  Save…
Click here to create a new folder if needed!
Select File menu  Save…
Save dialog box will open, with My Documents selected as the destination
Select other destinations from this list,
Click the Save button when done. In this example, the file would be saved in the root level of My Documents.
OR click the arrowhead to select from the pull-down menu.
Type in the file name here. You can type in the .doc, or let Word do it for you (suggested).
You can save your files in different formats by clicking the arrowhead and choosing from the pull down list.

10. Formatting Characters
In all Office applications, text is formatted by character, by paragraph, and by section
Select the words Voice Mail Greeting in your document
You can quickly select WORDS by double-clicking!
You can quickly select PARAGRAPHS by triple-clicking!

11. Formatting Characters
Click BOLD on the Format Toolbar
Click ITALIC on the Format Toolbar
Select 18 point from the pull down list
OPTIONAL: Change to a different font from the pull down list

12. Change Text Color Double Click the word VOICE
Select a color from from the Font Color palette

13. Format Paragraph Click anywhere in the first line, Voice Mail Greeting
Click the Align Center button on the Format toolbar

14. Format Paragraph Click anywhere in the greeting paragraph
Select 2.0 from the Line Spacing tool on the Format toolbar
Your paragraph will now be double spaced

15. Paragraph Border Click anywhere in the Voice Mail Greeting title
Click on the arrowhead on the Border tool on the Format toolbar
Select Outside Border from the dropdown menu

16. Click and Type
Ever want to move halfway down the page and start typing? With Word XP, you can use Click and Type to do this!
Move your cursor an inch or so below the greeting paragraph.
Double-click to begin typing.
Type and align text on the left
Type and center text
Type and align text on the right

17. Lists Click and Type about an inch below the greeting paragraph
Type in the three steps to setup a conference call (use your phone handout if necessary)
Press Enter after each step

18. Lists
Select some text in each of the three lines (you don’t have to have to select every word)
Click the Bullets icon in the Format toolbar
Your list is now bulleted for you!
Now try clicking the Numbering icon

19. Page Setup
Use Page Setup to adjust margins, page orientation, and optional printer settings
MARGINS tab
Adjust margins
Change Page Orientation

20. Page Setup
Use Page Setup to adjust margins, page orientation, and optional printer settings
PAPER tab
Change paper size (i.e., legal or letter)
Change the source of paper in the printer (e.g., change to manual feed for special paper)

21. Page Setup
Use Page Setup to adjust margins, page orientation, and optional printer settings
LAYOUT tab
Set print area for headers/footers
Prevent header/footer from printing on first page of a document!
Change the VERTICAL alignment of the print (i.e., to print a short paragraph in the center of the page, rather than the top),

22. SAVE!!
File  Save or Ctrl-S

23. Working with the Ruler
Hanging Indent (all but the first line of a paragraph
First Line Indent
Left Indent
Right Indent
Tab Alignment
Left
Right
Center
Decimal
Bar
Ruler settings are PARAGRAPH formatting. It will only change the paragraph the cursor is in, or the paragraphs you have selected.

24. First Line Indents Click anywhere in the greeting paragraph.
Slide the First Line Indent over to the half inch mark
Note that the first line only is indented!

25. Hanging Indents
Hanging indents allow you to indent every line of a paragraph EXCEPT the first line.
Click anywhere in the greeting paragraph.
Slide the Hanging Indent button to the half inch mark.
Note all lines but the first are indented!

26. Setting Left & Right Indents
You can also indent a whole paragraph, such as a quotation.
Click the Left Indent marker and slide it to the one inch mark.
Now click the Right Indent marker and slide it 1 inch to the left.
Your paragraph is now indented on both sides!

27. Inserting Graphics Insert either clip art or pictures
Select Insert menu  Picture, then Clipart or From File
Clipart is from the built-in clipart
From File… allows you insert a photo, scanned images, clipart you created, etc.
You can also copy and paste an image to insert it.

28. In-Line vs. Floating Images
Word inserts your image IN-LINE by default.
Treats the image just like text
Inserts it wherever the insertion point is blinking
This slide contains an animated gif that demonstrates how to insert clipart into Word. The main point to emphasize is that by DEFAULT it comes in inline with the text…

29. Insert a Graphic Select Insert  Picture  From ClipArt
Type in the word Phone in the Search Text field, then click Search
Click the picture you want to insert.
It will be inserted at the place your cursor was blinking!

30. Working with a Graphic The Picture Toolbar Contrast & Brightness
Color Options
Crop a picture (like taking scissors and cutting out parts
Text Wrapping Options
Rotate left 90°
Draw line around graphic

31. Moving Graphics on the Page
Select the graphic (8 square handles and a border appear around the graphic)
The Picture toolbar should appear.
If not, select View  Toolbars  Picture
Click on the Text Wrapping tool for the popup menu.

32. Text Wrapping Options
Default – moves around just like text, limited ability to move text, and it can leave LARGE gaps in the text
Advantage: You can insert text before the graphic and it will maintain its position
All these options FLOAT text on the page
Wraps text around the graphic. Use Tight to make the text conform to the shape.
Graphic appears under the text.
Graphic floats in front of the text.
Graphic will create a break between the text.

33. Change Text Wrapping Select the picture of your phone.
Choose the Square option from the Text Wrapping tool.
Drag the graphic around and see what effect the change makes.
Try several other Text Wrapping options.

34. Insert From File… You can insert any graphic from a file
Select Insert  Picture  From File…

35. Insert From File… You can insert any graphic from a file
Select Insert  Picture  From File…
Browse to the place the picture is located.
Select the picture.
Click Insert.

36. Insert From File… Treat the photo just as you would ANY graphic:
Set text wrapping
Resize if necessary
Move to the proper place on the page
Add border, drop shadows, etc. if desired!

37. Resize a Graphic Click the graphic to select it.
Choose any of the eight handles.
Drag the graphic out or shrink it down smaller.
Click on the green handle at top to rotate a graphic.
Green Rotate Handle

38. Demonstration: Resize Graphics

39. SAVE!!
File  Save or Ctrl-S

40. Word XP Drawing Tools Full Draw module included
Drawing module works the same in every Office XP application
Every object you draw has the same options as any graphic
Text wrapping
Resize, rotate
Set transparency, brightness

41. Drawing Toolbar The Drawing toolbar IS the draw module
Appears at the bottom of the window by default
All the tools you need to create graphics, borders, etc., are here!
Drawing Toolbar

42. Drawing Toolbar Instantly draw many common shapes!
Insert Picture From File…
Pointer Tool (use to select, move, resize graphics)
Shape editing tools (fill, line style, text color, drop shadows, etc.)
Draw common objects
Insert Clipart
Draw options

43. Experiment
Try experimenting with the draw tools on your own for awhile!

44. Printing a Document Select File  Print… or Ctrl-P
This opens the Print Dialog box
Select your printer from the pull down list
Click OK