1. to prevent delay in Engineering and construction management
Smart Technology
to prevent delay in Engineering and construction management
Varghese Daniel

2. Index
Solution definition
AWP structure
IWP deliverable management
E,P,C Integration
Dashboards & Reports
Benefits

3. Why Do Projects Fail
Not Planned well
Not done with the end in mind.
Unable to know the progress
Captured manually.
Stakeholders don’t follow the process
Unable to enforce the process.

4. Solution using Smart Technology
AWP based planning.
Plan and monitor IWP Packages
Earned value based monitoring
Automatically capture progress
Enforce Project Quality System (QMS)
Quality Process & procedures

5. 5
Project Lifecycle . . .
Project Concept
Mktg Team
Concepts, FEED
ERP \ Cost Sys
Primavera MsProject
Project Awarded
Marketing Team
Requirements, Constraints
Project management Team
Project Planning
Deliverables, Project Plan, Budgets, resources
Interdepartmental review, Client review, Approval.
Drawings, documents Specifications, BOQ.
Project requirements, standards, regulatory spec
Engineering Team
Engineering Outputs
Design review
Engineering inputs
Design verification
Review by experts
Smart technology Many functions, many applications, … one integrated platform
DMS
CAD
MSoffice
(MsEXCEL)
Project and Site Team
change control
Comments, scope changes, site feedbacks.
, hardcopy
Supervision Team
Commissioning check list
Installation
생산성향상       비용절감   납기단축
Service & Maintenance
As-built drawings, Approved check list
Handover Team

6. Business process . . . CWA CWP EWP PWP TOP IWP IWP IWP
Project management Team
Project Planning
CWP, Deliverables, Project Plan, Budgets, resources
CWA
Vendor docs, TBA
EWP-Drawings, Specifications, BOQ.
Project requirements, standards, regulatory spec
Engineering Team
Engineering Outputs
Procurement
Engineering inputs
Material Control
PWP- Purchase spec,
Supply Chain Team
CWP
EWP
PWP
IWP
IWP
Fabrication Suppliers
Fabrication & Delivery
Comments, scope changes,
Construction Team
IWP-Installation Work package
Construction & Installation
생산성향상       비용절감   납기단축
IWP
TOP
Service & Maintenance
TOP-Turnover package
Turnover Team

7. IWP – Package planning Installation Work Package (IWP)
Engineering Work Package (EWP)
Drawing
Specifications
Safety Instructions
Technical Documentation
Model Snaps
Manpower
Machines/ Tools
Installation
Work
Package (IWP)
Schedules
Procurement Work Packages (PWP)
BOQ- Materials & Quantity
Budgets
Construction work package (CWP)

8. Earned Value - Progress based monitoring
Mobilization Phase (0–30%)
Growth Phase (30% to 80%)
Closeout Phase (80 – 100%)
Site mobilization,
Preparation of technical drawings, specs, shop drawings, vendor drawing approvals
Materialization of Structures and facilities.
Support Services
100%
Planned
Critical point after this is very difficult to make up delays
Forecast
PROJECT PROGRESS
Actual
Your current position: approx. 15% complete 0%
SCHEDULE
Focus: Engineering
Focus: Supply and Construction
Focus: Commissioning
& Handover

9. Project Phases with Weightages

10. Typical Process Primavera DRAW IDC IFR IFC Populated Manually
22 Nov 07
07 Feb 08
24 Apr 08
10 Apr 08
21 May 08
20 Feb 08
30 Apr 08
Entered
Manually
DRAW
IDC
IFR
IFC

11. Process Monitoring framework

12. Home Office Services (EWP & PWP)
Detailed Engineering – 3D Models, Drawings, Documents, Specs, Data Sheets
Level 4 – EWP Deliverable list
Level 5 - Rule of Credit for Detailed Engineering

13. 3D CAD Integration

14. Engineering Drawings Workflow & Progress
CAD Software
- 3D CAD Software (BIM, PDMS)
- 2D Xref based files
- 2D CAD files.
- MS Office files
ISSUE PURPOSE
- IFR: Issued For Review
- IFA: Issued For Approval
- IFP: Issued For Purchase
IFC: Issued For Construction
- etc.
APPROVAL CODE
- A: Approved without comments
- B: Approved with minor comments
- R: Revise & re-submit with next issue
- I:Accepted for information only

15. Vendor Documents Workflow

16. Comment Resolution Sheet (CRS)
Comments are automatically picked up from the PDF comments.

17. Vendor Document Status

18. EWP – Dashboards

19. PWP - Procurement Services
Procurement Services – MR, TBE, Vendor Documents
Level 4 – Equipment list
Level 5 - Rule of Credit for Procurement Services

20. Supply / Procurement – Dashboards

21. CWP- Monitoring IWP
IWP Progress – Quantity based Progress Measurement, Rule of Credit
Quantity Based - Actual Quantity (Periodic update) by the site supervisor. Cumulative to the Estimated Quantity provides the Progress
Rule of Credit – Construction monitored w.r.t completion against drawing. Rule of credit varies depending on the type of drawing

22. CWP \ IWP – Reports / dashboards
Generate S-curves on project level, work package levels
Month-wise progress updates of planned Vs actuals

23. Project Schedule (L1-L2)
Integrated Project Monitoring
Realtime Dashboard & Reports
EPC Detail Schedule
(L3-L4)
Business Process
(L5-L6)
Project Schedule (L1-L2)
Engineering DCI/MDL = +
Schedule from
EEPM- Primavera / MSP
Procurement Schedule
Integrated EPC WBS
(L1-L6)
Construction & Commissioning
Schedule
Notifications
Automated EVM Reports +
Mail Alerts, Escalations
on Delay
S Cuves & Real time reports
Cost WBS from ERP or Cost system

24. Integration – ERP & Primavera
PROJECT, WBS, BUDGET, ACTIVITIES
PROJECT, WBS, ACTIVITIES, RESOURCES
PRIMAVERA
SMART TECH
ERP \Cost Mgt
PROJECT & WBS
Create Deliverable List
Create Rule of Credit
Workflow
Integration
PROJECT & WBS
PROJECT & PACKAGES
Work Packages
Cost of Accounts
ACTIVITIES, ESTIMATES, START & END DATES, BUDGETS
EVENT DRIVEN [MR,TBE,PO], STATUS
TENDER/BUDGETING
Create Enquiry
Authorize Quotation
PACKAGES
Create Package List
Create Documents
Workspace
Progress Update
MATERIAL MGMT
Create Request for Quotation
Comparison of Quotations
Release PO
RESOURCE ALLOCATION
TIMESHEET
Deliverable
Actual Time
Activity HR
Resources
Timesheet
Payroll
REPORTING
Project
Functional
Executive
Audit Trails
ACTUAL TIME
ACTUAL PROGRESS
ERP DRIVEN EVENTS & STATUS [PO,DELIVERY CHALLAN, PAYMENTS, INSPECTION REPORTS]
RESOURCES, ACTUAL COST

25. Dashboards and reports

26. Dashboards and reports

27. Dashboards and reports
60% of the deliverable quality is below the permissible limit
60% of the deliverables have an Avg. delay 3 days

28. CWA - Project Progress summary

29. Multi-location collaboration
A - Central storage
Central Server
Site servers
Branch offices (with database)
Design Sub-Contractor
JV Partners
Other users
The Solution: Hybrid of central data storage and common connection & administration

30. Resource management - Time Sheet Archive knowledge Ensure Security
Smart Technology
Collaboration
Multiple office \ Projects
Multiple vendors \ sub-contractors
Correspondence management & MOM.
Resource management - Time Sheet
Archive knowledge
Ensure Security

31. SMART Technology MS Azure cloud platform On Premises platform Control
Project control
Quality Control
Document control
Control
Collaboration
Compliance
Automatic Task Notification
Intelligent Task Prioritization
Electronic workflow
Electronic review
Vendor Management
Multi-office work share
Workflow process enforcement
Checklist
Quality Assurance
HSE Compliance

32. SMART Technology Missed Deadline! Currently Engineering Procurement
Not rectified
Missed task or activity
Skipped step in quality
process
Individual's error
Old version not updated
Additional minor setbacks
that continue undetected,
and add up with the
previous ones
Missed milestone
Quality concerns,
Team error
Wrong data released to site
Engineering
Procurement
Construction
Delivered on time!
With a smart Tech
Missed task
Skipped step
Human error
Old version
New set of minor
setbacks, caught and
rectified Immediately.
Schedule course-
corrected in real time
More minor setbacks
caught and rectified
Immediately, schedule
course-corrected
Alerted
On track
Rectifying
ahead of schedule
Back on track

33. SMART Technology To sum up:
Integrated, intelligent, and intuitive project management where all your data (drawings, reports, correspondence, memos), all your processes (quality, environmental, management, safety), and all your people (teams, vendors, partners, clients, consultants) work as one.

34. work as

35. India, ME, NA, APAC Canada, UK, Australia
About WRENCH Solution
19 years
Bangalore, India
India, ME, NA, APAC Canada, UK, Australia
Dept of Science & Technology
WRENCH Partners:
WRENCH Clients:
Product built from the market over a period of one decade.
Head Quartered at Bangalore
Support Office in Indian metros, UAE, Singapore, UK, US.
Partners in Canada, Qatar, KSA.
Company funded by Dept of Science and technology, Govt of India