1. Print Collection Management at Forsyth Library
C.R.E.W.

2. Why Manage? Add value to what we do Deliver value What do we do?
Strategic goal/ Forsyth Library Mission
Forsyth Library supports the learning, teaching, research, and service activities of Fort Hays State University and the greater community.  To accomplish this mission, the Library applies its resources in an ethical, socially accountable and reflective manner.  In addition, the Library establishes a culture that ensures and emphasizes the role and value of knowledge for supporting individual and institutional learning.
Deliver value
Service to the patron
Discoverability – provide centralized access to ALL library resources (Primo)
Sustainability – maintaining a vibrant and dynamic collection
Relevance – do patrons want everything, or do they want the “right” thing?
Interoperability – cooperation and collaboration within the institution and beyond (Alma)

3. What do we manage?
Collections: General, Reference, Periodicals, Government Documents, Juvenile/Harsh, Western, Archives
Volumes: 670,000+
Resources: 120 Databases, E-books
Access to 34,000+ unique resources

4. The Steps All staff achieve familiarity with collection
Shelf Reading
Inventory the collection
Make sure we have what we say we have
Measure the collection
Benchmark lists
Peer comparison
Statistics
Clean the system
Errors corrected
Collection Analysis
Authority Control

5. Tools/Processes/Resources
Measuring
Resources for College Libraries
Benchmarks
Books In Print
Selection
Bowker Book Analysis System
Peer Comparisons
Surveys
Citation Analysis
Cleaning the Collection
Authority Control
C.R.E.W.

6. Cleaning the Collection
C. R. E. W.
Continuous Review, Evaluation & …

7. WEEDING

8. Benefits of Weeding
Currency and relevance for Curricular and Institutional Needs
Save Time
More Appealing Collection
Enhanced Reputation
Constant feedback on strengths/weaknesses
Continuous check on the need for mending; identifying lost and stolen items in need of replacement.
Allows for ongoing weeding where shabby items, superseded or unused items can be removed.
Scheduled weeding allows for examining specific areas of the collection. Gap analysis (BBAS)
Provides staff greater knowledge of the collection
Provides patrons easier access to the right materials

9. Weeding: How do we choose?
Criteria
Needs and demands of users
Suitability/relevance to discipline, to curriculum
Availability/Affordability of more suitable/relevant material
Future usefulness
Does the Material serve an archival purpose?
Depth of subject coverage
Is title available through I.L.L. (Inter-Library Loan)?
Checklist of Factors
Date – when published?
Author – still read or likely to be read? Is the resource a “lesser” work?
Publisher – self published or “instant” press. Was it vetted?
Physical condition
Additional copies
Superseded editions
Similar titles – what else is available if work is discarded?

10. We Need Your Help Weed and Feed (?) Selection Weeding Librarians
Library Liaisons
Faculty
Patrons
Weeding
Weed and Feed (?)

11. Why Now? Becoming the Next Generation Library
ALMA
Unified
Collaborative
Intelligent
Cloud-based
Open Interfaces
PRIMO
Flexible
Interoperable
Accessible
Scalable
ALMA : Harnessing the Unified Resource Management (URM) framework, Alma supports the entire range of library operations—selection, acquisition, metadata management, digitization, and fulfillment—for all library materials, regardless of their format or location.
PRIMO optimizes discovery and delivery across all institutional resources--providing libraries with a solution that leverages existing library applications and minimizes total cost of ownership