1. Compliance and Regulatory
Health and Safety Management
Spring 2010
Professional Certificate in Human Resources
Tom Brandon, CPP, CUSA
O (619) F (619)

2. Compliance and Regulatory
General definitions and requirements
“Titles” are different for written plans (depending on State)
Examples: CA – Injury and Illness Prevention Program (IIPP) WA – Accident Prevention Program (APP)
Language must be understood
Review annually
Document
As we discussed, the first step in building your safety program is to conduct a Needs Assessment (Taking Stock Checklist and others in the book)
Set goals Chapter 3 (page 49), and lead the charge that employee safety and health is an intrinsic company value – that working safety is not just a “program” but a way of doing things. (page 50)
Value like honesty… Make safety part of the performance appraisal process, practice actively caring steps, engage employees at all levels, and have leaders, managers and employees commit to being safe. Expectation that safety is a value (not a priority).

3. Compliance and Regulatory
Core regulatory requirements
Management commitment and responsibility
Employee involvement
Work-site analysis
Hazard recognition and resolution
Training and education
Recordkeeping

4. Compliance and Regulatory
Management commitment and responsibility
Establish the importance of safety program
Enforcement/coaching
Continuous improvement
Annual audit/review of program
Assign responsibilities
Managers/Supervisors
Employees
Chapter 3 (pages 50-54)

5. Compliance and Regulatory
Employee involvement
Interview and orientation process
New hires (buddy system)
Regular meetings
Inspections
Job safety analysis
Incident investigations
Safety Committee
Policy and plan development/modifications

6. Compliance and Regulatory
Work-site analysis
Frequency
Internal and External resources

7. Compliance and Regulatory
Hazard recognition and resolution
Recognition
Inspections
Job safety analysis
Incident investigation
External support (Consultation services, carriers, and…)
Documentation
Resolution (Correction)
Engineering controls
Work practices
Personal protective equipment (PPE)
Care and treatment of injured workers
Chapter 3 (pages 57-63)

8. Compliance and Regulatory
Training and education
Timing and frequency requirements
New employee
New job
Changes in conditions
Deficiencies
Communication
Delivery
Content
Comprehension
Chapter 3 (pages 64-67)

9. Compliance and Regulatory
Recordkeeping
Injury and illness records
Exposure records and others

10. Compliance and Regulatory
Best practices
Establish and communication policies
Provide resources
Identify safety as a value
Involve employees
Perform work-site analysis
Implement hazards recognition and resolution procedures
Institute training and education
Institute recordkeeping

11. Compliance and Regulatory
Key programs required
Injury and Illness Prevention Program (IIPP) (California)
Workplace Safety Plan (outside California)
Emergency Action Plan (response and preparedness)
Fire Prevention Plan
Hazard Communication Plan
Specialty programs
Fall protection
Vehicle
Electrical
Lockout-tagout
Workplace violence

12. Compliance and Regulatory
Key programs required
Injury and Illness Prevention Program (IIPP) (CA)
Workplace Safety Plan (outside CA)

13. Fed OSHA versus Cal OSHA
29 CFR General Industry
29 CFR Construction
Cal OSHA
CCR Title 8
General Industry
Construction
State Plans must be ALAE (at least as effective)
26 States have self-administered programs

14. Compliance and Regulatory
Creating the IIPP
Injury and Illness Prevention Program (IIPP) (CA)
Postings
Workplace Safety Plan (outside CA)

15. Injury and Illness Prevention Program (IIPP)
8 Points
Responsibility: Mission Statement, Day-to Day
Compliance: Disciplinary Action Policy
Communication: Method / System
Hazard Assessment: JSA, Facility Inspections, Audits, Investigations, Code of Safe Work Practices
Accident / Incident Investigation: Prevent Recurrence
Hazard Correction: Tracking System, Timely, Effective
Training & Instruction: Managers/ Supervisors, Specific to Job Duties
Recordkeeping: If it isn’t written down…

16. Compliance and Regulatory
Emergency Action Plan (response and preparedness)
Elements…
How do you know there is an emergency?
How do you notify your employees of the emergency?
Chemical Leak
Earthquake
Fire
What do your employees do in the emergency?
First Responders
Floor Coordinators
Shelter in Place
Evacuate
How do you account for your employees?
Contact / Emergency Numbers, facility map, emergency number?
List of Hazards and controls measures

17. Compliance and Regulatory
Fire Prevention Plan
Fire Detection Systems
Types, maintenance
Control of Fires
Smoking controls
Chemical Controls
Fire Extinguishers
Monthly tags
Tie into EAP

18. Compliance and Regulatory
Hazard Communication Plan
System to identify and control chemical hazards in the workplace
Chemical Inventory
Compile Material Safety Data Sheets (MSDS)
Identify Controls, PPE, Training
Routine and Non-Routine Conditions

19. Compliance and Regulatory
Hazard Communication Plan
What employees should know about chemical hazards in the workplace
Product Identification 
Handling and Storage
Composition 
Exposure Controls/Personal Protection 
Hazards Identification 
Physical and Chemical Properties 
First Aid Measures 
Stability and Reactivity 
Fire Fighting Measures 
Toxicological Information 
Accidental Release Measures 
Ecological Information 
Disposal Considerations
Other Information

20. Compliance and Regulatory
Specialty programs
Respiratory Protection
Engineering, Administrative, PPE
Pulmonary Testing, Fit Testing, Training
Note: Can voluntarily wear dust masks without falling under the standard
Lock Out/ Block Out
Machine repair/Maintenance
Confined Space
Working space that is not entered through a normal door
May have a hazardous atmosphere, engulfment, toxic
Note: Consider transferring risk

21. Compliance and Regulatory
Specialty programs
Hearing Conservation
TWA 85dba
Blood borne Pathogens
Healthcare workers and reasonably anticipated exposure
Janitors
Housekeepers
First Aid Responders (watch “job duties”)
Specific Hazards of Job
Machine Guarding
Fork Lift Drivers
Ladders
Hand Tools
Fall Protection
Scaffolds
Lasers
Vehicle
Workplace violence
Ergonomics

22. Compliance and Regulatory
Tools and resources
Cal OSHA (training requirements)
Cal OSHA (IIPP)
Ready.gov (business continuity
ILO (workplace stress)

23. Compliance and Regulatory
Homework
Read Chapter 3 (pages 45-67) of Workplace Safety: A Guide for Small and Midsized Companies
Be prepared to discuss in class an OSHA topic from public media (from the previous week)
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