1. 2017 Senior Promotion Workshop Series
Welcome
2017 Senior Promotion Workshop Series
Workshop #1  February 8, 2017
Dr Viola Antao, Faculty Development Director, DFCM
Marie Leverman, Academic Promotions Coordinator, DFCM
Senior Promotion Workshop #1 Feb

2. This session is being recorded …

3. Academic promotion Academic Promotion …
in the Faculty of Medicine recognizes
the notable achievements of faculty members
in their discipline and contributions
to the University of Toronto.
Senior Promotion Workshop #1 Feb

4. Goal of the Workshop
To help you look at the work you are engaged in and evaluate your scholarly potential
To help you feel (more) confident and motivated in your ability to apply for promotion
To present an overview of the criteria for a senior promotion
Senior Promotion Workshop #1 Feb

5. Objectives At the end of this session participants will:
Understand and identify the criteria for promotion
Understand each of the four main components for promotion
Understand the steps in the promotion process
Senior Promotion Workshop #1 Feb

6. Confidentiality at the Workshops
1. spoken, written, acted on, etc., in strict privacy or secrecy; secret: a confidential remark
2. indicating confidence or intimacy; imparting private matters: a confidential tone of voice
3. having another's trust or confidence; entrusted with secrets or private affairs: a confidential secretary.

7. Welcome and Introductions

8. Workshops # 1 - # 2 - # 3 Overview
February 8
The promotion dossier and
timeline
Criteria for Promotion:
Research, Teaching and Education,
Admin service +
5 Scholarly work/publications
Videos
Take Home Message
Workshop # 2
March 7
Detailed look at identifying
excellence or competence in each of the four areas
The Pre-Application
Process
Bring Your CV
Workshop # 3
May 23
This workshop is primarily for candidates that have been “supported” to go forward in applying for a senior promotion.
The Letter of Application
The Reflective Statement
Identifying Reviewers
Senior Promotion Workshop #1 Feb

9. Tab 10 = Senior Promotion Application Dossier
The promotion binder
Tabs # 1 - # 3
Manual + Timeline + Chart
Tabs # 4 - # 6
Information Session + Workshop # 1 – # 2 Material
Tabs # 7 - # 9
Pre-Application + Workshop #3 + Notes
Tab 10 = Senior Promotion Application Dossier

10. Most Important Document:

11. Timeline - Important Dates
DOSSIER
Sept 5 - 8
2017
Meeting with Chief & Chair
Workshop # 1
February 8
Workshop # 2
March 7
Pre-Application
APRIL 3
Workshop # 3
May 23

12. The promotion application dossier
Reporting
Checklist
Application Form
Application Letter
Referee List CV
Research
Research Statement
Research Documentation
Research Tables
CPA
CPA Statement
CPA Letters
CPA Documentation
Teaching & Education
Teaching & Educ Statement
Teaching & Educ Dossier
Teaching & Educ Evaluations
Teaching & Education Table
Teaching & Education Letters
Admin
Admin Statement
Admin Documentation
Publications / Scholarly Work
# 1
# 2
# 3
# 4
# 5

13. Start organizing your work!
Organize your work ….
Look at the work you are engaged in and evaluate the scholarly potential.
Start organizing your work!

14. Organize your work … Timeline Pre-Application CV
Teaching and Education
Research
CPA
Administrative Service
Publications
Letters- s
Miscellaneous
Scholarly Work – Publications 1-5

15. Iclicker activity
iclicker ?
Senior Promotion Workshop #1 Feb

16. Please wait for instructions…..
Power “ON” your clicker
Do you have an iclicker in your hand? (test question)
A – Yes
B – No
C – What is an iclicker?
D – This is fun!
E – I want to win a promotion
Senior Promotion Workshop #1 Feb

17. I am currently at the rank of:
iclicker
I am currently at the rank of:
A – Lecturer
B – Assistant Professor
C – Associate Professor
D – Professor
E – I am not sure

18. I have been a faculty member for:
iclicker
I have been a faculty member for:
A – 1 to 3 years
B – 4 to 6 years
C – 7 to 8 years
D – 9 to 10 years
E – More than 10 years

19. at Hart House in WHAT YEAR?
iclicker
President John F. Kennedy gave a speech
at Hart House in WHAT YEAR?
A – 1953
B – 1954
C – 1955
D – 1956
E – 1957
Answer will be given at the end of the session!

20. Fredrick Banting, a U of T graduate, discovered insulin in WHAT YEAR?
iclicker
Fredrick Banting, a U of T graduate, discovered insulin in WHAT YEAR?
A – 1911
B – 1915
C – 1921
D – 1928
E – 1930

21. Do you have any advice for others in preparing for a senior promotion?
Video
Do you have any advice for others in preparing for a senior promotion?

22. Criteria for a Senior Promotion
Senior Promotion Workshop #1 Feb

23. Senior Promotion Promotion is not granted as a reward for
long-term service, but rather to recognize those who have excelled in specific aspects of the
academic mission.
The successful candidate for promotion will be
expected to have established a wide reputation
in his or her field of interest, to be deeply engaged in scholarly work, and to show him or herself
to be an effective teacher.

24. Senior Promotion
The term “wide” reputation is typically interpreted as the achievement of:
National recognition for promotion to Associate Professor
International recognition for promotion to Full Professor

25. Scholarly Work
According to the University of Toronto Policy and Procedures Governing Promotions, promotion is based on accomplishments in:
Research
Creative Professional Activity (CPA)
Teaching and Education
Administrative service to the University

26. Scholarly Work
Candidates are asked to document achievements in each applicable area.

27. Scholarly Work
Candidates are asked to document achievements in each applicable area.
You need to demonstrate “excellence” in at least ONE area and “competence” in the other areas.

28. Scholarly Work
Candidates are asked to document achievements in each applicable area.
PLUS 5 SIGNIFICANT SCHOLARLY PIECES / PUBLICATIONS
For example, publications, CPA, curriculum design, government documents, book/chapter, website

29. Scholarly Work CPA Teaching and Education Research Admin Service
Clinical teaching
Lectures-Seminars
Small Groups
Supervision
Mentorship
Faculty Development
Curriculum and Course Development
Research
Publications
papers
Scholarly
work
CPA
Professional innovation
Contributions to the development of professional practice
Exemplary professional practice
Admin Service
Committee
work
Professional societies
PLUS 5 PIECES OF SCHOLARLY WORK/ PUBLICATIONS

30. Research
TURN TO PAGE 11

31. Research – Criteria for Promotion
The candidate should prepare a one to two page statement of research activities describing the importance and impact of the research.
Criteria:
Record of sustained and current productivity in research and research-related activities.
Research advances will be communicated through the publication of papers, reviews, books and other scholarly works.
The quality of the scholarship in research will be judged in comparison to peers in the Faculty of Medicine and to others in the same field in peer institutions.
Senior Promotion Workshop #1 Feb

32. Research: continued on Page 11 - 14
Research Funding:
If seeking promotion on the basis of achievement in research, the candidate should have a strong and continuing record of external funding commensurate with the type and area of research
Publications:
There must be a sustained record of scientific publications demonstrating that the research has lead to a significant source of new information in the field

33. Research: continued on Page 11 - 14
Scientific Presentations:
Presentations made at a national and international meetings will be considered
Invited presentations and named lectureships are a particular indicator of the individual’s reputation outside the university
Participation, Leadership and Mentorship in the Research Community:
Examples of such activities include organization of international research meetings or symposia, leadership in research committees at national or international levels ….scientific advisory boards and councils…

34. Creative Professional Activity (CPA)
TURN TO PAGE 15

35. CPA – Criteria for Promotion
The candidate should prepare a one to two page statement of CPA activities describing the importance and impact of the work.
Criteria:
The Faculty of Medicine recognizes CPA under the following three broad categories:
Professional Innovation and Creative Excellence
Contributions to the Development of Professional Practice
Exemplary Professional Practice
Examples of CPA

36. CPA Category # 1 Professional Innovation and Creative Excellence
May include the making or developing of an invention, development of new techniques, conceptual innovations or education program inside or outside of the University (e.g. continuing medical education or patient education)
To demonstrate professional innovation, the candidate must show an instrumental role in the development, introduction and dissemination of an invention, a new technique, a conceptual innovation or an education program

37. CPA Category #2 Contributions to the Development of Professional
Practice
Must demonstrate leadership in professional organizations, government or regulatory agencies that has influenced standards and/or enhanced the effectiveness of the discipline
Examples may include (but not limited to) guideline development, health policy development, government policy, community development, international health and development, consensus conference statements, regulatory committees and setting of standards

38. CPA Category #3 3. Exemplary Professional Practice
Must show that his or her practice is recognized as exemplary by peers and has been emulated or otherwise had an impact on practice

39. A FEW Examples of CPA Scholarly publications, books, chapters
Non peer-reviewed and lay publications
Invitations .. meetings, workshops, talks, interviews
Development of health policies
Presentations of regulatory bodies, governments, etc.
Dissemination of educational innovations
Evidence of leadership that has influenced standards
Creation of media, e.g., websites
Roles in professional organizations
Knowledge transfer
Turn to page 16

40. Appendix 5.0 – A & B - PAGE 45
If you are considering going forward on Creative Professional Activity – this is important to review:
Part A
Considerations for applicant in preparing CPA material
Part B
Departmental Promotions Committee Reviewer Guide

41. 2 MINUTE STRETCH

42. Teaching & Education
TURN TO PAGE 18

43. Teaching and Education – page 18
The candidate should prepare a statement of their approach to teaching, including an assessment of the impact of teaching activities.
Criteria:
(can be one or all)
Teaching/Education Activity
Quality of teaching/education contribution
Educational innovation and development
Education Leadership
Education Scholarship

44. Teaching and Education – page 18
In the Faculty of Medicine, teaching and education can encompass the following components:
Formal teaching
Curriculum and course development
Application of information technologies for education
Educational leadership and administration
Faculty development
Scholarship in education
Research in education
Assessment of learners

45. Excellence in Education
Candidates seeking promotion on the basis of excellence in teaching and education must demonstrate significant and high quality contributions to teaching and/or other education related activities in at least one of the following:
Sustained excellence in teaching
Participation in education and curriculum development
Contribution to the field of health professional education
Education leadership in faculty, department, division or hospital

46. Administrative Service
TURN TO PAGE 23

47. Administrative Service
The candidate should prepare a brief outline of service activities. Use of bullet points is encouraged!
Administrative service in itself cannot be the main criteria for promotion
Significant service contributions may include (but not limited to):
Service to the Department, Faculty of Medicine, University: committee chair, lead coordinator of a special project, lead developer of faculty policies
Service to the professional, clinical or research discipline
Service to municipal, provincial or federal governments or non-government agencies

48. Scholarly Work / Publications
Candidates are asked to document achievements in each applicable area.
PLUS 5 SIGNIFICANT SCHOLARLY PIECES / PUBLICATIONS

49. Five Publications or Significant Scholarly Products
Can include a variety of “work”:
Publications - peer reviewed journals
Book or book chapter
Government documents, reports
Curriculum design document
“Learning object” – e.g.. a teaching video
Websites (provide active URL)
National level work
Senior Promotion Workshop #1 Feb

50. Meet and discuss

51. Q & A

52. in the senior promotion process?
Who has assisted you
in the senior promotion process?

53. Take Home Message …
Senior Promotion Workshop #1 Feb

54. Take home message
What can I count towards my senior promotion? Write down as many things as you can from your own work that apply to the categories below: Research Creative Professional Activity Teaching and Education Administration and think about how you would represent your areas of excellence in an application.

55. # 1 – Meet with your Chief / DFCM Division Director

56. Early Do’s
Meet with your Chief /DFCM Division Director – secure admin support
Review and update your CV
(UofT format) - bring to Workshop #2
Start organizing your work
- give yourself time

57. Early Do’s Read the Manual for Academic Promotion - pay full attention
Register for the workshops
Keep all evaluations, letters, s – that speak to the impact of your work

58. Early Don’ts
Ask friends and recent collaborations to act an internal or external referee - Page 28
Approach referees directly
Throw away anything!

59. Workshop #2 Workshop # 2: Tuesday, March 7, 2017 BRING YOUR CV
This workshop provides a more detailed look at identifying excellence or competence in each of four areas (research, CPA, teaching and education, administrative service) as well as identifying your five scholarly pieces of work
Time will be dedicated to the Senior Promotion Pre-Application process
Guest speakers
Workshop #2

60. Final comments, questions …

61. Evaluations
Senior Promotion Workshop #1 Feb

62. Upon completing Workshop # 1,
I have a better understanding of the senior promotion process:
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree
Senior Promotion Workshop #1 Feb

63. I have a better understanding of the criteria and the pathway to success for a senior promotion:
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree
Senior Promotion Workshop #1 Feb

64. The Senior Promotion reference binder will serve as a valuable tool in preparing and submitting a Senior Promotion application?
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree
Senior Promotion Workshop #1 Feb

65. I plan on submitting a pre-application:
A – This year
B – Next year
C – Three to Four years
D – More than five years
E – Not sure
Senior Promotion Workshop #1 Feb

66. I plan on applying for a senior promotion:
A – This year
B – Next year
C – Three to Four years
D – More than five years
E – Not sure
Senior Promotion Workshop #1 Feb

67. The Senior Promotion videos informative around a Senior Promotion application?
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree
Senior Promotion Workshop #1 Feb

68. Overall, I found the workshop to be:
A – Very informative and helpful
B – Somewhat informative and helpful
C – Okay
D – Just Okay
E – Won’t come again
Senior Promotion Workshop #1 Feb

69. Trivia Answers
President John F. Kennedy gave a speech at Hart House in 1957
Fredrick Banting, a U of T graduate, discovered insulin in 1921

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