1. Professional Services Collaborative Forum April 14, 2016

2. Advisory Chair & Vice-Chair
Scott Thomas, PE. Principal/Owner of Apex Design
ADVISORY VICE-CHAIR.
James Ellis, Director of Transportation
Infrastructure for Civil Technology, Inc.
MISSION. To provide a forum where small businesses, CDOT staff, and other industry leaders can find solutions to issues affecting DBE and ESB utilization and success.

3. Reporting Back on Feedback
Discussion:
Reporting Back on Feedback

4. Selection Panel Action Feedback
-Greater transparency in selection process
Feedback
-Civil rights staff began observing panel selections on March 16, 2016
-Contracts willing to debrief with firms
-Planned forum topic: Statement of Interest & Scoring

5. Below is our new proposed point structure
Feedback
Action
-Minimum participation requirement
- Reward relationships with new DBEs too.
Below is our new proposed point structure

6. 30% Requirement Feedback Action
- Requirement that firms complete 30% of the work is a barrier.
- Allow firms to combine forces to meet the requirement
Joint ventures are currently allowed to fulfill this requirement.

7. Beta Testing/Piloting
Feedback
Action
-Currently piloting forms on the Program Specific CM packages
- Contract with software company completed.
Beta test forms and system

8. Improve Accessibility of Anticipated Needs
Feedback
Action
-Develop a consultant calendar with anticipated needs.
- Establish pre-meetings (like construction) for consultant contracts
Kyle & his team are here to talk about this today

9. What did we miss?

10. Potential Upcoming Topics & Results of Survey
Design Calendar & Pre-Meeting (93%)
SOI & Scoring (72%)
Meet the Engineers (71%)
MPA & Financial Prequalification (65%)
Identifying Opportunities at CDOT (57%)
Goal Setting Process & GFE (50%)
CDOT Exposed! (50%)
Nuances of CDOT Regions (42%)

11. A Discussion with CDOT Contracts Department:
PS solicitation calendar with anticipated project needs
Pre-proposal meeting for professional services RFPS

12. Upcoming Projects Calendar
NPS Calendar
Multi-year breakdown of opportunities
Anticipated release date May 2016
NPS Contracts include Construction Services, Environmental, Traffic, General Eng, & Survey
PS Calendar
Currently being evaluated
STIP has upcoming project information for next 3 years. Available at codot.gov
Some options being considered. Working through CRBRC/Regions, PMO, etc.

13. Pre-Proposal Meetings
Evaluating options on incorporating pre-proposal meetings on large/complex projects.
Considering adding a interested parties list for consultants to register for certain projects. This would apply to primes or subs.

14. Useful Information
Upcoming change to proposal submission requirements. Electronic only as of June 1, This will be through the vendor self service portal.
SOI observations. QA/QC, Formatting, Commitments, Partnering with CDOT.
Sample evaluation interest?

15. Upcoming Events
April 20: Meet-and-Greet Your Transportation Commissioners (Denver)
April 20: Contractor Compliance Workshop (Durango)
April 26: ACEC Quarterly Liaison Meeting (Denver)
April 28: Marketing & Business Development for Engineers (Boulder)
May 10: CDOT Small Business Certifications (Boulder)
May 26: Maximizing Indirect Cost Recovery (Boulder)

16. Potential Upcoming Topics & Results of Survey
Design Calendar & Pre-Meeting (93%)
SOI & Scoring (72%)
Meet the Engineers (71%)
MPA & Financial Prequalification (65%)
Identifying Opportunities at CDOT (57%)
Goal Setting Process & GFE (50%)
CDOT Exposed! (50%)
Nuances of CDOT Regions (42%)

17. Comments & Questions: Connect2DOT.org/stay-connected/cdotcf
Connect2DOT.org/stay-connected/cdotcf
To submit comments, questions, or suggested agenda items